1. February 27
www.oregonfirst.org 1

2. Welcome to OR FRC
Tournament
Deb Mumm-Hill Brenda Troisi Jason Marr - Boeing
FIRST Director Volunteer Coord FRC Planning Committee
Chairman
www.oregonfirst.org 2

3. Welcome to OR FRC
Tournament
Bob Goetz David Porter
Website Mgr. Volunteer Coordinator
www.oregonfirst.org 3

4. Logistics of GotoWebinar
This presentation is going to move very quickly!
Your microphone is muted by default.
Feel free to ask questions by typing them in the
question box, as we want to honor the 45
minute time frame.
We will attempt to summarize and answer similar
questions in mass.
These slides will be posted on
www.oregonfirst.org
www.oregonfirst.org 4

5. Overview of Briefing
• Schedule overview
• General Logistics: Parking/Busses/Food
• Wednesday night /Thursday morning Load-In
• Thursday specifics
• Friday & Saturday High-Level Schedules
• Contact info
www.oregonfirst.org 5

6. Event Schedule Overview
Date Activity
Wednesday Robot and pit supply load in
5:30 – 8 pm
Thursday Team Arrival, Inspections & Practice
Friday Qualification Matches
Saturday AM Qualification Matches
Saturday PM Final Rounds / Team Departures
Agenda on www.oregonfirst.org
www.oregonfirst.org 6

7. Logistics:
Arriving by Mass Transit
www.oregonfirst.org 7

8. Logistics: Food
• Concessions during pit hours
– Subway cart: sandwiches, chips, and beverages.
– Espresso cart : pastries, popcorn, snacks, hot dogs, and ice cream .
• Bring Water or water bottles for your team
– Dehydration is a concern!
• Box Lunches order online at $7.95 each with vegetarian
options – order by Feb 27 at 2:00 p.m.
• http://www.usfirst.org/uploadedfiles/robotics_programs/frc/events/2011/2011_
OR_Lunch.pdf
• No outside food in the coliseum
• Teams can tailgate in the parking ramps if they do not
order concessions or boxed lunches
• Please clean up after yourself
www.oregonfirst.org 8

9. Load-In – Wednesday
5:30-8pm
• Assigned 30 minute time slots (from phil.hays@vansd.org )
If late please notify Phil Hays at 360-601-3274
• Pack for quick load/unload - large bins not loose items, wheels a +
• Pit materials larger than a briefcase/backpack should be
delivered in this window – one 30 minute slot from start
to finish
• Driver plus 3-5 add’l people to unload/haul your material
– NOTE: Driver CANNOT leave the vehicle
• Safety glasses NOT required for load in
– Don’t leave safety glasses in pit - you need them to re-enter Thurs
• Caution: Bagged bots make great sails in the back of a pick up. A flapping
bag could also beat delicate parts. Not to mention shredding the bag which
will then be a problem at check-in.
www.oregonfirst.org 9

10. Logistics: Parking
Benton Lot –
free for queuing
during load
in/out
$10 – 20/day
Thurs, Fri, Sat
www.oregonfirst.org 10

11. Load In Parking
• Enter Benton Parking Lot E side, Queue at South exit
this lot is small so please arrive <10 mins before your slot
• Park as directed by FRC volunteers
• Cross Winning St to N Stage lot when directed
• Vans and pick ups will back into slot. Trailer drivers will
drive through forward only
• Off load and move materials to perimeter of lot;
do not cross the traffic line (and no unloading in Benton lot)
• Driver immediately relocates to Benton Lot
where they remain with their vehicle while students unload
• NEVER LEAVE VEHICLE UNATTENDED
• Equipment is trundled down the ramp and into
venue
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12. The Flow

13. Loading Zone
PLEASE WATCH FOR
OTHERS MOVING
THROUGH THE LOT


To pits
Memorial Coliseum

14. 14

15. Parking N. Stage Lot Route to the Pits
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16. Load In Questions
• What if my robot arrives in a crate?
You’ll uncrate your robot on Wed night and take it in its bag
to the Robot check-in queue
• Is there a forklift available onsite?
We do NOT have a forklift or dollies for your use
• Do I need to bring a crate?
No, if you are advancing, you take the robot home and send it
from there by the following Tuesday.
• Where can I leave a trailer?
Benton Lot – $10 – 20/day estimate
www.oregonfirst.org 16

17. Load OUT – Saturday
• Rebag robot and complete the paperwork
and deliver to Load out Desk by Autodesk
Lounge.
– Get load out ticket: no ticket, no load out
• Move all your packed gear to the specified
holding area near pit exterior door
• Driver proceeds to N Stage Lot (will be denied
entrance until gear and load out ticket are
ready)
• THEN trundle your gear up to the parking lot
ASAP – please ensure that adequate
personnel are available to haul gear when
vehicle arrives!
www.oregonfirst.org 17

18. www.oregonfirst.org 18

19. Safety Glasses
•Teams bring your safety glasses!
–Including for your guests
–No dark lenses -- must be able to see eyeballs
•Safety glasses worn in the Pits at all times
•Glasses at Entrance are for VIPs and Visitors only
•Each team to provide 2 students/1 adult for 1 hour
shifts to clean visitors glasses.
www.oregonfirst.org 19

20. Schedule Overview:
aka (Final Robot Build Day)
7:45 am Load in for teams who drive in Thursday morning
8:30 am Pits and Machine Shop Open
8:30 – noon Registration and Inspection
10:00 am Safety Captain’s Meeting
10:00 – 5:00 Practice Rounds (break for 1 hour lunch at noon)
12:00 – 1:00 Lunch box lunches – preorder by Feb 27
2:00 pm TBD Drivers’ meeting – arena floor
2:00 pm Student Tour Guide Meeting – Fountain Room
3:00 pm National Anthem Try-outs Command Central Office
4:00 pm Lead Mentor meeting– Fountain Room
8:00 pm Pits and Machine Shop Close
SHARP
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21. Pits Open: 8:30 AM
You MUST have safety glasses on
your face over your eyes!
• Nothing larger than a back pack to
be carried down the entrance stairs.
All other items need to come in via
the load in process.
• No running.
• Be careful when moving robots.
• No frisbees throwing outside the
practice field or in the arena bowl.
www.oregonfirst.org 21

22. Registration: 8:30 am - noon
Overview:
• The team’s main or alternate contact check-in at Pit
Administration, sign the registration list, provide a cell
phone number, hotel info and claim the team specific
registration envelope including all important
team/event documents and items.
• Safety Glasses: Each mentor registering must present at
least four (4) pairs of safety glasses at Registration. The
contact’s signature signifies that he/she understands the
rules of when/where to wear safety glasses.
• Sign the Participation Pin collection form.
www.oregonfirst.org 22

23. Registration Forms
• The following documents must be collected
from each team at registration at ALL of the
teams’ events:
– Printed Team Roster: from TIMS, with hand written
additions and hard copy Consent forms as needed.
– Consent forms must be completed by EVERY
student and mentor not on roster from TIMS.
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24. Inspection
Wayne Matulich & Doug Edmonds
Lead Robot Inspector
• Inspectors are assigned to areas in the pit
– See an Inspector if you have any questions.
– The Inspector’s job -- get you “Competition Ready”!
• READY for inspection
– Sign-up for an inspection at the Inspection Desk
– No need to bring your robot when signing up
• The Weight / Size station is available
– Check Your BOT if you are unsure of its diet or size
• Robot Inspections will start some time after 9:00am
– Inspection time ~ 30 - 40 minutes
www.oregonfirst.org 24

25. Inspection Process
• Inspection Checks will Include
– A Physical Inspection of your Robot at your pit
– A Size and Weigh-In at the inspection station
– BOM (bill of materials)
• Completed BOM for the Inspector
• BOM Cost must not exceed $4000
• no single component > $400
• No KOP parts required on list this year
– Control system inspection at the WPA station
– Connection to the field controller
– Have several students ready to explain the systems
(power, mechanical, pneumatics, electronics) and how
your plan to play the game
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26. Thursday – Inspection Details
• Goal: pass robot inspection by the end of the day!
• Common missed items to check prior to inspection
— Stop Robot Rash: File all sharp plastic, metal edges, be skin friendly
— Main breaker, dump valve easy to see, easy access
— PD Board and all circuit breakers must be easily visible for inspection.
— Battery securely attached, cannot fall out when bot is hit or bot is
hanging upside down or rolled over. (Note: Zip ties break)
— Battery terminal connections insulated with tape
— Radio lights easily seen, mount radio keeping top side of radio clear.
— Wire colors, correct gauges
— Team Number on Bumpers ≥ ½” width stroke, ≥ 4” high
— Bumper Height 5” and between 2” and 10” from floor.
— Bumpers mounted to solid wood backing along perimeter of solid frame
— Frame perimeter ≤ 112 inches
www.oregonfirst.org 26

27. Inspection Reminders
• Be ready! Use the inspection sheet
• pre-inspect during the build season, prior to bag and tag!
• Inspectors are there to help the students’ robot pass
• Identity several students for the inspection process.
• Student with BOM ready , KOP parts not needed on BOM
• Students to Explain robot systems
• Sign-Up for inspection. No need to bring robot.
• Be ready for several attempts to pass inspection
• Questions ask for help from the inspectors and/or other teams
• Finish Early – Be through with inspection by 3:00pm!
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28. WPA Station
• All teams must use DAP-1522 Rev B. D-Link white radio.
– Last Year’s Rev A. Will be rejected by the WPA Station
– Firmware 2.0x will work
• Follow the instructions provided at the WPA station.
– Every robot will be assigned a unique security key.
D-LINK: DAP 1522 REV B
Difference:
No white
stripe on front
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29. Connecting to the field:
Final Step
• Teams MUST connect to field controller on Thursday .
• If you run a practice match during the day, the field
computer will remember that as your last step of the
inspection process.
• If you are unable to make a practice match, we are going to
ask you to take your robot and control system out to the field
for a quick 5 minute test to insure your system can connect
to the field. Your robot will not be on the field, we will simply
connect it to the field while sitting on your cart.
• Many simple issues are solved by doing this on Thursday that
would otherwise cause you problems when it really counts!
www.oregonfirst.org 29

30. Machine Shop Open:
8:30 AM – 8:00 PM
• We have a volunteer machine shop onsite to help you fabricate
replacement parts.
• The shop has a small mill, lathe, and various other tools.
• ONLY AUTHORIZED MACHINE SHOP VOLUNTEERS MAY USE
THESE TOOLS!
• We have excellent volunteer machinists. However, there are
limits to what they can do for your team.
• We also have a TIG welder.
• The machine shop has request forms for your team
• In general, the machine shop
will NOT loan you tools.
www.oregonfirst.org 30

31. Safety Captain Meeting –
10 AM – Autodesk Lounge
• Safety briefing for all Safety Captains –
Autodesk Lounge Stage.
• Meet Lead Safety Advisor- Michelle Lee, UL
• Approximately 20 minute briefing.
• Cover expectations for each Safety Captain
and their teams for the entire three days.
www.oregonfirst.org 31

32. Practice Rounds:
10:00 AM – 4:30 PM
• Each team has 3 scheduled practice matches on arena
floor
• You do NOT have to pass inspection to run a practice
match.
• Priority will given to scheduled teams and/or to teams who
have not been on the field at least once. Use Gracious
Professionalism if you get bumped for a higher priority
team.
• Some teams may not to be ready for their scheduled
practice round. Teams who desire to use an unscheduled
practice round check in with the lead Queue Manager to
get on the list.
www.oregonfirst.org 32

33. Autodesk Lounge
• Design Slam – competition & prizes
• Get a 3D rotating image of your robot
– You MUST complete robot inspection first
• 2013 Internship program announcement
Stop by the Lounge to check the schedule of
events and sign up for activities
Note: all activities at the Autodesk Lounge are FREE
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34. Autodesk Mentor
Appreciation Lounge
• Autodesk LOVES mentors!
• This year we’re offering a quiet place
to take a break, plus get a quick
chair massage
• 4 Mentor Lounge tickets per team are
included in each team packet
• Sign up for a chair massage time slot on Thursday
morning, or bring your ticket to the Mentor Lounge
anytime to just take a quick break – you deserve it!
www.oregonfirst.org 34

35. Drivers Meeting – 2:00 PM
• 2:00 PM Team drivers meet on the field
• Receive instructions on setting up on field
• Meet Field Supervisor Will Rottenkolber
• Receive instructions from Head Referee
Roxie Hecker Will Rottenkolber
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36. End of Thursday
• The pits close at 7:45 PM on Thursday.
• You MUST BE OUT OF THE BUILDING
before 8PM.
• Coliseum closes at 8PM.
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37. 8:00 am Pits and Machine Shops open
8:10 – 8:30 VIP tours of Pits - 120 guests
8:15 am Driver’s Meeting – arena floor
8:35 am Mascot Parade- queue up at 8:30
8:45 am Opening Ceremonies with VIPs in
attendance- all people in seats
9:15- 6:00 Seeding Matches
12:00 – 1:00 Lunch
6:00 – 6:45 Everyone to Arena for Awards Ceremony
7:00 – 10:00 OMSI Team social
Purchase team social tickets by March 1 at link below
http://oregonfirst.ticketbud.com/team-social
www.oregonfirst.org 37

38. Team Social 7:00 – 10:00 p.m.
After closing ceremonies on Friday
$22/ student prepurchase – includes exclusive OMSI admission,
Mytbuster’s Explosives and Spaghetti Dinner
Omnimax Shows
$5/ discounted rate
7:00 Adrenaline Rush
8:00 Hobbit (does not end
until 11:00 so very tight getting last
street car at 11:03)
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39. Portland Street Car
Streetcar fare $1
each way and runs
every 20-22 min.
until 11:03 p.m.
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40. Directions to OMSI from the Memorial Coliseum
via Streetcar
1. Walk 0.19 mile northwest from
Memorial Coliseum to N Weidler &
Ross
(Streetcar Stop #13607) 12 minutes
away
2. 5:21 Board Portland Streetcar CL Line
to OMSI
3. 5:41 Get off at SE Water/OMSI
(Streetcar Stop #13615)
4. Walk 0.2 mile north or OMSI 1945
Water Ave.
Streetcar fare $1 each way and
runs every 20-22 min.

41. 8:00 am Pits and Machine Shop open
8:25 am Mascot & Mentor Parade
8:30 am Opening Ceremonies
9:00 - 12:15 Seeding Matches
12:15 – 12:30 Alliance Selections
12:30 – 1:30 Lunch
Load out For teams not in final rounds
1:30 – 4:30 Final Rounds
4:30 – 5:30 Everyone to Arena for Closing
ceremonies
6:30 pm Pits Close – everyone packed out
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42. Scouting Area – Seating Rules
• limited power outlets need to share
• no seat saving – NO Wi-Fi
SEATING
Scouting
VIP Obstructed view – be warned Elec Power
Spirit Section
Playing Field

43. Thanks for attending
These slides are on
www.oregonfirst.org
www.oregonfirst.org 43