A intro to the Eisenhower Matrix. For executive and manager.

1. The Eisenhower matrix (EM)
it’s time to re-engineering
By: Luigi Rigolio, Senior Consultant and Trainer
www.cartaforbicesasso.it
June 2014

2. • Challenge the current use of the
EM for time management
EM - it’s time for re-engineering:
Aim and topics
• The EM: scope and goal
• The current approach to time management
• A new challenge for manager and executive:
fresh data from HBSR
• Open queries on EM and time management
• Conclusions
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso
• Time management tools: the reason why

3. Improve time management tools:
the reason why
efficacy
stress
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

4. The genesis of the EM:
the statement
“What is important is seldom
urgent and what is urgent is
seldom important.”
D.D. “Ike” Eisenhower
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

5. The Eisenhower matrix (EM):
scope and goal
from tasks classification
to a conscious
time management
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

6. From EM to time management:
critical path for executive and manager
• Deep knowledge of the job
• An accurate definition of «important»
a fullfilled matrix
scheduled tasks
• planning wisely
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

7. how to fill the EM:
the current approach (by Stephen Covey)
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

8. Shifting tasks to the agenda:
the current approach
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

9. The current approach to quadrant 1:
management or firefighting?
• important and urgent: do it now
• You solve the problem
• People address you any emergency
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

10. The current approach to quadrant 3:
anti-coaching style
• Urgent not important: delegate
• Collaborators involved in «not
important» task
– How to «coach»?
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

11. A new challenge:
fresh data from HBSR
• We estimate that executives today
receive an average of 30,000 external
communications every year. And the
more senior an executive, the more time
subordinates must spend filtering,
organizing, and coping with all those
messages and conversations. *
* Mankins, Brahm, Caimi, «Your scarcest resource». HBSR, Maggio 2014
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

12. «Einsehower matrix»:
open questions
• Is it usefull for manager and
executive?
• How to fill it?
• How to shift task to agenda?
• Is it still actual?
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso

13. «Einsehower matrix» for manager:
conclusions
• Time management is the critical challenge
for manager and executive *
• Current use of EM is not consistent with
coaching knowledge
• It’s time for re-engineering the time
management process
• EM is a simple tool for handling tasks
* Mankins, Brahm, Caimi, «Your scarcest resource». HBSR, Maggio 2014
Eisenhower matrix: it’s time to re-engineering. June
2014 by Cartaforbicesasso