This presentation is from our Sales and Marketing seminar conducted in April 2011, where we covered essential topics on Sales and Marketing management including Lead Nurturing, Automating lead Generation, Social Media Marketing and Aligning Sales with Marketing function. The seminar was well received by the audience as they found it informative and interesting. Uploading the presentation on slideshare to reach out and share our knowledge with a wider audience.
2. Agenda Facts About Lead Generation And Management The Role Of Social Media In Lead Generation How Does Lead Nurturing Works? The Essential Of Sales And Marketing Alignment How To Close More Deals? Marketing And Sales Measurement - Deep Dive Into KPIs Government Grants - Singapore
8. CSO Insights 2011 Sales Performance Optimization Study 16th Annual Sales Effectiveness Research Project 3,000 Companies Participated Worldwide 100+ Sales Effectiveness Metrics Tracked Best Practices Benchmarking on How Organizations are Leveraging People, Process, Technology and Knowledge to Address Challenges
16. What is Social Media? “A group of Internet-based applications that build on the ideological and technological foundations of Web 2.0, which allows the creation and exchange of user-generated content.“ - Andreas Kaplan and Michael Haenlein
18. Adweek Survey on Impact of Social Media on Consumer behaviour Nearly half of the 1,200 respondents felt that online communication was easier than face-to-face connections 25.6 percent said they made no distinction between online and offline interaction.
19. Global Web Index Annual Report 2011consumer behaviour 50% of internet users worldwide reported an increase in their trust of contacts on social networks This same group reported a 21% increase in trust on blog sites
48. Definition of Lead is defined as any entity who has an interest to buy from you regardless of period Teng Chuan Hiang Managing Partner
49. What is Lead Nurturing Is the process of building relationships with qualified prospects to increase the level of interest to buy from you when they are ready to buy. Teng Chuan Hiang Managing Partner
52. Lost Revenue Without Lead Nurturing Marketing Funnel 100% Leads Generated 25% are ready to buy 50% are qualified but NOT ready to buy 70% will eventually buy Lost Revenue 25% are disqualified
53. Lead Nurturing Processes Cross-sell Up-sell Lead Nurturing (New) Higher Revenue New Customers New Prospects
54. Essentials of Lead Nurturing Marketing and Sales Processes Design Define a Qualified Lead Human Intervention Develop Personas Content Selection Navigation Behaviour Lead Scoring – Behaviour Score Lead Scoring – Profile Score
66. Return on Investment Justification “ A 10% improvement in lead quality can result in a 40% improvement in sales productivity. ” Stu Schmidt, Vice President Global Sales and Services UnisfairIntercall Company
88. Focus on Sales and Marketing Measurements Lead Conversion Rate Lead Source Effectiveness Account Performance Closing Rate Average Deal Size Forecast Accuracy Average Sales Duration
92. Sales and Marketing Measurements Lead Conversion Rate Cost Per Lead Lead Source Effectiveness Account Performance Closing Rate Average Deal Size Forecast Accuracy Average Sales Duration
94. Forecast Accuracy Accurate Forecasting Ease Sales Management There must be an impetus to address this challenge Source: CSO Insight, 2011 Sales Performance Optimization
MC to introduce Derek LimOpening speech by Salesforce.com – Derek Lim
Good morning ladies and gentleman, Thank you for taking the time to attend this seminar. Let me introduce myself, my name is Chuan and I’m the Managing Partner for InterAktiv. We are pleased to bring this seminar to you in collaboration with Singapore Chinese Chamber of Commerce and Industry and Salesforce.com.We are here today to share our experience and knowledge in the area of sales and marketing, more precisely lead and sales performance management. We hope you can take away useful and effective information to help improve your company’s performance.I have here today my colleague Baskar who is the business consultant and Mr. Jereme Wong who is the co-founder and COO of clickTRUE, a company specialises in lead conversion from web site as our joint presenting partner.You’ve heard the opening address from Derek of Salesforce.com and now we will go through the agenda
So we ask the question why are we here today?Let’s go over some of the feedback given to us by some of the participating audience
Well you are definitely in the right seminarYes we will address that as wellSales and marketing alignment is one of the critical task for most companies if they want to achieve their targets
Hopefully we can achieve thatWe hope to provide as much useful information in this area as possible
The idea in web marketing to give something the user wants in exchange for their informationBut use the information they give you with discretion and get their permission
With reference to the above chart almost 86% if your peers achieve their 2010 targets, hopefully you are one of the 86%2010 was a major turnaround from 2009 and rightfully so since the beginning of 2009 was a crisis yearThere was also an increased of 8% in sales people achieving targets in 2010 compared to 2009What contributed to this turnaroundOn the positive side they areUnderstanding the buyer cycle is improvingCross-selling and up-selling and introduction of new products are improvingCore CRM adoption is increasingSales management adopting sales process is improvingOn the negative side Marketing and sales and still not alignedWin rates are still low
So let’s take a look at this year’s prospect and what your peers feels about achieving this year’s targetsAsk the audience how many increased their revenue targetsAsk the audience how many decreased their revenue targets92% of companies surveyed increased their targetsMore than 55% increase their target by more than 10% from 2010 target revenue, the key questions are:How are we going to achieve this increased target?Do we have a game plan for the sales people to achieve it?Do we need to change the way we do market and sell?
Here we see some optimism in achieving the targets but it requires additional effort This effort is in generating more leads, if there is no new leads there are no new customersBut we have to be careful when we generate more leadsIf we just generate more leads without focusing on the quality aspects it could cost the sales team dearlyIf sales are the people generating leads this could be a catch 22 situation since they can be generating leads and selling at the same time.
This slides gives us a glimpse of why sales will be challenged in achieving their targetsOnly 3 in 10 leads are generated by marketing todayAs mentioned earlier, if sales is spending time generating leads then they are not selling and vice versa.Traditionally most sales people are taught to cold call and generate their own leads and marketing are more focused on branding,communications and pricingMarketing needs to take on a larger role in lead generation to free up selling resourcesMarketing can generate leads at lower costsMarketing automation such as lead nurturing and lead scoring can increase effectiveness of lead qualification and reduce selling costs
It is quite obvious with the increase targets enhancing lead generation program is the top priority for salesMore companies starts to understand the need for sales and marketing to work closely together, this is a topic which we will cover in greater details laterThird on the list is to revise their sales process and for those who does not have one it is time to design and implement one. This is also a topic which we will cover later.
If customer acquisition is the top priority then lead generation for new prospect has to match this ambitionAs mentioned earlier not just more leads but more better quality leadsThis means you need a dedicated marketing function to work on lead generation programsIf you don’t have a dedicated marketing function its time to consider oneWhen you need to acquire more leads online brand awareness in the online world becomes more importantFrom our experience cross-selling and up-selling will play an important role in achieving the revenue targetsIf you don’t have a dedicated marketing function its time to consider one
The term Web 2.0 is associated with web applications that facilitate participatory information sharing,interoperability, user-centered design, and collaboration on the World Wide Web
The more visible you are on the social media platforms the more brand awareness you create
Social media allows user to distribute the content easily and help to build links back to your web siteWhen you distribute your content it is easy for people to find you and learn about your products and services
Internet is a great place to share knowledge and allow others to appreciate your expertisePeople who appreciates your knowledge will tell their peers about you and hence a virus effect
Mainly B2B surveyGenerating high quality leads is the number 1 challenge for marketing to achieve the increased revenue targetsIn order to generate high quality leads marketing has to play a more involved role in lead qualification and the importance of lead nurturingMarketing unlike sales do not use one-on-one method, it addresses selling requirements in a mess method hence its ability to handle more leads at any point in time
A lead is an asset with declining value over timeIf a lead is not converted or processed into a customer this value will evaporate eventually
The key word are process, relationships and ready to buy
Without lead nurturing lots of marketing dollars are wasted since only 25% of the leads generated are sent to sales.Higher cost per converted leadLead nurturing is the solution to lower the costs per qualified leads and continue to nurture the 50% of the leads that are not yet ready to buy
The first thing in implementing lead nurturing is the design and marketing and sales processesEvery involved must have a clear view of how a lead will go through the marketing funnel then through the sales funnel
Typically we can narrow down the characteristics but each business has to go through this process with marketing to define the characteristics
Typically we can narrow down the characteristics but each business has to go through this process with marketing to define the characteristics
The purpose of lead scoring is to rank the leads based on its characteristics in relation to an ideal customerPriority must go to processing leads with the highest scoreIt is also an exercise where marketing must be aligned with sales to defined the scoring method to determine what is a hot lead and what is a cold leadYou have a definitive way of determining useful content that aid in the buying cycle
Only 21% of the respondents are turning more than 75% of the leads to salesThis allows sales to focus only on the good quality leads which helps to increase their selling timeIf you refer back to the marketing funnel chart you will see that almost all the leads generated by marketing are turn over to sales which means almost every lead
In this exercise we would like to do a simple calculation of how much marketing or lead generation effort can go to wasted if an organisation doesn’t have lead nurturing to process the non sales ready leadsAssumption: 5% conversion rate from calls to leadYou need 2000 calls10 calls per hour20 working hours per month2,000 calls needs 200 hours$3,000 per month salaryCost per lead for cold calling seems lower but it also take more time to generate the leads
Assumption: 5% conversion rate from calls to leadYou need 2000 calls10 calls per hour2,000 calls needs 200 hours
Sales people can spend more time on selling instead of having to do lead nurturing or lead generationWin rate will also increase since lead are better qualified when it reached salesSales can also review what the prospect have read thus far and provide high value-adding engagement by sharing something they don’t know
With lead nurturing sales is able to get out of the catch 22 situation and able to achieve a more consistent and sustainable performance
Hope everyone had a good break and my apologies for not being able to provide better food and service.Let’s start the next topic about sales and marketing alignment, this is a problem which has existed for the longest of time in most organisationsHow many people know who are these two players? Any Barcelona fans in the room?Any Liverpool fans in the room?Hopefully most of the people in this room understand a bit about soccer and for those who understand managing soccer team and business has much similaritiesAnalogous to soccer sales and marketing alignment is like midfielders playing with strikers to score goals. If they are not in sync with the tactics laid out by the manager you are almost certain they won’t score goals
So we ask the question why sale and marketing are not alignedAsk the audience how many perform the sales function and how many perform the marketing function - pauseAsk how many perform both function - pauseIf you have separate departments or functions for sales and marketing you probably can associate with the above commentsThe statement above is almost like the midfielders complaining to the strikers for squandering the chances they have provided and strikers complaining midfielders are not providing enough good passes and in most cases when such a thin happens you are almost certain the team will lose the game.
Like in soccer both midfielders and strikers share a common goal which is to score goalsTherefore in sales and marketing alignment they must too share a common goal – win more dealsIt may sound simple but by changing the compensation plan of marketing it is almost a silver bullet to align marketing with salesAsk yourself this question what if I measure marketing on closed deals and not based on the number of leads generated.Measure sales and marketing on the same common set of goalsHaving said that we have to note that there are marketing activities that aren’t directly revenue generation such as PR and brandingHowever with the advent of online and inbound marketing almost everything in marketing can be measured
The first thing you should do in the alignment process is to start regular communicationsInitiatives regular meetings to review the sales and marketing processesTopics such as define qualified leads and sharing sales intelligence with both teams are good topics for the discussionsIf marketing can make an effort to understand the sales cycle process and where the funnel leakages are and helping to pluck these leakages will help sales greatlySales to share sales intelligence who are they ideal customers and what are the most common objection they face. Why are they losing dealsSales and marketing alignment can also start when you launch a lead nurturing program as this will require both parties to come together to work on lead scoring and other aspect of designing the marketing and sales processes.Eventually coming up with a game plan together with management support will almost yield positive results
As mentioned earlier when you launch a lead nurturing program one of the things you have to do is define your best leadsWhen you do that sales will share with marketing the BANT thing.Budget – What is your sweet spot for budget? What is the ideal turnover of your target market? Or what is the minimum revenue of a customer before they can become a qualified leadAuthority – What is the profile of the decision makers? Who are the decision makers? Where do you find them?Needs – What are the requirements they have? What are the kind of solution they are looking for?Time Frame – What is the decision time frame for the solution they are looking for?
Understanding what goes on in the marketing funnel and how it gets to the sales funnel gives sales people insight into what the customer knows and what he is looking for.On the other hand understanding why sales are losing deals give marketing ideas on how to pluck the leakage in the sales funnelExample if price is one of the main reason for sales to lose deals marketing can either do a better job to qualify the lead in terms of budget or convince the lead the value of their solution early in the marketing funnel
In this slide we would like to demonstrate the value of sales and marketing being aligned and using a single version of the truth to report on performanceThis is a list of leads generated without rating or scoring
From this report sales knows the lead score which they have designed with marketing and how they are scoredThey can see the lead source and if you measure the lead source effectiveness sales know if this is a good or bad lead source
One of the major challenges in improving sales performance is to align the marketing and sales effortThough the difference in making quota by the sales rep is not significantly different but leads generated by marketing still has some impact. We suspect that the reason for this is because targets are increasing and One thing to note is the conversion to initial meeting is higher with leads generated by marketing
Companies with aligned sales and marketing are out-performing those that are not.Sales are closing 38% more deals than companies that are notCompanies are losing fewer customers to competitors, this is a sign of protecting your business from competitorsAll these sum up to a competitive advantage which most companies can rely on to stay competitive and aggressive on the sales front.
This is where we think SMEs has a great advantage when competing with the big boysSMEs typically are more nimble and their ability to change is betterSales and marketing heads most likely resides in the same person for most SMEs if not it is the boss as shown in the slideHaving said that such change has to be well managed and directed with clear objectives setIt has to be a structured approach to align the functionsFocus on communication and collaborationFocus on process design and get every sales person onboard
Ask the audience why do they think is the reason for fluctuation in sales performanceThere are probably thousands of reasons for sales performance inconsistency from economic conditions to customers changing their buying habits to sales people turnover rateThere are factors which is out of our control but there are also factors which is within our control and one of them is how we sellWe need to adopt a more focus approach to selling, now that we have marketing generating leads for us and being able to spend more time on sellingThe question is not closed more deals but to close more deals consistentlyHow do we develop sales and marketing process that helps to close more deals consistently
We have to shift the lead generation responsibility from sales to marketing and allow marketing to generate more quality leadsOnce we have that sales can start focusing on selling and picking out the good leads, this will increase the selling time for ht sales teamWe have to drive sales performance in a more systematic manner and that would require the implementation of sales cycle processWe will share with you some facts about implementing sales cycle process and how it can impact sales performance later.To increase selling time further we have to look at the use of technology and in this case Sales Force Automation technology. Such technology can help us reduce the workload and we will demonstrate this technology to you so you can have a good appreciation of how we achieve it.Last but not least measurement. If you don’t measure you can’t improve. Very few of the critical sales productivity metrics are used today in organisations including same listed companies as we have found out. We will share more about KPIs in the next topic
Work closely with marketing to define qualified leads so they can help to improve the quality of leads generated.Don’t go after every lead but pick up the good quality leads and be laser focusProvide regular feedbacks to marketing on the quality of leads
Earlier we have spoken about developing marketing processes but to close more deals we also have to look at developing sales processes58% of respondents say sales process improve sales performance modestly28% of respondents say sales process improve sales performance significantlyA combined total of 86% of respondents say sales process improve sales performance
This is where you can learn from the good sales people especially the owners of the company who basically started the company by selling themselvesThey are the people who knows how to sell and win deals and by institutionalize the knowledge into a process others can start to follow and learn from it.Once you have a process you can start measuring the process and perform sales coaching activities.Another advantage of having a sales process is the ability to read pipeline reports in a consistent manner. Deals in different stages of the process give managers visibility into what should be done to move the deal forwardSale process also gives visibility on stuck deals, when a deal is stuck in a particular stage for too long, managers can start to deal with them and decide if it should still remain in the sales funnel and be taken back out into the marketing funnelIt also provides a perspective on timeline to close the dealsAt the heart of any sales cycle are sales activitiesIf sales people document their activities, you will have better insight into where they are spending their time and if the time are well spent.However this is a big challenge as most sales people see this as a form of monitoring their movements and they may not accept itHaving said that with some careful thought and policy changes this can be done.During the opportunity management demo we will illustrate this in clearer detail
Web based sales collaboration using online chat and web based technologyIntegration with social media to generate more leads and lead nurturing to automate the lead qualification processSales analytics gives insight into pipeline and forecast with online real-time analysis that can help sales coaching significantlyKnowledge base to share marketing collaterals and sales kitsThe use of online tools such as LinkedIn, Facebook, and other social networking technology to support the selling effort
Garbage in garbage out, if the lead quality is poor you can almost bet the sales performance will be lowMarketing infrastructure is an asset to the company and helps the current sales team to improve performance by producing good quality leadsIts almost like playing soccer, good pass leads to easy scoring opportunities, bad passed needs sales to work harder to close the deal
May I ask how many people in this room can see the application of the system to their sales team?And do you think this will improve your sales team’s performance?For those who have yet to see the value of the system may in this section of the presentation we can shed more lightIn order to drive performance we must first measure – change slide
If you don’t measure you can’t improveTypically these are the most commonly used sales and marketing performance metricsHow many of you used any of these metrics to measure sales and marketing performance?The blue KPIs are marketing KPIsThe light green are sales related KPIsAnd the dark green are critical KPIsLead conversion is taking the total converted leads divided by total leads in the marketing funnelCost per lead is taking the total cost of a campaign divided by total number of leads generated for that campaignLead Source Effectiveness is measured with difference formulas – such as based on conversion rate, cost per lead and so onAccount performance is something which we will show you later, it is better understood from the demoAverage deal size is taking the total amount of won deals divided by total number of deals wonClosing rate is taking the total number of deals won divided by total deals won and lostForecast accuracy is taking the total actual amount of deals won divided by total amount forecasted
When you start analsying cost per lead you start to understand how much money are being wasted when leads are not followed up.Or how much money when marketing activities are not generating good quality leads as the cost of each lead is the same when divided by the campaign costsThen when you compared cost per lead with lead source you will start to see that difference sources has different costs per lead and finally when you combine cost per lead with lead source and conversion rate at the different source you start to understand where you should invest your marketing dollars and activities
We believe this is one of the most critical measurement of salesHow many of the people in this room today measure forecast accuracy?For those who have not we think it is time to look at this metricsWhy, because it tells you many thingsFirst and foremost it tells you your chances of meeting your targets month on monthExample, Sales Forecast accuracy is below your odds or going to the casino and bet on big or small, you might want to decide tossing a coin to decide on your forecast, you might not be too far off
As you can see here there are critical implications in knowing the forecast accuracyBy knowing the forecast accuracy you know the likelihood of a sales person bringing in the deals to meet the targets.In fact by knowing the forecast accuracy sales management becomes much easier as you are able tell the sales person if he is going to meet his target based on his forecast.On top of that sales manager are able to provide specific coaching advice to improve their performance
Win rate or also know as closing rate is a good metrics to measure sales productivityInterestingly this trend is decreasing and is of much concernedThis means they are working harder not smarterThis is a concern as it also means the cost of selling is likely going up
The ability to cross-sell and up-sell has an impact on average deal sizeIncreasing average deal size increases sales productivityCRM 2.0 with lead nurturing has significant impact on the ability to cross-sell and up-sell as you can see from the earlier demo
Typically selling to existing accounts has shorter sell cycle compared to new accountsIt is effective to measure and differentiate compensation plans when selling to new accounts and to existing accounts
Typically it should take fewer calls to close a deal for existing accounts compared to new accountsNumber of calls is related to number of stakeholders in the dealPoint to note is that more stakeholders are involved in the purchasing decision process so this number will go up and measuring this number allows you to understand the sales cycle better
Most of us understand the 80/20 rule but knowing this is only part of it, more importantly how are we managing our 20% of the most important customersFirstly we need to set account targets. meaning if last year this account gave us $X revenue how much will they give us this yearThis is when you have to perform account planning tasks, sitting down with the account and deciding if they are going to give you the same amount of revenue this year or moreOn the flip side, are they going to cut their budget dramatically or worse still they have decided to move their operations to China and you will lose this big account for good.How and where are you going to find the additional revenue to make the short fallCite an example on one of our customers who had to go through this experience