This job description questionnaire collects information about a position including: the job title, department, supervisor, and number of direct reports. It requests qualifications, experience, and required training. It asks the purpose of the role and essential functions such as daily, periodic, and key responsibilities. Secondary duties, supervisory responsibilities, and requirements are also addressed. Finally, it inquires about necessary knowledge, skills, personality traits, interactions with other departments, and consequences of absence or mistakes. The full questionnaire aims to comprehensively define a job for hiring or evaluation purposes.

1. Job Description Questionnaire
Name: __________________________________ Date: ___________
I.
Job/ Position title
Department
Grade
Position reporting to
Number of employees directly
supervised
II.
 Qualification : _________________________________(Required)
 Experience : _________________________________(Required)
 Training Required : _________________________________ (Week / Months)
III.
1. Purpose of the job
i) Why does this position exit?
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ii) What is it expected to accomplish?
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2. _________________________________________________________________
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2. Essential job functions:
a)
i) Daily duties & activities
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ii) Periodical/ monthly/ yearly activities
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iii) Key Responsibilities of job title
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b)
i) List most important activities to least important
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3. ______________________________________________________________
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ii) List time consuming responsibilities to least time consuming
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3. Secondary job function
i) Activities/ duties/ responsibilities performed occasionally or “as needed”
basis
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4. Supervisory/ management responsibility
i) In what way does the incumbent direct the worth of others?
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4. ______________________________________________________________
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ii) Do the job title has the authority to
• Hire/ discipline/ terminate yes/ no
• Assign and check work yes/ no
• Plan/ appraise job results yes/ no
• Recommend pay increase yes/ no
• Train (training & development yes/ no
• Other (explain)
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5. Job requirements
(Education, training, certification, credentials)
• Necessary (Explain)
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• Preferred (Explain)
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5. ______________________________________________________________
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6. Knowledge/ skill
What does the incumbent need to know to perform the job at the entry level?
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7. Personality
What are the traits that will make incumbent succeed in the job?
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8. Interaction with other departments/ external agencies.
• Department/ Agency / Other External (specify)
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6. _________________________________________________________________
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• Purpose
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• Frequency (Daily / weekly/ Monthly / Yearly)
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9. Job Momentous
i) If you are absent on a particular day, can this job be handled by anybody
else?
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7. ii) Is your Decision / Mistakes Reversible?
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Thank you for completing the Job Description Questionnaire. If you have
additional job-related information you wish to provide, please enter them here:
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Name and Signature :
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