1. The Secret to Project
Management for the
Creative Studio
Daniel Schutzmith

2. WHO AM I?

3. www.graphicdefine.org

4. www.choppingblock.com

6. School of
VISUAL ARTS

8. What is Project
Management?

9. Project Management Defined
Project Management
is the discipline of organizing
and managing resources so
they deliver all the work
required to complete a project
within a defined scope, time,
and cost constraints

10. Project Management Defined
Scope

11. Project Management Defined
Time

12. Project Management Defined
Cost

13. Project Management Defined
Scope

14. Project Management Defined
Time

15. Project Management Defined
Cost

16. Project Management Defined
WORKSHEET:
Quality Triangle

18. Why Do We
Use Project
Management?

19. Why Project Management?
saves money

20. Why Project Management?
less stress

21. Why Project Management?
empowers
talent

22. Why Project Management?
confirms
work ethic

23. Why Project Management?
makes
repeat
clients

24. How Can
It Fail?

25. How Can It Fail?
incomplete
plan

26. How Can It Fail?
poor
organization

27. How Can It Fail?
lack of
defined roles

28. How Can It Fail?
dependency
on one person

29. How Can It Fail?
scope
creep

30. Project
Phases

31. Project Phases
4 D’s

32. Project Phases
1. Discovery

33. Project Phases
1. Discovery
2. Design

34. Project Phases
1. Discovery
2. Design
3. Develop

35. Project Phases
1. Discovery
2. Design
3. Develop
4. Deploy

36. Project Phases
Discovery
• Kick-off Meeting
• Project Planning
• Research
• Site Map
• Technical Specs

37. Project Phases
WORKSHEET:
Project
Scope

38. Project Phases
WORKSHEET:
Scheduling

39. Project Phases
Design
• Wireframes / IA
• Use cases
• Design Comps &
Revisions
• Interactive Design

40. Project Management Apps
Microsoft Project
Studiometry

41. Project Management Apps
WORKSHEET:
Project
Management
Software

42. Project Phases
Develop
• Programming
• Back-end & Front-end
• 3rd Party Integration
• Alpha & Beta Launch
• Testing

43. Project Phases
WORKSHEET:
Project Time
Sheet

44. Project Phases
Deploy
• Launch
• Wrap-up Meeting
• Style Guide / User
Manual

45. Managing
Talent

46. Managing Talent
Assign Tasks /
Objectives

47. Managing Talent
Check in
Regularly

48. Managing Talent
Let People
Screw Up

49. Managing Talent
Preach Time
Management

50. Managing Talent
Weekly Status
Meetings

51. Managing
The Client

52. Managing the Client
Assign Tasks /
Objectives

53. Managing the Client
Keep Consistent
Communication

54. Managing the Client
One Channel of
Communication

55. Managing the Client
Be Honest

56. Managing the Client Imp
Sup
er
ort
ant
!
Under
Promise

57. Managing the Client Lik
e fo
Rea r
lz!
Over
Deliver

58. Staying
Organized

59. Staying Organized
Organize All
Papers
and Files

60. Staying Organized
Use Paper
Folders

61. Staying Organized

62. Staying Organized
Standardize
File Structure

63. Staying Organized

64. Staying Organized
WORKSHEET:
Ways to
Standardize

65. Staying Organized
Organize
Tasks

66. Staying Organized
BO
WORKSHEET:
NU
S
Personal
Organizing
Systems

67. Staying Organized
Retaining
Ideas

68. Staying Organized
WORKSHEET:
Idea Tools

69. When Shit
Hits the Fan

70. When Shit Goes Wrong
Stay Focused

71. When Shit Goes Wrong
Remain Calm

72. When Shit Goes Wrong
Don’t Act
Too Quickly

73. When Shit Goes Wrong
Rely on
Your Staff

74. When Shit Goes Wrong
Don’t Play the
Blame Game

75. When Shit Goes Wrong
Something Will
Have to be
Sacrificed

76. When Shit Goes Wrong
Make a
Calculated
Decision

77. Change
Order

78. Change Order
Make It
Official

79. Change Order
Get it in
Writing

80. Change Order
Should Contain:
• specific change to be made

81. Change Order
Should Contain:
• specific change to be made
• cost to make the change

82. Change Order
Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
the change

83. Change Order
Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
the change
• signatures of approval (client
and you)

84. Change Order
Should Contain:
• specific change to be made
• cost to make the change
• additional time needed for
the change
• signatures of approval (client
and you)
• date

85. Projects can
be as easy as
you want to
make them!

86. Presentation Slides
& Worksheets:
http://ff07.graphicdefine.org