Tools and Techniques

1. Tools & Techniques

2. Your Challenges
 Please list the top 3 challenges that
you face or will face in your immediate
future
 What is your strategy to overcome
them?
Because only ‘Overcomers’ are rewarded
Others become statistics
20 minutes

3. The ‘Winning’ Attitude
Because the mind is where it starts

4. Move from
‘Entitlement’
to
‘Contribution’

5. Window of Opportunity
 In the life of every man and woman comes a
time when they have a unique opportunity to
make an impact and influence others.
 To succeed we need to anticipate, prepare
and act with courage when it opens
Once the window closes, your life is over
Even if you remain alive

6. ‘Master’ or ‘Victim’
Stances of Success

7. The Essential Truth
 Living life is about making choices:
 Choosing to be a “Victim”
 Or choosing to be a “Master”
 Both stances are subject to the same givens
of society, environment, organization etc.
 But have very different implications in terms
of your development and happiness

8. The Price of Success
 Success always has a price.
 Most people don’t succeed because
they are not ready to pay that price
 Because
1. They have not defined ‘success’
2. They have not chosen to pay its price
What’s the price of your success?

9. Ask Yourself
 What is your definition of success?
 What investment will you need to make?
 Are you ready to make the investment?
Focus on the expected gains

10. 4, Drivers of Failure
And their solutions

11. 1. Complacency
 “Good enough, never is”
 Create the ‘phantom competitor’
 Create Big Scary Goals
It is the nature of the extraordinary goal
to inspire extraordinary effort

12. 2. Aiming low
 “Satisfaction is directly proportional to the
degree of difficulty in reaching the goal.”
 Nobody rises to low expectations
 Compare with your own potential, not with
others who may make you look good
Nobody knows the best that they can do

13. Losers compare
with others.
Winners are too
busy beating
their own goals

14. 3. Excuses and blaming
 Stop blaming others for your situation
 Analyze what went wrong and create a plan to
avoid it in the future.
 Being objective, even hard, on yourself is the
best way to avoid repeating mistakes.
What mistake will you not repeat?

15. Excuses don’t
change failure to
success

16. 4. Worship of the Self
 Sloth, laziness, unwilling to take hardship,
seeking instant gratification, seeking
pleasure & avoiding the pain of learning
 The surest sign of emotional maturity is to
move from ‘like’ to ‘right’.
 The highest form of pleasure is to give
We are our own worst enemies

17. Please reflect
 Which long term goal
are you sacrificing for
short term pleasure?
Believe me, a day will come
when you will regret it

18. So what to do?
Tools for self development

19. Planning
 Specific
 Measurable
 Achievable
 Result Focused
 Time Bound
Plan but be flexible

20. Performance
 Focus on performing your current job and deliver
more than expected.
 Develop a reputation for delivering results beyond
expectations
 It is okay to talk about career development but
secondary to how you perform your current job.
 The one who contributes most is heard first
Only results build credibility

21. Expertise
 Get recognition as an expert in your area. Then
look for opportunities to apply your expertise in a
broader context.
 Learn the language of finance. It is the language
of business.
 Be prepared to accept the more 'problematic' and
inconvenient job and to offer to help others.
Trust = Expertise + Willingness to help

22. Ownership
 Track your career and make your
own development plan
 Like a professional athlete, make a
habit of constant self improvement
 Never whine. Ask how you can change
things. Others can give advice but only
you can implement it

23. Challenges & Visibility
 Take the hard job. Err on the side of the
bigger challenge. Play ‘offence’ with your
career. But be brave, not stupid
 Seek out assignments with visibility, but
recognize that it cuts both ways
 Be sensible. If you fail, you will not be
rewarded for trying. Ensure a 70% chance to win
Leadership = Visibility + Credibility

24. Mentors & Role Models
 Seek feedback. Don’t be defensive. Be
thankful.
 Listen carefully. Take notes. Take your own
decisions
 Treat the relationship seriously.
The one who is afraid of feedback
Is afraid of development

25. Build a network of
supporters
 Don’t judge people of other cultures by your
standards and value systems
 Be willing to share information and
talk about your own culture so others
learn
 Ask questions but with sensitivity to
local manners
Be willing to learn and help

26. “Success is where
Opportunity
meets
Preparedness.”
Ambivalence Passion

27. Managing Time

28. What is your Life’s Goal?
 Today is your last working day and you are retiring.
There is a farewell party for you and a friend of
yours is giving a speech about you and your
achievements
 What would you like to hear in that speech?
How do you want to be remembered?

29. Techniques for Life Goal
 Imagine someone is delivering your eulogy or
farewell speech on your retirement day. What
would you like to hear?
 Imagine your picture on the cover of your favorite
magazine. Write a caption for it.
 Think of those things in your past which gave you
the most pleasure. Recall the incidents in as much
detail as possible. What did you do? What happened?
Why did you enjoy it? This will point you in the
direction of your life goal

30. Time Activity
5.30
6.00
6.30
7.00
7.30
8.00
8.30
Record what you do every half hour for the whole day
Time Log

31. Effective Time
Actual Time – Maintenance Time
= Available Time
Available time used in Life Goal
= Effective Time (E T)
Is this enough to achieve your Life Goal?

32. Maximize Effective Time
1. Prioritize: Effort versus Impact
2. Delegate: Urgent versus Important
3. Learn to say the magic word: “No.”
Productivity is directly proportional to ET

33. IMPACT
20% of what you do, produces 80% of the results
INVESTMENT
Waste
Hard
Work
Do if
you
have to
Leverage

34. The 3 x 3 rule
1. Everyday make a list of 3 activities you need to do
in order of priority according to impact.
2. Then start on the 1st and continue until you finish
it. If you are interrupted, go back to it and
complete it. Then go on to the next.
3. If any are left over, re-write the list the next day
in the same way.

35. Urgent
but not
Important
Urgent
and
Important
Neither
Urgent
nor
Important
Important
but not
Urgent
URGENT
IMPORTANT

36. The magic word – “No!”
Develop Assertiveness:
“Self expression through which one
stands up for one’s rights without
violating the rights of others.”

37. How to say ‘No!’
1. Develop a reputation for being goal
focused
2. Never ‘drop-in’ on anyone without notice
3. Never ‘Forward’ chain emails. Delete the
ones you receive, unread. And tell
everyone that you do this.
Make punctuality an obsession

38. Who is smart?
 You or your phone?
 https://www.nytimes.com/interactive/2017/0
4/27/well/family/27well_phone.html
 What is your score and what do you
intend to do about it?
Smart phones and stupid people –
recipe for disaster

39. Friends
 Remind you of the Hereafter
 You learn something new every time
 You can confidently introduce them to
your parents
Your can’t afford those
that don’t fit this model

40. In the Final Analysis
1. Remember it is not about Time at all.
2. It is about Life.
Your Life

41. Force Field Analysis
Problem Solving tool

43. What to do?
 Strengthen positive forces (Enablers)
 Remove negative forces (Inhibitors)
 Removing negative forces is more
important than strengthening positive
forces because there is an internal push
towards good in all of us

44. Exercise
Goals Enablers Inhibitors

45. Locus of Control
‘Concept of Internal Control – Development of a New Scale’
Hanna Levenson, American Psychological Association, 1982
Questionnaire by : Prof. Udai Pareek, IIMA

46. Disclaimer
 Psychometric instruments are not an
assessment of you but your own assessment
of yourself
 Scores indicate trends and are not exact
 Scoring depends on frame of mind
 They are meant to begin exploration, not
conclude
Validate scores with your own real-life data

47. Internal
 > or = 33
 32 – 29
 28 – 22
 21 – 18
 < or = 17
External Others
 > or = 30
 29 – 21
 20 – 17
 < 17
External Chance
 < 10
 VERY HIGH
 HIGH TRUST IN SELF
 LOW TRUST
 VERY LOW CONFIDENCE
 DYSFUNCTIONAL DEPENDENCE
 REALISTIC DEPENDENCE
 INDEPENDENCE
 REBELLION
 POSSIBLE PROBLEMS IN COPING
Scoring

48. Where is the control point of your success?
What is Locus of Control?

49. Strengths
1. High confidence in self
and ability to influence
others, career,
relationships, happiness,
fulfillment
2. Belief that you can
control yourself, others
and situations
Cautions
1. Need to control, others
feel trampled, low
empowering, listening,
empathy, low need to
collaborate or help others
2. If failure: Blaming, guilt,
self-punishment,
unrealistic drop in
confidence
Any strength maximized, is a weakness
Internal Locus of Control

50. I (Internal Locus of Control)
 A score of 28 to 18 indicates that the
individual lacks such self-trust and needs
to examine his or her strengths by using
feedback from others.
 A low score (17 or less) in this area
represents little self-confidence and could
hinder a person from utilizing his or her
potential.
50

51. Strengths
1. High willingness to
follow, obey orders,
loyalty, good team
player, realistic
dependence
2. Works in a stable
environment where rules
are known & leadership
lines are clear
Cautions
1. Helplessness, confusion,
frustration when needs not
met because leadership
takes you for granted,
playing politics
2. Unrealistic dependence, high
stress, low empowerment,
blame game
Take back your remote
External Locus of Control

52.  A score of 29 to 21 reflects a realistic
dependence on supervisors, peers, and
subordinates.
 A score of 20 to 17 shows an
independence orientation and a score
below 17 indicates counter dependence
or rebellion.
EO (External Others)

53. Do
1. They are not you,
so they need more
strokes than you
2. Be aware of what
you say and do it
thoughtfully
Don’t
1. Treat them like you
would like to be
treated
2. Take them for
granted
Managing Externality
They can become highly productive

54. External Chance
1. Believe that what
happens is controlled
by non-human forces –
luck, stars, fate
2. Often a copout strategy
3. Cultural, religious
beliefs
1. Be cautious
2. Ask questions
respectfully
3. Don’t argue or try to
push your beliefs
4. Help them to see how
they can influence their
success – ‘stars favor
the brave’
Cross-cultural sensitivity is critical

55. Home work
 Reflect on the implications of your score
on the achievement of your vision.
 What changes, if any do you believe
you need to make in order to succeed?
 What are the implications of your
current scores on personal stress,
frustration, energy and the ability to
collaborate with and energize others?
55

56. Going forward
 Some of the attributes that got you to
this point in your success will continue to
be assets in your role as a business leader
 Some will have to change
56
What can you leverage?
What must you change?

57. 3 questions for today…
 Where are you today?
 Where do you want to be tomorrow?
 How are you going to get there?
57
Success is directly proportional to clarity

58. Where do you want to go?
How do you know if you are headed right?
Goal Setting

59. “Being” & “Doing” Goals
 ‘Being’ Goal
 “I want to be the head of the organization.”
 ‘Doing’ Goal
 “I want to create and share a vision that will take
this company to the Fortune 100 list.”
To do you don’t have to be
Unless you do you will never be

60. SMART Goals
 Specific
 Measurable
 Actionable
 Realistic
 Time bound

61. Gaining Commitment
 What is the goal?
 Write it down clearly
 Why should it be done?
 Understand how it impacts globally
 What’s in it for me?
 Understand its significance for yourself

62. Roadmap & Beyond
 How do I know that I am on track?
 Create a Roadmap with Milestones
 By when should it be done?
 Set time frames for completion
 Celebrate small successes
“If you want to know what someone values,
see what they measure.” ~ Mikel Harry, 6 Sigma

63. Skill Practice – Pairs
 Using the learnings from this module
please set one goal for yourself
 In pairs please see if the statements
satisfy the SMART format
20 minutes

64. Action Plan
• What do you need to
start doing?Start
• What do you need to
stop doing?Stop
• What do you need to
continue?Continue

65. Watch Yourself – Others
do!!
 Watch your thoughts, they become words,
 Watch your words, they become actions,
 Watch your actions, they become habits,
 Watch your habits, they become character,
Watch your character
for it becomes your destiny

66. People remember us not
by what we consumed
But by what we
contributed

67. For thoughts & questions
www.yawarbaig.com