Working with Microsoft Excel 2007

“WORKING WITH
MICROSOFT EXCEL 2007”

LESSONS
OVERVIEW: GOODBYE CALCULATORS, HELLO
SPREADSHEET!
1. The Excel Environment
2. Starting A Workbook
3. Modifying Columns, Rows, & Cells
4. Formatting Text
5. Basic Math: How to Add, Subtract, Divide, and
Multiply in Excel
6.Sorting Cells
7. Working with Worksheets
8. Printing Workbooks

Microsoft Office Excel 2007 – Ms. Marina G. Aquino 2

LESSON # 1
SETTING UP YOUR EXCEL
ENVIRONMENT
OBJECTIVES:
1. Exploring the Excel Environment
2. To Zoom In and Out
3. To Scroll Horizontally in a Worksheet
4. To Change Page Views
5. To Add Commands to the Quick Access Toolbar
6. To Minimize and Maximize the Ribbon
7. The Microsoft Office Button
8. To Change the Default Excel Options


SETTING UP YOUR
EXCEL ENVIRONMENT


Exploring the Excel Environment

MS EXCEL comprises of
many cells that are arranged
horizontally and vertically in
a grid.

Horizontal cells represents
rows and are number 1, 2, 3
and so on and vertical cells
represent columns and are
represented as A, B, C and
so on.

On opening Excel, a new
Workbook is created. This
will store Worksheets or Ms
Excel sheets that will contain
the actual data.

..GRADESMATH GRADES for inset.xls


Exploring the Excel Environment

The tabbed Ribbon
menu system :

It is use how you
navigate through
Excel and access
the various Excel
commands.



PARTS OF THE EXCEL WINDOW


DESCRIPTION OF EXCEL WINDOW ELEMENTS


Navigation Keys


Basics of Excel Spreadsheet

Types of data in a
Spreadsheets are Cell
made up of:
• text (labels)
• columns • number data
• rows (constants)
• Cells • formulas
(mathematical
• ..GRADESMATH GRADES for inset.xls equations that do
all the work)


To Zoom In and Out:

1. Locate the zoom bar
in the bottom, right
corner.

2. Left-click the slider
and drag it to the left
to zoom out and to the
right to zoom in.



To Scroll Horizontally in a Worksheet:

1.Locate the
horizontal scroll
bar in the bottom,
right corner.

2. Left-click the
bar and move it
from left to right.


To Change Page
Views:

1. Locate the Page View
options in the bottom, right
corner. The Page View
options are Normal, Page
Layout, and Page Break.

2. Left-click an option to
select it.

3. The default is
Normal View.



To Add Commands to the Quick
Access Toolbar
1. Click the arrow to the right of the
Quick Access toolbar.

2. Select the command you wish to add
from the drop-down list. It will appear
in the Quick Access toolbar.

3. Select More Commands from the
menu and a dialog box appears.

4. Select the command you wish to add.

5. Click the Add button.

6. Click OK. The Save, Undo, and Redo
commands appear by default in the
Quick Access toolbar. You may wish
to add other commands to make
using specific Excel features more
convenient for you

To Minimize and Maximize the Ribbon:

• Click the drop-down
arrow next to the Quick
Access toolbar.

2. Select Minimize
Ribbon from the list.
The Ribbon disappears.

3. To maximize the ribbon,
click the arrow again and
select Minimize the
Ribbon to toggle the
feature off.


The Microsoft Office Button

The Microsoft Office
Button appears at the top
of the Excel window.
When you left-click the
button, a menu appears.
From this menu you can
create a new
spreadsheet, open
existing files, save files in
a variety of ways, and
print. You can also add
security features, send,
publish, and close files.


To Change the Default Excel Options

• Click the Excel
Options button. A
dialog box will
appear.

• Select a category
on the left to
access different
Excel options.

3. Modify any of the
default settings.

4. Click OK.


Challenge/Mini Task #
1!
• Open Excel.
Instructions • Practice using the Zoom
tool.
• Minimize and maximize
the Ribbon.
• Click the Microsoft
Office Button and review
the menu options.
• Add two commands to the
Quick Access toolbar.
• Continue to explore the
Excel environment.


LESSON # 2
STARTING A WORKBOOK
OBJECTIVES:
1. To Create A New, Blank Wookbook
2. To Insert A Text
3. To Edit or Delete Text
4. To Move Through a Worksheet Using the
Keyboard
5. To Save the Workbook


To Create a New, Blank Workbook

1. Left-click the
Microsoft Office
Button.

2. Select New. The New
Workbook dialog box
opens and Blank
Workbook is highlighted
by default.

3. Click Create. A new,
blank workbook appears
in the window



• Enter text into the cell using your keyboard.
To Insert Text: The text appears in the cell and in the
formula bar.

Left-click a cell to select it. Each
rectangle in the worksheet is called a
cell. As you select a cell, the cell
address appears in the Name Box.

• Each cell has a name, or a cell address
based on the column and row it is in. For
example, this cell is C3 since it is where
column C and row 3 intersect.



To Edit or Delete Text

• Select the cell.
• Press the Backspace key on your keyboard to
delete text and make a correction.
• Press the Delete key to delete the entire contents of
a cell.
• You can also make changes to and delete text from
the formula bar. Just select the cell and place your
insertion point in the formula bar.



To Move Through a Worksheet Using the Keyboard:

• Press the Tab key to move to the right of the
selected cell.
• Press the Shift key and then the Tab key to move
to the left of the selected cell.
• Use the Page Up and Page Down keys to
navigate the worksheet.
• Use the arrow keys.



To Save the Workbook
• Left-click the Microsoft
Office Button.

2. Select Save or Save As.
a. Save As allows you to
name the file and
choose a location to
save the spreadsheet.
Choose Save As if
you'd like to save the
file for the first time or
if you'd like to save
the file as a different
name.

b. Select Save if the file
has already been
named.



2!
Open Excel. •
Instructions •
Create a new, blank
workbook.
• Practice entering text into
cells.
• Practice deleting text
using the Backspace and
Delete keys.
• Navigate through the sheet
using the Tab key.
• Save
..GRADESMATH GRADES for inset.xls the spreadsheet.


LESSON # 3
MODIFYING COLUMNS, ROWS, &
CELLS
OBJECTIVES:
1. To modify column width
2. To modify the row height
3. To insert rows
4. To insert columns
5. To delete rows & columns

To Modify Column Width

• Position the cursor over
the column line in the
column heading and a
double arrow will
appear.

2. Left-click the mouse and
drag the cursor to the
right to increase the
column width or to the
left to decrease the
column width.

3. Release the mouse
button.



To Modify Column Width (OR)

4. Left-click the column 5. Click the Format command in the Cells
heading of a column you'd group on the Home tab. A menu will
like to modify. The entire appear.
column will appear 6. Select Column Width to enter a specific
highlighted. column measurement.
7. Select AutoFit Column Width to adjust the
column so all the text will fit.



To Modify the Row Height
• Position the cursor over
the row line you want to
modify and a double 4. Click the Format command in the Cells group on the
arrow will appear. Home tab. A menu will appear.
5. Select Row Height to enter a specific row measurement.
2. Left-click the mouse and 6. Select AutoFit Row Height to adjust the row so all the text
drag the cursor upward will fit.
to decrease the row
height or downward to
increase the row height.

3. Release the mouse
button.


To Insert Rows
1. Select the row where
you want the new row
to appear.

2. Click the Insert
command in the Cells
group on the Home
tab. The row will
appear.

Make sure that you select
the entire row below
where you want the
new row to appear
and not just the cell.
If you select just the
cell and then click
Insert, only a new cell
will appear


To Insert Columns
1. Select the column to
the right of where you
want the column to
appear.

2. Click the Insert
command in the Cells
group on the Home
tab. The column will
appear.

Make sure that you
select the entire
column to the right of
where you want the
new column to appear
and not just the cell.
If you select just the
cell and then click
Insert, only a new cell ..GRADESMATH GRADES for inset.xls
will appear.

To Delete Rows and Columns

1. Select the row or
column you’d like to
delete.

2. Click the Delete
command in the
Cells group on the
Home tab.



3!
Instructions 1. Open a workbook.
2. Insert a column.
3. Insert a row.
4. Delete a column.
5. Change the width of a
column using AutoAdjust.
6. Change the height of a
row.
7. Close and save the file.



LESSON # 4
FORMATTING TEXT
OBJECTIVES:
1. To Format Text in Bold or Italics
2. To Format Text as Underlined
3. To Change the Font Style
4. To Change the Font Size
5. To Change the Text Color
6. To Add a Border
7. To add a Fill Color
8. To Format Numbers and Dates
9. To Change the Orientation of Cells
10. To Merge Cells


To Format Text in Bold or Italics

1. Left-click a cell to select it or
drag your cursor over the
text in the formula bar to
select it.

2. Click the Bold or Italics
command.

You can select entire
columns and rows, or
specific cells. To select the
entire column, just left-
click the column heading
and the entire column will
appear as selected. To
select specific cells, just
left-click a cell and drag
your mouse to select the
other cells. Then, release
the mouse button. ..GRADESMATH GRADES for inset.xls


To Format Text as Underlined

1. Select the cell or cells
you want to format

2. Click the drop-down
arrow next to the
Underline command

3. Select the Single
Underline or Double
Underline option



To Change the Font Style

1. Select
the cell or cells
you want to format.

2. Left-click the drop-
down arrow next to
the Font Style box
on the Home tab.

3. Select a font style
from the list



To Change the Font Size

you want to format

2. Left-click the drop-
down arrow next to
the Font Size box on
the Home tab.

3. Select a font size
from the list.



To Change the Text Color

1 Select the cell or cells you
want to format.

2. Left-click the drop-down
arrow next to the Text
Color command. A color
palette will appear.

6. Select a color from the
palette.
OR
4. Select More Colors. A
dialog box will appear.

5. Select a color.

6. Click OK.


To Add a Border

you want to format.

2. Click the drop-down
arrow next to the
Borders command on
the Home tab. A menu
will appear with border
options.

3. Left-click an option from
the list to select it.

You can change the line
style and color of the
border. ..GRADESMATH GRADES for inset.xls


To add a Fill Color

you want to format.

2. Click the Fill command.
A color palette will
appear.

3. Select a color.

OR
4. Select More Colors. A
dialog box will appear.

5. Select a color.

6. Click OK. ..GRADESMATH GRADES for inset.xls


To Format Numbers and Dates

1. Select the cell or cells you want to
format.

2. Left-click the drop-down arrow next
to the Number Format box.

3. Select one of the options for
formatting numbers.

By default, the numbers appear in the
General category, which means there is
no special formatting.

In the Number group, you have some other
options. For example, you can change
the U.S. dollar sign to another currency
format, numbers to percents, add
commas, and change the decimal
location.


To Change the Orientation of Cells

1. Select the cells or
group of cells that you
wish to format.

2. In the Home tab click
on the Orientation
icon and select the
required orientation.



How to Merge Cells?

1. Selectthe cells that you
want to merge.

2. Go to Home tab, select
Alignment option and
check merge cells
options and click ok.



4!
• Use the hyperlink grades
below to complete this
Instructions challenge.

• Select a cell and format the text
or numbers in it so that they
appear bolded.
• Select two or more cells and
format the text or numbers so
that they appear in italics.
• Change fill color of two or more
cells.
• Add a border to a row.
• Save your work

LESSON # 5
BASIC MATH: HOW TO ADD, SUBTRACT,
DIVIDE, AND MULTIPLY IN EXCEL
OBJECTIVES:
1. How to Add in Excel
2. How to Subtract in Excel
3. How to Multiply in Excel
4. How to Divide in Excel

Two important points to remember about Excel formulas:
• Formulas in Excel always begin with the equal sign
( = ).
• The equal sign is always typed into the cell where you want
the answer to appear.


Excel Math: How to Add in Excel
Formula Steps:
Setting Up the Addition
1. To add 10 to 20 and have the answer
Formula
appear in cell C1:
As an example, lets create a
2. Type an equal sign in cell C1.
formula in cell C1 that will
add the data in cell B1 to 3. Click on cell A1 with the mouse pointer.
the data in A1. 4. Type the plus sign ( ) in cell C1.
5. Click on cell B1 with the mouse pointer.
Our formula: 6. Press the ENTER key on the keyboard.
=A1 + B1 7. The answer 30 should be present in
cell C1.
Our data: 8. Even though you see the answer in cell
C1, if you click on that cell you will
place the number 20 in cell
see our formula in the formula bar
A1
above the work area.
place the number 10 in cell
B1


Excel Math: How to Subtract in Excel
Setting Up the Subtraction Formula Steps:
Formula To subtract 10 from 20 and have the
answer appear in cell E3:
As an example, let's create a
formula in cell b3 that will 1. Click on cell E3 with the mouse pointer
subtract the contents of cell to make it the active cell.
E2 from cell E1. 2. Type the equal sign ( = ) in cell E3 to
begin the formula.
Our formula: 3. Click on cell E1 with the mouse pointer
= E1 - E2 to add that cell reference to the
formula after the equal sign.
4. Type a minus sign ( - ) in cell E3 after
the cell reference E1.
Our data: 5. Click on cell E2 with the mouse pointer
1. Type the number 20 in cell E1 to add that cell reference to the
and press the ENTER key on the
keyboard.
formula after the minus sign.
2. Type the number 10 in cell E2 6. Press the ENTER key on the keyboard.
and press the ENTER key on the
7. The answer 10 should be present in
keyboard.
cell E3.

Excel Math: How to Multiply in Excel
Setting Up the Formula Steps:
Multiplication Formula
To multiply 10 to 20 and have the
formula in cell E1 that will
multiply the data in cell D1
1. Type an equal sign in cell E1.
by the data in D2.
2. Click on cell D1 with the mouse
pointer.
3. Type an asterisk sign ( * ) in cell
Our formula: E1.
= D1 * D2 4. Click on cell D2 with the mouse
pointer.
5. Press the ENTER key on the
Our data: keyboard.
1. Type the number 20 in cell D1 6. The answer 200 should be present
2. Type the number 10 in cell D2 in cell E1


Excel Math: How to Divide in Excel
Setting Up the Division Formula Steps:
Formula
To divide 20 by 10 and have the
formula in cell E1 that will 1. Type an equal sign in cell E1.
divide the contents of cell C1
2. Click on cell C1 with the mouse
by cell D1.
pointer.
3. Type the division sign ( / ) in cell
E1.
4. Click on cell D1 with the mouse
pointer.
Our formula: 5. Press the ENTER key on the
=C1 / D1 keyboard.
Our data: 6. The answer 2 should be present in
1. Place the number 20 in cell C1 cell E1.
2. Place the number 10 in cell D1


How to use the Order of Operations

The order of operations is:

1. Operations enclosed in parenthesis

2. Exponential calculations (to the
power of)

3. Multiplication and division,
whichever comes first

4. Addition and subtraction, whichever
comes first

Please Excuse My Dear Aunt Sally
(P.E.M.D.A.S).


Order of
Operations

A. 4*2/4
Multiply 4*2 before performing the division operation because the
multiplication sign comes before the division sign. The answer is 2.
B. 4/2*4
Divide 4 by 2 before performing the multiplication operation
because the division sign comes before the multiplication
sign. The answer is 8.
C. 4/(2*4)
Perform the operation in parentheses (2*4) first and divide 4 by this
result. The answer is 0.5.
D. 4-2*4
Multiply 2*4 before performing the subtraction operation because
the multiplication sign is of a higher order than the subtraction
sign. The answer is -4


Working with Basic Functions
• A function is a predefined formula that performs calculations using
specific values in a particular order.

• All functions begin with the = sign.
• After the = sign define the function name (e.g., Sum).
• Then there will be an argument. An argument is the cell range or cell
references that are enclosed by parentheses. If there is more than one
argument, separate each by a comma.
• An example of a function with one argument that adds a range of cells, A3
through A9:

• An example of a function with more than one argument that calculates the
sum of two cell ranges:


Working with Basic Functions

For example, to add the values in the range
A1:A10, you could enter the following long
formula:

=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10

Or, you could use the SUM function to
accomplish the same thing:

=SUM(A1:A10)

Sample Grading Sheets


5!
• Use the hyperlink grades
below to complete this
Instructions challenge.

•
Open New Worksheet
•
Write a simple addition formula.
•
Write a simple subtraction
formula
• Write a simple multiplication
formula
• Write a simple division formula.
• Save your output by naming the
worksheet


LESSON # 6
SORTING CELLS
OBJECTIVES:

1. To Sort in Alphabetical Order

2. To Sort from Smallest to Largest


To Sort in Alphabetical Order:
1. Select a cell in the column you
want to sort (In this example,
we choose a cell in column A).

2. Click the Sort & Filter
command in the Editing group
on the Home tab.

3. Select Sort A to Z. Now the
information in the Category
column is organized in
alphabetical order.



To Sort from Smallest to Largest
1. Select a cell in the column you
want to sort (a column with
numbers).
2. Click the Sort & Filter
command in the Editing group
on the Home tab.
3. Select From Smallest to
Largest. Now the information
is organized from the smallest
to largest amount.


LESSON # 7
• WORKING WITH WORKSHEETS

OBJECTIVES:

1. To Insert a New Worksheet

2. To Delete One or More Worksheets

3. To Rename a Worksheet


To Insert a New Worksheet
OR
1. Left-click the Insert 2. Press the Shift and the F11
Worksheet icon. A new sheet keys on your keyboard.
will appear. It will be named
Sheet4, Sheet5 or whatever
the next sequential sheet
number may be in the ..GRADESMATH GRADES for inset.xls
workbook.


To Delete One or More Worksheets
1. Click on the sheet(s) you
want to delete.

2. Right-click the sheet(s) and a
menu appears.

3. Select Delete.

OR

4. Select the sheet you want to
remove.

5. Click the drop-down arrow
next to Delete in the Cells
group on the Home tab.

6. From the menu that appears,
select Delete Sheet.


To Rename Worksheets

1. Right-click the sheet tab to select
it.
2. Choose Rename from the menu
that appears. The text is
highlighted by a black box.
3. Type a new name for the
worksheet.
4. Click off the tab. The worksheet
now assumes the descriptive name
defined.
OR
5. Click the Format command in the
Cells group on the Home tab.
6. Select Rename Sheet. The text is
highlighted by a black box.
7. Type a new name for the
worksheet.
8. Click off the tab. The worksheet
now assumes the descriptive name
defined.


Challenge/Mini Task
#7!
Instructions
Use the Math Grades Excel workbook
complete this challenge.

1. Rename Sheet1 to Math Grades,
Sheet2 to Summary and Sheet3 to
Computation.

2. Insert two worksheets and name them
2nd Grading and 3rd Grading.

3. Delete the 3rd Grading sheet.


LESSON # 8
PRINTING WORKBOOKS
OBJECTIVES:
1. To View the Spreadsheet in Print Preview
2. Exploring Print Preview
3. To Modify Margins, Column Width, or Row Height While in Print
Preview
4. To Modify Margins
5. To Change Page Orientation
6. To Use Scale to Fit
7. To Change the Paper Size
8. To Use the Print Titles command
9. To Print from the Microsoft Office Button


To View the Spreadsheet in Print Preview

1. Left-click the Microsoft
Office Button

2. Select Print.

3. Select Print Preview.
The spreadsheet will
appear in Print Preview
view.



Exploring Print Preview



To Modify Margins, Column Width, or Row
Height While in Print Preview:

1. Click the Print Preview
command on the Quick
Access toolbar, or select
Print Preview from the
Microsoft Office Button
menu. The spreadsheet
opens in print preview
mode

2. Hover your cursor over
one of the black margin
markers until a double
arrow appears.

3. Left-click and drag the
marker to the


To Modify Margins

1. Select the Page Layout
tab.

2. Left-click the Margins
command.

3. Choose one of the
predefined settings or
enter custom margins.



To Change Page Orientation

tab.

2. Left-click the Orientation
command

3. Select either Portrait or
Landscape



To Use Scale to Fit

To Change the Paper Size:
tab.
1. Select the Page Layout tab.
2. Locate the Scale to Fit
group. 2. Click the Size command.

3. Enter a specific height 3. Select a size option from the list.
and width, or use the
percentage field to
decrease the
spreadsheet by a
specific percent



To Define a Print Area

1. Left-click and drag your
mouse to select the
cells you wish to print..

2. Click the Print Area
command.

3. Choose Set Print Area

Now, only the selected cells
will print. You can
confirm this by viewing
the spreadsheet in Print
Preview.



To Print from the Microsoft Office Button
1. Left-click the Microsoft Office
Button.

2. Select Print Print. The Print dialog
box appears.

3. Select a printer if you wish to use a
printer other than the default
setting.

4. Click Properties to change any
necessary settings.

5. Choose whether you want to print
specific pages, all of the
worksheet, a selected area, the
active sheet, or the entire
workbook.

6. Select the number of copies you'd
like to print.
7. Click OK.

8!
• Use the hyperlink grades below to
complete this challenge.
Instructions
• View the spreadsheet in Print Preview.

• Change a column width in Print
Preview.

• Use the Print Titles command to print a
specific row or column on each printed
page. Use Print Preview to verify how
this will appear.

• Print the spreadsheet.

• Explore the other commands discussed
Microsoft Office Excel 2007 – Ms. Marina G. Aquino lesson.
in this 73

Challenge/Mini Task # !
Instructions • Open Excel

• Make your own grading sheet by
applying the different excel
formatting & formulas.

• You can refer to the hyperlink
grading sheets in math.



LUV IT!
(Learning for Understanding Via
Integration of Technology)


Working with Microsoft Excel 2007

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