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The Productivity
Challenge
Find an extra 8 hours
in every week
Russell Cummings
S t r a t e g i c B u s i n e s s D e v e l o p m e n t
Russell Cummings
Business Advisor and
Coach – 28 years -
working primarily
with family and
privately owned
businesses and
industry organisations
Strategy	
  
Coach	
  Leadership	
  
“If you can’t do your job in a 10-
hour day during the week, you’re
either overworked or
incompetent.”
Mike Abel
Chief Exec – M&C Saatchi Australia
BRW – April 23, 2009
Time Management Pyramid
Beliefs – Why?
Why are you poor at
time management?
1. Attitude – work ethic
2. Health - diet and
exercise
3. Sleep – need 8 hours
per night
Waste What?
What are you doing with your time?
Time Management Audit
My Time Audit
MUST Do’s:
Reduce wasted time on emails, web and social media
Reduce amount of time with Team without reducing quality
Increase time for strategy, marketing, sales and training
Reduce hours worked
Travel not included
5 hrs per week
Productivity
45% chargeable
Setup a Framework
My daily roster:
Client work – 4 hours
Marketing & Sales – 2 hours
Strategy & Development – 1
hour
Team Management – 1 hour
Expansion Time – 2 hours
Be Strategic
Exercise:
What are the Top 3
things you MUST
focus on?
Stop Doing Matrix
Getting the Structure Right
Setting Priorities
Quiet
Time
Use model over
different
timeframes –
annual, quarterly,
monthly, weekly
Kanbanflow.com
Email
Check max. 3
times per day
Check once
every day or
so
Set up Rules
Turn off
notifications
Don’t	
  check	
  it	
  
first	
  thing	
  in	
  
the	
  morning	
  
Chain > 2
Use phone
Interruptions
Impromptu	
  
Mee+ngs	
  
Disorganised	
  
office	
  
Phone	
  calls	
  
Surfing	
  the	
  web	
  
More productivity tools
Video	
  Conf	
  
Integrated	
  
Systems	
  
Exercise
What are 3 actions that you
can take away from today
to save yourself 8 hours in
the next week?
Summary
Time Management Pyramid
Change Potential
D	
   V	
   P	
   Change	
  
Dissa+sfac+on	
   Vision	
   Plan	
  
Next Webinar
Making the best use of Virtual Assistants –
the Why, the How, and What of improving
your productivity with a VA
Wednesday, November 13, 2013
2:30 pm – 3:00 pm AWST (Perth)
5:30 pm – 6:00 pm AEDT (Sydney)
7:30 pm – 8:00 pm NZDT (Auckland)
1.  Understand why you might be able to use a
Virtual Assistant
2.  Learn how to find one;
3.  Pick up some Tips and Tricks for maximising
your productivity and your VA’s.
Thanks
Strategy into Action
www.sbdbusiness.com.au
Russell Cummings
S t r a t e g i c B u s i n e s s D e v e l o p m e n t

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