Project Request Form

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This document provides a request for a new project that will automate business processes. It outlines the business requirements, objectives, benefits, constraints, assumptions, dependencies, budget, timelines, and technical requirements. Key information includes automating existing work processes, a strategic objective to achieve with the solution, estimated budget, completion date, number of users involved, and infrastructure needs.

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Appendix C – Project Close-out Checklist Section 1.General Information Project Name Project Start Date Project End Date Project Sponsor(s) Title Department Division Project Manager Title Department Division Section 2.Final Deliverable Checklist Item Question Response 2.1 Do you agree that the product and/or service is ready to be deployed? Yes |_|No |_| 2.2 Do you agree the product and/or service has sufficiently met the stated business goals and objectives? Yes |_|No |_| 2.3 Do you fully understand and agree to accept all operational requirements, operational risks, maintenance costs, and other limitations and/or constraints imposed as a result of ongoing operations of the product and/or service? Yes |_|No |_| 2.4 Do you agree the project should be closed? If no, please explain: Yes |_|No |_| Rate your level of satisfaction with regards to the project outcomes listed below 2.5 Project Quality Yes |_|No |_| 2.6 Product and/or Service Performance Yes |_|No |_| 2.7 Scope Yes |_|No |_| 2.8 Cost (Budget) Yes |_|No |_| 2.9 Schedule Yes |_|No |_| Section 3.Project Documentation Checklist Item Question Response 3.1 Have project documentation and other items (e.g., Business Case, Project Plan, Charter, Budget Documents, Status Reports) been prepared, collected, filed, and/or disposed? Yes |_|No |_| 3.3 Were audits (e.g., project closeout audit) completed and results documented for future reference? Yes |_|No |_| 3.4 Identify the storage location for the following project documents items: Item Document Location (e.g., Google Docs, Webspace) Format 3.4a Business Case |_| Electronic |_| Manual 3.4b Project Charter |_| Electronic |_| Manual 3.4c Project Plan |_| Electronic |_| Manual 3.4d Budget Documentation and Invoices |_| Electronic |_| Manual 3.4e Status Reports |_| Electronic |_| Manual 3.4f Risks and Issues Log |_| Electronic |_| Manual 3.4g Final deliverable |_| Electronic |_| Manual 3.4h If applicable, verify that final project deliverable for the project is attached or storage location is identified in 3.4. Section 4.Project Team List resources specified in the Project Plan and used by the project. Name Role Type (e.g., Contractor, Employee) Section 5.Project Lessons Learned Identify lessons learned specifically for the project. State the lessons learned in terms of a problem (issue). Describe the problem and include any project documentation references (e.g., Project Plan, Issues Log) that provide additional details. Identify recommended improvements to correct a similar problem in the future. Problem Statement Problem Description References Recommendation Section 6.Post-Implementation Support Plans Identify plans for post-implementation activities after project closeout. Refer to the Benefits Realization review gate for information about the Post-Implementation Review of Business Outcomes deliverable. Action Planned Date Assigned To Frequency Post-Implementation Review of ...

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