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Levels of Formality in Writing

A PUSH Writing Module
Created by Dr. Thomas Cassidy
In association with Dr. Angela Shaw-Thornburg
And the PUSH Writing faculty and staff.
tcassidy@scsu.edu
@DrTCassidy
The goal of this module
Is to help you understand and master the
differences between different levels of formal or
informal diction that are appropriate and
inappropriate for different circumstances.
Who is your audience?
         What is your purpose?
• Most people don’t speak to their classmates
  the way they speak to their grandparents;
Who is your audience?
         What is your purpose?
• Most people don’t speak to their classmates
  the way they speak to their grandparents;
• they don’t speak to our grandparents the way
  they write for their teachers;
Who is your audience?
         What is your purpose?
• Most people don’t speak to their classmates
  the way they speak to their grandparents;
• they don’t speak to our grandparents the way
  they write for their teachers;
• and they may not write for their teachers the
  way they would write a letter applying for a
  scholarship.
The difference in the way you use language in
each of those scenarios is part of what is meant
by levels of formality.
Think and Respond.
• How might you ask the question, “How are
  you today?” in the following situations:
   – Speaking to a possible employer?
   – Writing on a friend’s Facebook page?
Think and Respond.
• How might you ask the question, “How are
  you today?” in the following situations:




   – When a classmate calls you on a cellphone
     seven minutes before class?
   – Talking to a relative you haven’t seen since
     your HS Graduation?
Levels of Formality
•For the most part, levels of formality can be
understood through different levels:
    –   colloquial,
    –   informal,
    –   semi-formal, and
    –   formal.


•Language that would be completely acceptable in
one context can be inappropriate in another.
Is it appropriate?
• It is important to understand
 
     your audience and
 
    your goals,

 and to use language consistent with each.
Colloquial Language

 Colloquial language is the language of everyday
   speech. It changes rapidly, and most people
  master several forms of colloquial language for
               different situations.
     Text messaging, personal emails, and the
language of social networking sites all use various
       written forms of colloquial writing.
Colloquial Language




And as you already know...
...colloquial language...
• ...is SELDOM appropriate for
    – Academic
    – Business, or
    – Legal writing.
...colloquial language...
• ...is SELDOM appropriate for
    – Academic
    – Business, or
    – Legal writing.
• If you are quoting someone directly, it can be
  appropriate, but be thoughtful not to disrupt
  your overall tone.
Tweeting and Texting...
• ...have created new and interesting forms of
  written colloquial language. Consider the
  following tweet:
Tweeting and Texting...



#YouGetMajorPointsIf U dont tweet how gr8 u are..stay
  humble, never 4get ur roots, the people who helped u,
  stay loyal and never lie!
Tweeting and Texting...
• ...have created new and interesting forms of
  written colloquial language. Consider the
  following tweet:

#YouGetMajorPointsIf U dont tweet how gr8 u are..stay
  humble, never 4get ur roots, the people who helped u,
  stay loyal and never lie!


• Ten years ago, this would have been
  gibberish!
Think and Respond
• Using texting/tweeting shorthand, compose
    tweets explaining why college students
                    should:

             #RegisterToVote.

                 #Recycle.
Think and Respond
• Using texting/tweeting shorthand, compose
    tweets explaining why college students
                    should:

                #RegisterToVote.

                    #Recycle.
 (If you have a twitter account, go ahead and tweet
                         these!)
Informal Language
• Informal language tries to capture some of the
  flow of everyday speech.
• It broadly adheres to the rules of standard
  written English, but imprecise word choice
  and contractions are acceptable, so long as
  the meaning is clear
• It generally uses complete sentences, but
  some use of sentence fragments is common.
  For emphasis.
Informal Language (continued)
• Informal writing is meant for a broad
  audience; the purpose is usually to express a
  personal idea; most online blogging and
  personal essays use informal writing.
• Contractions are acceptable.
• Some use of the first and second person (“I,”
  “you”) is acceptable.
Semi-Formal Language
• Semi-formal language is the writing of
  magazines like The Smithsonian or websites
  like The Daily Beast that are aimed at a
  general but thoughtful audience.
• Complete sentences are used.
Semi-Formal Language
• Semi-formal language is the writing of
  magazines like The Smithsonian or websites
  like The Daily Beast that are aimed at a
  general but thoughtful audience.
• Complete sentences are used.
• Contractions are written out (“can not” “did
  not,” etc.”
• Limited use of first and second person for
  specific rhetorical effect is common.
Formal Language
• Formal language is used in business,
  academic, and government writing.
• It is written for an audience who already
  knows something about the topic.
• It makes careful use of a specialized
  vocabulary. (This can make formal writing
  challenging to write and to read.)
Formal Language
• Formal language is used in business,
  academic, and government writing.
• It is written for an audience who already
  knows something about the topic.
• It makes careful use of a specialized
  vocabulary. (This can make formal writing
  challenging to write and to read.)
• Contractions are written out.
• First person writing is avoided.
Let Us Review!
For the following scenarios, indicate
    which level of diction –colloquial,
   informal, semi-formal, or formal–you
   would be likely to use.

Click ahead after you have made your
selection to get feedback.
You text a friend to say you’ll be
    hanging out at the mall this
             afternoon.
Colloquial


Informal


Semi-formal


Formal
You text a friend to say you’ll be
    hanging out at the mall this
             afternoon.
Colloquial
     [right]
Informal
     [probably not; text messages tend to be very colloquial]
Semi-formal
     [probably not; “hanging out” is too informal]
Formal
     [“hanging out” is not formal language]
You apply for a job at a large bank
  where your uncle is a director of
            personnel.
Colloquial


Informal


Semi-formal



Formal
You apply for a job at a large bank
  where your uncle is a director of
            personnel.
Colloquial
       [absolutely not!]
Informal
       [To apply for a job at a bank? Poor idea!]
Semi-formal
       [Do not be fooled by the fact that it is your uncle who might be
hiring you, or that you’ll have to write about yourself in the first person;
this would be too informal]
Formal
       [Correct. You want to be formal and precise in your application.]
You write a personal essay about your decision
 to start smoking when you were thirteen and
        to stop when you were sixteen.
Colloquial


Informal


Semi-formal


Formal
You write a personal essay about your decision
 to start smoking when you were thirteen and
        to stop when you were sixteen.
Colloquial
      [While an essay like this might have colloquial elements, it would
be best to confine them to quotations.]
Informal
      [Informal would work; however, for a classroom assignment, too
much informality might not be a good idea.]
Semi-formal
      [Semi-formal might work, but in a personal essay, even a semi-
formal tone can sound wooden.]
Formal
      [In a personal essay, a formal tone usually sounds wooden or
detached.]
For the following 6 slides, Identify the
levels of formality as informal, semi-
formal, or formal

Click ahead after you have made your
selection to get feedback.
She was sort of mad because she
    couldn't find her car keys and
  didn't have a whole lot of time to
           get to her class.
Informal


Semi-formal


Formal
She was sort of mad because she
    couldn't find her car keys and
  didn't have a whole lot of time to
           get to her class.
Informal
      [Correct]
Semi-formal
      [Incorrect; notice the contractions, and the vague terms--”sort of,
“whole lot”.]
Formal
      [Incorrect.]
She was upset because she could
   not find her car keys and did not
  have the time to look before class.

Informal


Semi-formal


Formal
She was upset because she could
   not find her car keys and did not
  have the time to look before class.

Informal
     [Incorrect]
Semi-formal
     [Correct.]
Formal
     [Incorrect.]
Unable to locate her car keys and lacking
sufficient time to both search for them and
  to travel to class, she became agitated.

Informal


Semi-formal


Formal
Unable to locate her car keys and lacking
sufficient time to both search for them and
  to travel to class, she became agitated.

Informal
       [Try again]
Semi-formal
       [Try again.]
Formal
       [Correct; while not all formal writing is like this, the attempt to be
precise about details an informal sentence would leave to the reader is
characteristic of formal writing.]
Private sexual morality between
 consenting adults is not an issue for legal
intervention, except for rare instances that
  entail issues of public health, such as an
   epidemic that needs to be contained.
Informal


Semi-formal


Formal
Private sexual morality between
 consenting adults is not an issue for legal
intervention, except for rare instances that
  entail issues of public health, such as an
   epidemic that needs to be contained.
Informal
      [Incorrect, but you knew that didn't you?]
Semi-formal
      [Incorrect; there is nothing “semi” about this formality.]
Formal
      [ Correct.]
The causes of the civil war depend
   in large part upon the point of
        view of who is talking.

Informal


Semi-formal


Formal
The causes of the civil war depend
   in large part upon the point of
        view of who is talking.

Informal
     [Try again]
Semi-formal
     [Correct.]
Formal
     [Incorrect.]
If you buy that garbage about how
    teens don't know the difference
 between a text message and a history
     paper, you should read more.
Informal


Semi-formal


Formal
If you buy that garbage about how
    teens don't know the difference
 between a text message and a history
     paper, you should read more.
Informal
      [Correct]
Semi-formal
      [Incorrect; notice the contractions, the use of “you,” and the
phrase “buy that garbage about.”]
Formal
      [Incorrect.]
The following sentence was intended to
be written in a formal level of discourse.
If the underlined passage seems
consistent with this, hit C. If not, indicate
the passage which would best complete
this sentence.

Click ahead after your selection to get
feedback.
The continued increase in the
   atmospheric concentration of carbon
 dioxide due to manmade carbon dioxide
     emissions is predicted to lead to
significant changes in climate, and there's
nothing to do about it but stop polluting.
 A. which can be alleviated through a long term effort of emission
reduction.


B. and the best approach to solving this problem would be to burn
less stuff.


C. No change.
The continued increase in the
   atmospheric concentration of carbon
 dioxide due to manmade carbon dioxide
     emissions is predicted to lead to
significant changes in climate, and there's
nothing to do about it but stop polluting.
 A. which can be alleviated through a long term effort of emission
reduction.
      [Correct]
B. and the best approach to solving this problem would be to burn
less stuff.
      [Too informal!]
C. No change.
      [Try again]
The following sentence was intended to
be written in a semi-formal level of
discourse. If the underlined passage
seems consistent with this, hit C. If not,
indicate the passage which would best
complete this sentence.

Click ahead after your selection to get
feedback.
The guest lecturer offered the class a
    lengthy explanation for the recent
 changes in the stock market, but it was
     sort of clear from the questions
afterwards that most of us just didn't get
                     it.
 A. but it was evident from the interlocution which followed that
comprehension had not been transmitted.


B. but it was clear from the questions afterwards that most of the
class did not understand.


C. No change.
The guest lecturer offered the class a
    lengthy explanation for the recent
 changes in the stock market, but it was
     sort of clear from the questions
afterwards that most of us just didn't get
                     it.
 A. but it was evident from the interlocution which followed that
comprehension had not been transmitted.
      [Incorrect]
B. but it was clear from the questions afterwards that most of the
class did not understand.
      [Correct!]
C. No change.
      [Try again]
The following sentence was intended to
be written in a formal level of discourse.
If the underlined passage seems
consistent with this, hit C. If not, indicate
the passage which would best complete
this sentence.

Click ahead after you have made your
selection to get feedback.
To eliminate sexual harassment in the
work place, companies should develop
defined guidelines that help employees
       recognize actions to avoid.

A. help you try to figure out what to do and not do .


B. tell people like me what it is okay to do.


C. No change.
To eliminate sexual harassment in the
 work place, companies should develop
 defined guidelines that help employees
        recognize actions to avoid.

A. help you try to figure out what to do and not do .
      [Incorrect]
B. tell people like me what it is okay to do.
      [Incorrect]
C. No change.
      [Correct!] :-)
Look Back at Your Tweets…

…about registering to vote and recycling.
Imagine that you are writing essays for the
student newspaper supporting those ideas.
     What level of formality would such essays
use?
     Go ahead and rewrite each of those tweets
in the level of formality you think is appropriate.
Open Discussion
College instructors often exchange tales of
receiving emails from students like the
following:
Open Discussion


Dr. C.: This is malik. About my grade. I can't be
   getting no c's, d's, or f's. Hope this is cool. M.
Open Discussion


Dr. C.: This is malik. About my grade. I can't be getting
no c's, d's, or f's. Hope this is cool. M.
What level of formality is this hypothetical
student using? Is it appropriate? Why or why
not?
In Closing…

As you can see, level of formality is not so much
a question of right or wrong, but appropriate
and inappropriate. Even within the four major
categories (colloquial, informal, semi-formal,
formal), there is much room differentiation. In
most college writing situations, you will be
working in the semi-formal to formal range,
depending upon the assignment, the task, and
the instructor.
Don’t Forget!

Go to http://bit.ly/QyUNqE to evaluate this
module.

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Levels of formality in writing3

  • 1. Levels of Formality in Writing A PUSH Writing Module Created by Dr. Thomas Cassidy In association with Dr. Angela Shaw-Thornburg And the PUSH Writing faculty and staff. tcassidy@scsu.edu @DrTCassidy
  • 2. The goal of this module Is to help you understand and master the differences between different levels of formal or informal diction that are appropriate and inappropriate for different circumstances.
  • 3. Who is your audience? What is your purpose? • Most people don’t speak to their classmates the way they speak to their grandparents;
  • 4. Who is your audience? What is your purpose? • Most people don’t speak to their classmates the way they speak to their grandparents; • they don’t speak to our grandparents the way they write for their teachers;
  • 5. Who is your audience? What is your purpose? • Most people don’t speak to their classmates the way they speak to their grandparents; • they don’t speak to our grandparents the way they write for their teachers; • and they may not write for their teachers the way they would write a letter applying for a scholarship.
  • 6. The difference in the way you use language in each of those scenarios is part of what is meant by levels of formality.
  • 7. Think and Respond. • How might you ask the question, “How are you today?” in the following situations: – Speaking to a possible employer? – Writing on a friend’s Facebook page?
  • 8. Think and Respond. • How might you ask the question, “How are you today?” in the following situations: – When a classmate calls you on a cellphone seven minutes before class? – Talking to a relative you haven’t seen since your HS Graduation?
  • 9. Levels of Formality •For the most part, levels of formality can be understood through different levels: – colloquial, – informal, – semi-formal, and – formal. •Language that would be completely acceptable in one context can be inappropriate in another.
  • 10. Is it appropriate? • It is important to understand  your audience and  your goals, and to use language consistent with each.
  • 11. Colloquial Language Colloquial language is the language of everyday speech. It changes rapidly, and most people master several forms of colloquial language for different situations. Text messaging, personal emails, and the language of social networking sites all use various written forms of colloquial writing.
  • 12. Colloquial Language And as you already know...
  • 13. ...colloquial language... • ...is SELDOM appropriate for – Academic – Business, or – Legal writing.
  • 14. ...colloquial language... • ...is SELDOM appropriate for – Academic – Business, or – Legal writing. • If you are quoting someone directly, it can be appropriate, but be thoughtful not to disrupt your overall tone.
  • 15. Tweeting and Texting... • ...have created new and interesting forms of written colloquial language. Consider the following tweet:
  • 16. Tweeting and Texting... #YouGetMajorPointsIf U dont tweet how gr8 u are..stay humble, never 4get ur roots, the people who helped u, stay loyal and never lie!
  • 17. Tweeting and Texting... • ...have created new and interesting forms of written colloquial language. Consider the following tweet: #YouGetMajorPointsIf U dont tweet how gr8 u are..stay humble, never 4get ur roots, the people who helped u, stay loyal and never lie! • Ten years ago, this would have been gibberish!
  • 18. Think and Respond • Using texting/tweeting shorthand, compose tweets explaining why college students should: #RegisterToVote. #Recycle.
  • 19. Think and Respond • Using texting/tweeting shorthand, compose tweets explaining why college students should: #RegisterToVote. #Recycle. (If you have a twitter account, go ahead and tweet these!)
  • 20. Informal Language • Informal language tries to capture some of the flow of everyday speech. • It broadly adheres to the rules of standard written English, but imprecise word choice and contractions are acceptable, so long as the meaning is clear • It generally uses complete sentences, but some use of sentence fragments is common. For emphasis.
  • 21. Informal Language (continued) • Informal writing is meant for a broad audience; the purpose is usually to express a personal idea; most online blogging and personal essays use informal writing. • Contractions are acceptable. • Some use of the first and second person (“I,” “you”) is acceptable.
  • 22. Semi-Formal Language • Semi-formal language is the writing of magazines like The Smithsonian or websites like The Daily Beast that are aimed at a general but thoughtful audience. • Complete sentences are used.
  • 23. Semi-Formal Language • Semi-formal language is the writing of magazines like The Smithsonian or websites like The Daily Beast that are aimed at a general but thoughtful audience. • Complete sentences are used. • Contractions are written out (“can not” “did not,” etc.” • Limited use of first and second person for specific rhetorical effect is common.
  • 24. Formal Language • Formal language is used in business, academic, and government writing. • It is written for an audience who already knows something about the topic. • It makes careful use of a specialized vocabulary. (This can make formal writing challenging to write and to read.)
  • 25. Formal Language • Formal language is used in business, academic, and government writing. • It is written for an audience who already knows something about the topic. • It makes careful use of a specialized vocabulary. (This can make formal writing challenging to write and to read.) • Contractions are written out. • First person writing is avoided.
  • 27. For the following scenarios, indicate which level of diction –colloquial, informal, semi-formal, or formal–you would be likely to use. Click ahead after you have made your selection to get feedback.
  • 28. You text a friend to say you’ll be hanging out at the mall this afternoon. Colloquial Informal Semi-formal Formal
  • 29. You text a friend to say you’ll be hanging out at the mall this afternoon. Colloquial [right] Informal [probably not; text messages tend to be very colloquial] Semi-formal [probably not; “hanging out” is too informal] Formal [“hanging out” is not formal language]
  • 30. You apply for a job at a large bank where your uncle is a director of personnel. Colloquial Informal Semi-formal Formal
  • 31. You apply for a job at a large bank where your uncle is a director of personnel. Colloquial [absolutely not!] Informal [To apply for a job at a bank? Poor idea!] Semi-formal [Do not be fooled by the fact that it is your uncle who might be hiring you, or that you’ll have to write about yourself in the first person; this would be too informal] Formal [Correct. You want to be formal and precise in your application.]
  • 32. You write a personal essay about your decision to start smoking when you were thirteen and to stop when you were sixteen. Colloquial Informal Semi-formal Formal
  • 33. You write a personal essay about your decision to start smoking when you were thirteen and to stop when you were sixteen. Colloquial [While an essay like this might have colloquial elements, it would be best to confine them to quotations.] Informal [Informal would work; however, for a classroom assignment, too much informality might not be a good idea.] Semi-formal [Semi-formal might work, but in a personal essay, even a semi- formal tone can sound wooden.] Formal [In a personal essay, a formal tone usually sounds wooden or detached.]
  • 34. For the following 6 slides, Identify the levels of formality as informal, semi- formal, or formal Click ahead after you have made your selection to get feedback.
  • 35. She was sort of mad because she couldn't find her car keys and didn't have a whole lot of time to get to her class. Informal Semi-formal Formal
  • 36. She was sort of mad because she couldn't find her car keys and didn't have a whole lot of time to get to her class. Informal [Correct] Semi-formal [Incorrect; notice the contractions, and the vague terms--”sort of, “whole lot”.] Formal [Incorrect.]
  • 37. She was upset because she could not find her car keys and did not have the time to look before class. Informal Semi-formal Formal
  • 38. She was upset because she could not find her car keys and did not have the time to look before class. Informal [Incorrect] Semi-formal [Correct.] Formal [Incorrect.]
  • 39. Unable to locate her car keys and lacking sufficient time to both search for them and to travel to class, she became agitated. Informal Semi-formal Formal
  • 40. Unable to locate her car keys and lacking sufficient time to both search for them and to travel to class, she became agitated. Informal [Try again] Semi-formal [Try again.] Formal [Correct; while not all formal writing is like this, the attempt to be precise about details an informal sentence would leave to the reader is characteristic of formal writing.]
  • 41. Private sexual morality between consenting adults is not an issue for legal intervention, except for rare instances that entail issues of public health, such as an epidemic that needs to be contained. Informal Semi-formal Formal
  • 42. Private sexual morality between consenting adults is not an issue for legal intervention, except for rare instances that entail issues of public health, such as an epidemic that needs to be contained. Informal [Incorrect, but you knew that didn't you?] Semi-formal [Incorrect; there is nothing “semi” about this formality.] Formal [ Correct.]
  • 43. The causes of the civil war depend in large part upon the point of view of who is talking. Informal Semi-formal Formal
  • 44. The causes of the civil war depend in large part upon the point of view of who is talking. Informal [Try again] Semi-formal [Correct.] Formal [Incorrect.]
  • 45. If you buy that garbage about how teens don't know the difference between a text message and a history paper, you should read more. Informal Semi-formal Formal
  • 46. If you buy that garbage about how teens don't know the difference between a text message and a history paper, you should read more. Informal [Correct] Semi-formal [Incorrect; notice the contractions, the use of “you,” and the phrase “buy that garbage about.”] Formal [Incorrect.]
  • 47. The following sentence was intended to be written in a formal level of discourse. If the underlined passage seems consistent with this, hit C. If not, indicate the passage which would best complete this sentence. Click ahead after your selection to get feedback.
  • 48. The continued increase in the atmospheric concentration of carbon dioxide due to manmade carbon dioxide emissions is predicted to lead to significant changes in climate, and there's nothing to do about it but stop polluting. A. which can be alleviated through a long term effort of emission reduction. B. and the best approach to solving this problem would be to burn less stuff. C. No change.
  • 49. The continued increase in the atmospheric concentration of carbon dioxide due to manmade carbon dioxide emissions is predicted to lead to significant changes in climate, and there's nothing to do about it but stop polluting. A. which can be alleviated through a long term effort of emission reduction. [Correct] B. and the best approach to solving this problem would be to burn less stuff. [Too informal!] C. No change. [Try again]
  • 50. The following sentence was intended to be written in a semi-formal level of discourse. If the underlined passage seems consistent with this, hit C. If not, indicate the passage which would best complete this sentence. Click ahead after your selection to get feedback.
  • 51. The guest lecturer offered the class a lengthy explanation for the recent changes in the stock market, but it was sort of clear from the questions afterwards that most of us just didn't get it. A. but it was evident from the interlocution which followed that comprehension had not been transmitted. B. but it was clear from the questions afterwards that most of the class did not understand. C. No change.
  • 52. The guest lecturer offered the class a lengthy explanation for the recent changes in the stock market, but it was sort of clear from the questions afterwards that most of us just didn't get it. A. but it was evident from the interlocution which followed that comprehension had not been transmitted. [Incorrect] B. but it was clear from the questions afterwards that most of the class did not understand. [Correct!] C. No change. [Try again]
  • 53. The following sentence was intended to be written in a formal level of discourse. If the underlined passage seems consistent with this, hit C. If not, indicate the passage which would best complete this sentence. Click ahead after you have made your selection to get feedback.
  • 54. To eliminate sexual harassment in the work place, companies should develop defined guidelines that help employees recognize actions to avoid. A. help you try to figure out what to do and not do . B. tell people like me what it is okay to do. C. No change.
  • 55. To eliminate sexual harassment in the work place, companies should develop defined guidelines that help employees recognize actions to avoid. A. help you try to figure out what to do and not do . [Incorrect] B. tell people like me what it is okay to do. [Incorrect] C. No change. [Correct!] :-)
  • 56. Look Back at Your Tweets… …about registering to vote and recycling. Imagine that you are writing essays for the student newspaper supporting those ideas. What level of formality would such essays use? Go ahead and rewrite each of those tweets in the level of formality you think is appropriate.
  • 57. Open Discussion College instructors often exchange tales of receiving emails from students like the following:
  • 58. Open Discussion Dr. C.: This is malik. About my grade. I can't be getting no c's, d's, or f's. Hope this is cool. M.
  • 59. Open Discussion Dr. C.: This is malik. About my grade. I can't be getting no c's, d's, or f's. Hope this is cool. M. What level of formality is this hypothetical student using? Is it appropriate? Why or why not?
  • 60. In Closing… As you can see, level of formality is not so much a question of right or wrong, but appropriate and inappropriate. Even within the four major categories (colloquial, informal, semi-formal, formal), there is much room differentiation. In most college writing situations, you will be working in the semi-formal to formal range, depending upon the assignment, the task, and the instructor.
  • 61. Don’t Forget! Go to http://bit.ly/QyUNqE to evaluate this module.