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How To Give A Powerful Presentation

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How To Give A Powerful Presentation

  1. 1. How to give a Powerful Presentation Gajendra Pal Singh
  2. 2. Presentation: Definition <ul><li>Something presented : as </li></ul><ul><li>a : a symbol or image that represents something </li></ul><ul><li>b : something offered or given </li></ul><ul><li>c : an immediate object of perception, cognition, or memory </li></ul>
  3. 3. Before your Presentation <ul><li>Before you think about presenting your presentation you should practice and or look over it so you know how and what you will say. </li></ul><ul><li>Smile and face the crowd. Make sure you have the right punctuation </li></ul><ul><li>you can tell the crowd your info without reading it off of the PowerPoint. </li></ul>
  4. 4. To Present Your Presentation <ul><li>To begin presenting your presentation you have to keep your voice strong and pace your presentation well. Look Confident! </li></ul><ul><li>Keep eye contact with more than just one individual in the room. Scan the room so you will look as if you are having a conversation with everyone in the room. </li></ul><ul><li>You should have a good personality while sharing your information with the class and its optional to add a few gestures with your speech depending on the amount of space you have. </li></ul>
  5. 5. <ul><li>Maybe you are new at talking to a large group of people and you are a shy person to begin with. Don’t feel bad about it! Feeling nervous is a typical thing many people experience. There are little ways to resolve this problem; </li></ul><ul><li>holding small objects in your hand but don’t let the crowd notice. </li></ul><ul><li> OR </li></ul><ul><li>Imagining the audience is not there watching you or your friends are the audience which is very comforting. </li></ul>Overcoming nervousness
  6. 6. <ul><li>Dry mouth: bite side of the tongue, sip water </li></ul><ul><li>Too much saliva: breath through mouth </li></ul><ul><li>Tight throat: yawn with your mouth closed </li></ul><ul><li>Short of breath: apply pressure on lower abdomen </li></ul><ul><li>Butterflies: tense & relax muscles of abdomen </li></ul><ul><li>Drying Up: look at your note, repeat what you have just said </li></ul><ul><li>Gestures </li></ul><ul><li>Practice </li></ul>Controlling Nerves
  7. 7. SMILE BIG! HAVE FUN! IT’S TIME TO SHOW THEM HOW GOOD YOU REALLY ARE! Don't be scared! Present that presentation with all you got. You have nothing to lose, you just got to stay confident and don’t let them catch you off guard with any question! Be prepared!
  8. 8. <ul><li>“The mind is a wonderful thing……… </li></ul><ul><li>It starts working the moment you are born, and never stops ………. </li></ul><ul><li>Until you get up to speak in public!!” </li></ul>Presentation Skills
  9. 9. <ul><li>Use Cards - tie/number </li></ul><ul><li>Use headings/subheadings </li></ul><ul><li>Bullet points </li></ul><ul><li>Colour code/shorthand </li></ul><ul><li>Underline/indent </li></ul><ul><li>Write out first/last sentence in full </li></ul><ul><li>Memorise introduction </li></ul><ul><li>Rehearse </li></ul><ul><li>Use large visible printing </li></ul>Making Notes
  10. 10. Fear of Public Speaking <ul><li>Population </li></ul><ul><ul><ul><li>No.1 fear=Public Speaking </li></ul></ul></ul><ul><ul><ul><li>Fear No.2=Death </li></ul></ul></ul><ul><li>Stage fright </li></ul><ul><li>-In spotlight </li></ul><ul><li>-unprepared </li></ul><ul><li>-inexperienced </li></ul>
  11. 11. Effective Communication <ul><li>Preparation </li></ul><ul><li>Practice </li></ul><ul><li>Presence </li></ul>
  12. 12. Voice Volume Pitch Speed <ul><li>Mumbling </li></ul><ul><li>Voice drop </li></ul><ul><li>Too high </li></ul><ul><li>Too low </li></ul><ul><li>Monotonous </li></ul><ul><li>Hesitancy </li></ul><ul><li>Gabbling </li></ul>
  13. 13. SPEAKING <ul><ul><li>Talk at a natural, moderate rate of speech </li></ul></ul><ul><ul><li>Project your voice. </li></ul></ul><ul><ul><li>Speak clearly and distinctly. </li></ul></ul><ul><ul><li>Repeat critical information. </li></ul></ul><ul><ul><li>Pause briefly to give your audience time to digest the information on each new slide. </li></ul></ul><ul><ul><li>Don’t read the slides aloud. Your audience can read them far faster than you can talk. </li></ul></ul>
  14. 14. Things You Shouldn’t Do <ul><li>Read directly from notes </li></ul><ul><li>Read directly from screen </li></ul><ul><li>Turn back on audience </li></ul><ul><li>Slouch, hands in pockets </li></ul><ul><li>No um, ah, you know’s </li></ul><ul><li>No nervous gestures </li></ul><ul><li>Talk too fast, </li></ul><ul><li>Talk too quietly </li></ul>
  15. 15. Things You Should Do <ul><li>Eye contact </li></ul><ul><li>Can glance at notes </li></ul><ul><li>Appropriate gestures </li></ul><ul><li>Rhetorical questions to involve audience </li></ul>
  16. 16. Ten Successful Tips Control the “Butterflies” <ul><li>Know the room- become familiar with the place of presentation </li></ul><ul><li>Know the audience- greet or chat with the audience before hand. It’s easier to speak to friends than to strangers </li></ul><ul><li>Know your material-increased nervousness is due to un-preparedness </li></ul>
  17. 17. Control the “Butterflies” <ul><li>Gain experience-experience builds confidence, which is key to effective public speaking </li></ul>
  18. 18. Presentation Design <ul><ul><li>FOCUS. In general, using a few powerful slides is the aim. </li></ul></ul><ul><ul><li>Don’t overload your slides with too much text or data. </li></ul></ul><ul><ul><li>Let the picture or graphic tell the story. Avoid text. </li></ul></ul><ul><ul><li>Number your slides and give them a title. </li></ul></ul><ul><ul><li>Prepare a company logo slide for your presentation. </li></ul></ul><ul><ul><li>You can add a logo and other graphics to every slide using the slide master feature. </li></ul></ul>
  19. 19. VISUAL ELEMENT <ul><ul><li>A font size of 28 to 34 with a bold font is recommended for subtitles. The title default size is 44. Use a san serif font for titles. </li></ul></ul><ul><ul><li>Use clear, simple visuals. Don’t confuse the audience. </li></ul></ul><ul><ul><li>Use contrast: light on dark or dark on light. </li></ul></ul><ul><ul><li>Graphics should make a key concept clearer. </li></ul></ul><ul><ul><li>Place your graphics in a similar location within each screen. </li></ul></ul><ul><ul><li>The drawing toolbar is extremely useful You can: </li></ul></ul><ul><ul><ul><li>Insert clip art </li></ul></ul></ul><ul><ul><ul><li>Insert pictures </li></ul></ul></ul><ul><ul><ul><li>Use Word Art </li></ul></ul></ul><ul><ul><ul><li>Use text boxes </li></ul></ul></ul><ul><ul><ul><li>Insert charts and diagrams </li></ul></ul></ul><ul><ul><ul><li>Insert arrows, banners, and thought balloons. </li></ul></ul></ul>
  20. 20. TEXT <ul><ul><li>Font size must be large enough to be easily read. Size 28 to 34 with a bold font is recommended. </li></ul></ul><ul><ul><li>It is distracting if you use too wide a variety of fonts. </li></ul></ul><ul><ul><li>Overuse of text is a common mistake. </li></ul></ul><ul><ul><ul><li>Too much text makes the slide unreadable. You may just as well show a blank slide. Stick to a few key words. </li></ul></ul></ul><ul><ul><ul><li>If your audience is reading the slides they are not paying attention to you. If possible, make your point with graphics instead of text. </li></ul></ul></ul><ul><ul><ul><li>You can use Word Art, or a clip art image of a sign, to convey text in a more interesting way. </li></ul></ul></ul>
  21. 21. NUMBERS <ul><ul><li>Numbers are usually confusing to the audience. Use as few as possible and allow extra time for the audience to do the math. </li></ul></ul><ul><ul><li>Numbers should never be ultra precise: </li></ul></ul><ul><ul><ul><li>“ Anticipated Revenues of $660,101.83” looks silly. Are your numbers that accurate? Just say $660 thousand. </li></ul></ul></ul><ul><ul><ul><li>Don’t show pennies. Cost per unit is about the only time you would need to show pennies. </li></ul></ul></ul><ul><ul><li>If you have more than 12-15 numbers on a slide, that’s probably too many. </li></ul></ul><ul><ul><li>Using only one number per sentence helps the audience absorb the data. </li></ul></ul>
  22. 22. BACKGROUNDS <ul><ul><li>Backgrounds should never distract from the presentation. </li></ul></ul><ul><ul><li>Using the default white background is hard on the viewer’s eyes. You can easily add a design style or a color to the background. </li></ul></ul><ul><ul><li>Backgrounds that are light colored with dark text, or vice versa, look good. A dark background with white font reduces glare. </li></ul></ul><ul><ul><li>Colors appear lighter when projected. Pale colors often appear as white. </li></ul></ul><ul><ul><li>Consistent backgrounds add to a professional appearance. </li></ul></ul><ul><ul><li>For a long presentation, you may want to change background designs when shifting to a new topic. </li></ul></ul>
  23. 23. Timing - Practicing Your Presentation, <ul><ul><li>Talk through your presentation to see how much time you use for each slide. </li></ul></ul><ul><ul><li>Set the automatic slide transition to the amount of time you want to spend discussing each slide. </li></ul></ul><ul><ul><li>Change the automatic slide transition settings for individual slides to fit the amount of time needed for that slide and practice again. Are you still within the time limit? </li></ul></ul>
  24. 24. <ul><li>“ The key to effective presentations is to manage the relationship between yourself and the audience so that a good rapport is developed with them” </li></ul>Presentation Skills
  25. 25. <ul><li>Short sharp paragraphs </li></ul><ul><li>Simple words </li></ul><ul><li>Repeat key phrases for effect </li></ul><ul><li>Repeat key phrases for effect </li></ul><ul><li>Avoid catch phrases </li></ul><ul><li>Humour </li></ul><ul><li>Anecdotes: real-life examples </li></ul><ul><li>Rhetorical questions: don’t require answers </li></ul>Presentation Skills
  26. 26. <ul><li>Size of room </li></ul><ul><li>Tables and chairs </li></ul><ul><li>Sockets </li></ul><ul><li>Lights </li></ul><ul><li>Equipment </li></ul><ul><li>Display table </li></ul><ul><li>Entrance </li></ul>Check : Presentation Checklist
  27. 27. <ul><li>30 minutes before </li></ul><ul><li>Arrange table & chairs </li></ul><ul><li>Set up equipment </li></ul><ul><li>Catering </li></ul><ul><li>Display </li></ul><ul><li>Start Promptly </li></ul><ul><li>Finish on Time </li></ul>Presentation Day & Practice
  28. 28. <ul><li>Know your audience </li></ul><ul><li>Know the occasion </li></ul><ul><li>Know your speaking environment </li></ul><ul><li>Pin down your topic </li></ul><ul><li>Brain storm </li></ul><ul><li>Research </li></ul><ul><li>Prepare a rough draft of your presentation </li></ul><ul><li>Transfer your presentation to mental/ written notes </li></ul><ul><li>Practice ...To overcome nervousness! </li></ul>Summary
  29. 29. <ul><li>Now is the time to deliver your whole presentation to the group using all of the delivery techniques we have discussed. </li></ul>
  30. 30. Practice takes you from this..
  31. 31. To this….
  32. 32. Pre-Talk Preparation <ul><ul><li>Plan to get there a few minutes early to set up and test the equipment. </li></ul></ul><ul><ul><li>Dress appropriately for your audience. </li></ul></ul><ul><ul><li>Turn off your cell phone. </li></ul></ul><ul><ul><li>Handouts: </li></ul></ul><ul><ul><ul><li>Edward , the leading expert on visual presentation techniques, advises speakers to always prepare a handout when giving a PowerPoint presentation. </li></ul></ul></ul><ul><ul><ul><li>Make about 10% more handouts than you expect to use. </li></ul></ul></ul><ul><ul><ul><li>Distribute handouts at the beginning of your talk. </li></ul></ul></ul>
  33. 33. OPENING <ul><ul><li>Jump right in and get to the point. </li></ul></ul><ul><ul><li>Give your rehearsed opening statement; don't improvise at the last moment. </li></ul></ul><ul><ul><li>Use the opening to catch the interest and attention of the audience. </li></ul></ul><ul><ul><li>Briefly state the problem or topic you will be discussing. </li></ul></ul><ul><ul><li>Briefly summarize your main theme for an idea or solution. </li></ul></ul>
  34. 34. <ul><li>Dress </li></ul><ul><li>Posture </li></ul><ul><li>Facial Expression </li></ul><ul><li>Voice </li></ul><ul><li>Movement </li></ul><ul><li>Gesture </li></ul><ul><li>Eye Contact </li></ul>Body Language
  35. 35. BODY LANGUAGE <ul><ul><li>Keep your eyes on the audience </li></ul></ul><ul><ul><li>Use natural gestures. </li></ul></ul><ul><ul><li>Don’t turn your back to the audience. </li></ul></ul><ul><ul><li>Don’t hide behind the lectern. </li></ul></ul><ul><ul><li>Avoid looking at your notes. Only use them as reference points to keep you on track. Talk, don’t read. </li></ul></ul>
  36. 36. QUESTIONS <ul><ul><li>Always leave time for a few questions at the end of the talk. </li></ul></ul><ul><ul><li>If you allow questions during the talk, the presentation time will be about 25% more than the practice time. </li></ul></ul><ul><ul><li>You can jump directly to a slide by typing its number or by right-clicking during the presentation and choosing from the slide titles. </li></ul></ul><ul><ul><li>Relax. If you’ve done the research you can easily answer most questions. </li></ul></ul><ul><ul><li>Some questions are too specific or personal. Politely refuse to answer. </li></ul></ul><ul><ul><li>If you can’t answer a question, say so. Don’t apologize. “I don’t have that information. I’ll try to find out for you.” </li></ul></ul>
  37. 37. CONCLUSION <ul><ul><li>Close the sale. </li></ul></ul><ul><ul><li>Concisely summarize your key concepts and the main ideas of your presentation. </li></ul></ul><ul><ul><li>Resist the temptation to add a few last impromptu words. </li></ul></ul><ul><ul><li>End your talk with the summary statement or question you have prepared. What do you want them to do? What do you want them to remember? </li></ul></ul><ul><ul><li>Consider alternatives to “Questions?” for your closing slide. A summary of your key points, a cartoon, a team logo, or a company logo may be stronger. </li></ul></ul>
  38. 38. Any Question?
  39. 39. Now Finally You are a Good and Effective Presenter Thanks

Notes de l'éditeur

  • Even the most experienced presenter can feel nervous - in fact a degree of nervous energy will allow you to give your best performance. However it is desirable to control some of the signs of nervousness. The following actions may help you: Dry Mouth - Biting the sides of the tongues gently causes saliva to flow. Have a glass of water. Too Much Saliva - Put the tip of your tongues on the hard ridge behind the top teeth and breath through the mouth. This dries the saliva without drying the mouth. Tight Throat - Learn to yawn with your mouth closed. Short of Breath - Put your arm across the lower part of your abdomen applying a little pressure. Breathe out and then in again slowly. Butterflies - Tense the muscles of the abdomen, relax and repeat. Facial Tension - Smile! Drying Up - Look at your notes and collect your thoughts. Repeat what you’ve just said to give you time. the most common time to dry up is when you get to complex names or facts - make notes!
  • “You may be disappointed to learn that there is no magic formula or clever tricks to make someone a great presenter. There is no such thing as a born brain surgeon any more than a born presenter, but I can provide some guidelines. A newspaper survey revealed Death to be number seven in a list of fears people have in their mind, whereas Public Speaking was number one! “So why are we more frightened about Public Speaking than Death?! Well, we are in good company. A certain amount of fear is actually necessary as it produces adrenaline which enhances your presentation. What are we frightened about? (Ask group and list on a flip chart) Possible answers could be: Fear that you will make a fool of yourself, and the only way to overcome that fear is to prepare and practice as this removes fear of the unknown.
  • It is important to have some kind of written prompt. Notes jog the memory and help maintain a flow of ideas. They also help control and structure the presentation enabling a logical and coherent flow while keeping to the time plan. It is often useful to learn the first and last paragraph in full. The rest of the notes should be written in the form of headings and subheadings on cards, on one side only and numbered. Highlighting or underlining your notes may help remind you of important points.
  • By varying your voice it is possible to stimulate and increase the attention of the audience. The way in which the voice is used can completely change the meaning of a phrase or sentence. Th voice can effectively be controlled and used in the following ways: Volume, Pitch and Speed.
  • This is a summary slide that describes the key to effective presentations.
  • Use short, sharp sentences and simple words. (Write these words on a flip chart: facilitate, demonstrate and duplicate - ask group what words can be used instead) Use humour carefully. Not everyone may appreciate your jokes The same goes for cliches and catch phrases. The audience may not understand them. The audience will relate more readily to your key/learning points if you can illustrate them with examples from real life, e.g. anecdotes. Rhetorical questions are those that you ask but don’t require an answer. They are used to gain the attention of an audience. Remember the power of silence, and pause occasionally.
  • Always try to visit the room where you are making the presentation in advance and check the size, seating and room layout,sockets, equipment, and ensure that you rearrange the room if you feel people may be unable to see/hear/participate. Think about a strategic place to put a display table, and it’s often an idea to present near the entrance to stop people slipping out! If you are responsible for refreshments, make sure you always confirm the caterer, or if buying food, allow plenty of time to do so. When do you eat - before or after the presentation?
  • We have prepared thoroughly, and now it’s the big day! Make sure you start on time and remember it is unacceptable to overrun. So that’s preparation - the other part is practice! Practice 1: Each delegate should now prepare a 5 minute presentation to be given to the group. They may choose their own topic. Feedback forms are available on pages 41 - 43 these may be photocopied.) By picking a topic where you may feel emotional, we usually see your natural presentation style. Let’s feedback on our natural presentation style before we look at how to refine it. Practice 2: Trainer should now focus on job specific context training at sales team meeting. Delegates will be required to use presentation skills learned to train his/ her team of Sales Representatives on specific performance deficiency.
  • This is a summary slide that incorporates the key ingredients of an effective presentation.
  • Dress: Appearance can have a big impact on the way people respond to you. Remember the following - consider the audience, a business suit is generally acceptable but may be too formal for some audiences, personal grooming conveys respect for oneself and the audience, dress for comfort, check yourself in a mirror prior to going into the presentation. Posture: You need to be aware of the meanings of posture when presenting - Nervousness/Restlessness - pacing about, Formality - standing behind a lectern or desk, Informality - sitting in a chair or perched on a desk, Confidence - standing up straight, feet slightly apart Facial Expression: Facial expression can give an inaccurate message and therefore needs to be carefully managed. The emotions that are easily distinguishable are happiness, surprise, fear, sadness, anger, disgust/contempt and interest. Try to develop your facial expressions to help you convey emotion and attitude in your presentation.