2. What is Monitoring?What is Monitoring?
• Looking into the process, going towards the
target, right selection of beneficiaries
• Procedures are being followed according to the
work plan
• Meeting our target or not (target monitoring),
activity monitoring
• Continuous info collection/analysis/reporting for
decision making
• Program is going in right direction as planned in
the project document
5. One line definitionOne line definition
• Monitoring is the recording
“Whether right thing is being delivered to
the right people at the right time in a right
way (process)”
7. • To ensure that inputs, activities and outputs proceed
according to plan
• Determine whether the inputs are optimally utilized
• Ensuring all activities are carried out by the right people
and in time
• To provide record of inputs, activities, and outputs
• To warn of deviations from objectives
• To assist managers in making decisions
• Monitoring should take place at and be integrated into all
stages of the project cycle
Goals of MonitoringGoals of Monitoring
9. Five Strategic Evaluation QuestionsFive Strategic Evaluation Questions
• Relevance: The extent to which the objectives of a
development intervention are consistent with
beneficiaries´ requirements, and partner’s and
donor’s policies.
• Effectiveness: doing right things
• Efficiency: doing things right
• Sustainability: Meeting needs without
compromising the ability of future generations to
meet their needs (project will continue after donors
intervention)
• Impact: Positive or negative, direct or indirect long-
term impact produced by a development
intervention.
10. • Formative evaluation
Evaluation intended to improve performance,
most often conducted during the design and/or
implementation phases of projects or programs.
• Summative evaluation
A study conducted at the end of an intervention
to determine the extent to which anticipated
outcomes were produced.
Forms of EvaluationForms of Evaluation
11. Types of evaluation
• Participatory evaluation
• Process based evaluation
• Outcome based evaluation
• Self-evaluation (360 degree evaluation)
• Goal-based evaluation
12. • Participatory evaluation
Evaluation in which representatives of agencies
and stakeholders work together in designing,
carrying out and interpreting an evaluation.
• Process based evaluation
An evaluation of the internal dynamics of a project,
its policy instruments, its service delivery
mechanisms, its management practices, and the
linkages among these.
Types of EvaluationTypes of Evaluation
13. • Outcome based Evaluation
it facilitates the asking if the organization is
doing right activities to bring about the
expected outcomes
• 360 degree Evaluation (evaluation by planner &
implementers)
An evaluation by those who are entrusted
with the design and delivery of a project.
• Goal based evaluation
Evaluating the extent to which projects are
meeting predetermined goal / impact
Types of Evaluation cont….Types of Evaluation cont….
14. Monitoring
Recording
Analysis
Reporting
Corrective action at the operational
level
Information
Recording Recommendations
Analysis
Information
from other
sources
Information from
Monitoring
Affirmation or modification in
objectives, resources, and process
Relationship of Monitoring andRelationship of Monitoring and
EvaluationEvaluation Evaluation
16. ObjectObject
iveive
MonitoringMonitoring EvaluationEvaluation
To track changes
from baseline
conditions to
desired outcomes.
To validate what results
were achieved, and how
and why they were or were
not achieved.
MethoMetho
dologydology
Tracks and
assesses
performance
through analysis
and comparison
of indicators over
time.
Evaluates achievement or
outcomes by comparing
indicators before and after
the intervention.
Involves Value Judgment
Relies on monitoring data
and information from
17. CharactCharact
eristicseristics
Continuous and
systematic by
Programme/ Project
Managers and key
partners.
Time-bound,
periodic, in-depth.
Internal or External
evaluators and
partners.
UsesUses Alerts managers
about problems in
performance,
provides options
for corrective actions
and helps
demonstrate
accountability.
Provides managers /
Donors /
stakeholders with
strategy
and policy options,
provides basis for
learning and
demonstrates
accountability.
18. MonitoringMonitoring EvaluationEvaluation
Observe, check
Record, account
Day-to-day
decisions
Provide info for
evaluation
Judge, & value
Asses
Major decisions
Provide info for
planning
During
implementation
Continuous
Before or after
Periodic
Why?
When?
