CSE101--introduction to computer science--term paper Hospital Sales Management System For Mr. Farazul H. Bhuiyan's class

1. HOSPITAL SALES MANAGEMENT
SYSTEM
CSE101
Mr. Farazul H. Bhuiyan
Sl.
No.
1.
Name
I.D.
Dept.
Samiya Yesmin
11304043
BBS
2.
Thahrim Eshrak
11105019
ESS
3.
Shejuti Zaman
11303005
ENH
4.
Arif Faisal
11304035
BBS
5.
Md. Naimul Hossain
11304079
BBS

2. I. PRESENT HOSPITAL SALES MANAGEMENT
SYSTEM
Hand Written
 Manual Filing System
 Every Department has its own Manual Database
 Every Department has at least 5 Employees.

II. PROBLEMS WITH THE PRESENT SYSTEM
Hand written information hard to understand.
 Searching for files is hard.
 High chances of file misplacement/loss
 Very time consuming process


3. III. AIMS OF HSMS
Minimizing paper work.
 Easier searching and storing data.
 Reducing employee number.
 Increasing efficiency
 To create a central database


Interconnection of all the different departments’ data

This will make sharing information easier and faster.
Creation of a complete patient history database

computerized database containing all the different departments’ data.
No matter how old patient’s history be, it will all be saved.
Creating reports of all transactions
Reports of billing/ patients/ inventory etc. as required by the administration
can be created and used.

4. IV. SYSTEM SET-UP TIME

Questionnaire for every different department/user to be able
to create a system fulfilling their needs to the max.


Edit our system to include or exclude required data fields.


Planned to be finished within a time window of one and half weeks
The proposed solution will be set up at the hospital. This will
help test the new HSMS while debugging it and training the
employees at the same time


Planned to be finished within a time window of two weeks.
Planned to be finished within a time window of two and half weeks
New HSMS is planned to be finished within a time window of
a month & a half.

5. V. SOFTWARE REQUIREMENTS
Windows Operating System- XP onwards
 MS Access- 2003 onwards

VI. HARDWARE REQUIREMENTS
Motherboard coupled with the 2GHz processor.
 2GB RAM and 100 GB hard disk.
 Monitor, Keyboard, Mouse and Printer



Specific type will depend on the department’s needs
DVD Re/Writer drive

6. VII. METHOD OF SOLUTION

Tables will be designed and created to store all data
Examples- Patient info. Table (design view)

Billing info. Table (design view)

7. 
Inter-connection of tables will allow the HSMS to work as
required

8. VIII . STRUCTURE OF HSMS
A- 3 basic sections,
each of which has
different clearance
level, duties etc. They
are:
ESS
Administration, CEO,
Managerial Board, Department heads
etc.
DSS



Executive Supporting
System
Decision Supporting
System
Transaction Processing
System
Doctor’s consultation, Accounts
head, Laboratory Testing etc.
TPS
Appointments, Test
Reports, Billing, Pharmacy
Sales, Nurse Departments etc.

9. B- Thus to connect these 3
basic sections, we will be
using a hybrid topology,
which is


A combination of topologies
Central server is Star topology
The three sections

10. IX. USING THE NEW HSMS
Step 1-
Switch board


Main form connecting all
Navigation Pane

Shows the link to all tables/ forms/ reports

11. Step 2—
Forms are used by the users to input
data.
 Output for searches are given from
the Forms
 These are 5 basic dummy Forms


12. Step 3 –
The Navigation Panel shows the Report
links.
 They are automatically created from the
tables.
 ESS makes use of this step to create
weekly/ monthly/ yearly reports, based
on which they can make decisions.


13. X. COST BENEFIT ANALYSIS

System Cost: includes the cost of the
software and hardware, training,
implementation, ongoing maintenance and
support

Other Cost: includes management cost,
employee cost.

14. (estimation)
Total Costs (in dollars)
7000
3500
1500
Total
System Cost
Cost Category
Software Annual License
Implementation
Support and
Maintenance
Hardware
18500
6500
Cost Category
Annual Expenditure
Before implementation
(in dollars)
Expected Savings after
implementation ( in
percent)
Chart pulls
2 (per chart)
20%
Transcription
9600
28%
Drug Utilization
109,000
34%
Lab utilization
27,600
15%
Radiology utilization
59,100
14%
Charge Capture
383,100
2%
Billing Error
9700
78%

15. Management and Employees Cost:
oManagement Cost includes every cost pertaining
to the management of the hospital system
oIncludes making appointments, checking patient
lists etc.
oEmployees include every one working in the
hospital
oManagement and Employees cost is reduced by
10-15%

16. BENEFITS:
oIncludes averted costs and increased revenues
oBenefit accrues at the end of the first year
oBenefit is assumed to be $6000 at the end of the first year
oBenefit is estimated to be $30,300 at the end of the fourth
year
Benefits (in $10000)
3
2.5
2
3
1.5
2
1
0.5
0.6
1.1
0
Year1
Year 2
Year 3
Year4

17. XI. HSMS SERVICING

Back up


Recovery


Using the Back ups
Training/ Cross Training sessions


DVDs/ Hard drives
For employees to be up-to-date with system
System security
Different Users based on their sectors have different
clearance levels.
 Secured Network
 Anti-Spy/Hacking wares


18. XII. SUMMARY
o
o
o
More Efficient work
Time saving
Money Saving

19. QUESTIONS??