Managing Projects/Releases using Lean/Agile techniques

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Learn how to plan, manage and measure Projects/Releases using Lean/Agile techniques Emphasis on visibility, estimation techniques, different approaches to commitments and buffering.

Technologie

Managing Projects/Releases Using Lean/Agile Techniques Yuval Yeret Lean/Kanban/Agile Coach @ AgileSparks

Brief Intro AgileSparksis an elite firm focused entirely on helping companies improve their product development operations, by leveraging Lean/Agile/Scrum thinking and techniques. Find us at www.agilesparks.com Yuval Yeret – Lean/Kanban/Agile Consultant/Coach, coming from R&D leadership background, specializing in Kanban and scaling agile through Lean.

Agenda Agile Release Planning in the Real world Managing Agile Releases Agile End Game Agile Program/Release Trains Measuring Agile Release

Agile has no Buffers Must Scope 4 Average Velocity? Finish Date Planned Capacity? Priority Worst case Velocity

“In Agile the Team Commits” ,[object Object]

“I cannot commit to Scope/Timeline, I’m Agile!”,[object Object]

Fit Timeline to Scope Stretch Scope Must Scope 9 Stretch Velocity Finish Date Priority Safe/ Committed Velocity

The Chicken and Egg problem(aka Bootstrapping Velocity…) http://www.truthandscience.net/chicken_or_egg.%202gif.jpg

History 101 Compare current features/stories to previous releases (even if before Agile) Look at actual effort and time of previous releases Derive approximate Velocity

Flash Forward Plan the few upcoming Features/Stories in detail Guesstimate the ratio between estimate time and actual time on tasks (Ideal to Actual) Derive the velocity

Team Commitments within Release Commitments 13 Committed scope DELIVERED Teams commit to what they CAN BUT stretch and able to close gap Finish Date Trend shows Exceeding release stretch goals!!! Priority Back on track Committed Scope in risk!!!

Release Burnup https://wiki.rallydev.com/display/rlyhlp/Release+Burnup+Chart

Release Cumulative Flow https://wiki.rallydev.com/display/rlyhlp/Release+Cumulative+Flow+Chart

Release Burndown https://wiki.rallydev.com/display/rlyhlp/Release+Burn+Down+Chart

Risk Burndown http://leadinganswers.typepad.com/leading_answers/2007/09/agile-risk-mana.html

Tracking Dark Matter David Anderson - http://agilemanagement.net/index.php/Blog/revealing_dark_matter/

AgileEVM Courtesy Amdocs Process Eng group

How do we minimize Buffering for the next Project/Release?

Better Predictability Must Scope 26 Finish Date Priority

Focus on a “Train service” rather than “Taxis” “Project” requirements delivered on main product releases Product Roadmap delivered on main product releases Key? Delivering a frequent and reliable main product release. Build Quality In – Focus on making these releases bulletproof Improve Customer Satisfaction Solution for “Give it to me on the stable release” How to escape this Vicious Cycle?

Product or Project Release Iteration Story

Release Cost Breakdown Trend Reduced overheads lead to more budget for New Features

Ask us how “Managing Agile Projects/Programs” Workshop – Coming Soon… (Contact me to be notified about next public workshop) yuval@agilesparks.com @yuvalyeret www.linkedin.com/in/yuvalyeret http://www.slideshare.net/yyeret/

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SAFe 6.0, a significant version of the Scaled Agile Framework, was released earlier this Spring. Join us for a deep dive into the newly released SAFe 6.0, where we'll explore the latest updates and improvements to the framework. In this session, we'll cover the following topics: Strengthening the Foundation for Business Agility - Foundational changes in SAFe Empowering Teams and Clarifying Responsibilities Accelerating Value Flow Enhancing Business Agility with SAFe across the business Delivering Better Outcomes with Measure and Grow and OKRs This session will provide valuable insights into the latest release and how it can help you and your organization improve business agility and deliver value to customers faster. Join us for an informative and engaging session with our expert speaker, SAFe Fellow/SPCT, and Scrum.org PST Yuval Yeret, who has extensive experience in implementing SAFe at scale. Yuval loves to answer questions, so review the “What’s new in SAFe 6.0” article and come up with concrete questions you want him to answer.

What's new in the Scaled Agile Framework (SAFe) 6.0 - Agile Indy May 10th Meetup

Yuval Yeret

Struggling to create a healthy synergy between OKRs and Agile/Scrum/SAFe? You're not alone. In this session, we provide a high-level overview of OKRs, identify some common OKR usage issues/anti-patterns, and suggest improvements leveraging Lean/Agile principles and practices. You will learn how to organize around value through an OKR lens. We will understand the connection between OKRs, KPIs, Products / Value Streams, and what that means for leveraging OKRs in the different Scrum/SAFe elements. We will discuss how Evidence-based Management (EBM) can amp up OKR empiricism. By the end of this session, you will understand the relationship between OKRs, Agile, Scrum, SAFe, and EBM and have concrete ideas for how to help your organization leverage them in synergy.

OKRs and Agile Sitting on a Tree - Agile Austin.pdf

Yuval Yeret

Struggling to create a healthy synergy between OKRs and Agile/Scrum? You're not alone. In this session, we provide a high-level overview of OKRs, identify some common OKR usage issues/anti-patterns, and suggest some improvements leveraging Lean/Agile principles and practices. You will learn how to organize around value through an OKR lens. We will understand the connection between OKRs, KPIs, Products / Value Streams, and what that means for leveraging OKRs in the different Scrum elements. We will discuss how Evidence-based Management (EBM) can amp up OKR empiricism. By the end of this session, you will understand the relationship between OKRs, Agile, Scrum, and EBM and have concrete ideas for how to help your organization leverage them in synergy.

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Yuval Yeret

Struggling to create a healthy synergy between OKRs and Agile/SAFe? You're not alone. In this session, we will identify some OKR anti-patterns and suggest alternative approaches that are more aligned with SAFe Lean/Agile principles. You will learn how to organize around value through an OKR lens as well as how to improve portfolio focus through economic prioritization and flow management of OKRs. We will understand the connection between OKRs, KPIs, Operational and Development Value Streams, and what that means for leveraging OKRs in the different SAFe elements. By the end of this session, you will have an understanding of the relationship between OKRs and SAFe and concrete ideas for how to help your organization leverage them in synergy. In this session, you will learn to: Understand the relationship between OVS/DVS through KPIs and OKRs and using it to reorganize around value through the OKR lens Focusing at the strategic level by combining OKRs, Epics, WSJF and the Portfolio Kanban Using SAFe's PIP PI Objectives approach to set more aligned and realistic OKRs. Using OKRs thinking in PIP to move from output to outcomes on the DVS/ART

OKRs for SAFe Summit 2022 - 20220705.pdf

Yuval Yeret

Are you a leader in an organization that’s leveraging Scrum? In this webinar, Professional Scrum Trainer Yuval Yeret, co-author of the Scrum Guide Companion for Leaders, looks at the different elements of Scrum and reflects on an effective way for leaders to engage with them. Throughout the session, Yuval explores topics in this new guide, shares stories from the trenches and discusses: -What Scrum means for you as a leader -How to create the conditions in which Scrum can thrive -How leaders can support the Scrum accountabilities, artifacts and events -How leaders can leverage Scrum to help them lead their teams

Scrum - Leaders Perspective - Scrum.org Webinar July 26 2022.pptx

Yuval Yeret

In this session, I shared how Gillette is using Scrum applied at Scale to improve agility in a CPG non-software context. We had to make some bold choices that might make classic agile practitioners cringe but we believe are appropriate and support the Scrum spirit. We will talk about our experience using Scaled Scrum inspired by Nexus to design technical and commercial Increments of the Gillette Labs Exfoliating Razor and how it helped us achieve value creation goals in an aggressive timeline. We will share how we use Scrum principles and practices to accelerate innovation and team empowerment in the non-agile-native CPG world.

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Yuval Yeret

Actual is a relative term when it comes to business value delivered by a SAFe PI Objective. In this talk we will explore techniques for validating the actual value delivered by SAFe Teams and ARTs based on real-world outcomes that can be evaluated post-release. RTEs, Product Management and Lean/Agile Leaders will be able to assess their current ability to validate value and learn specific practices they could add to their artifacts and events. Finally, we will take a deeper look at optionality and hypothesis-driven thinking in SAFe and challenge the comfort zone on how to properly use some of SAFe’s essential elements in this context. Learning Objectives: Assess their competency level of their ART/Program when it comes to ability to validate value Evolve their Inspect and Adapt events to enable validation value based on real outcomes Extend their Program and Portfolio Kanbans to help manage the flow of learning and validation.

Validating Delivered Business Value – Going Beyond “Actual Business Value”

Yuval Yeret

Should you use Scrum or Kanban? You don’t have to choose: Scrum teams improve when they look at flows inside and outside their sprints from a Lean/Kanban perspective. In this session we will talk about Kanban-related myths prevalent in the Scrum world and identify common ground between them. We will look at ways to bring Kanban flow into your Scrum: the Kanban-based Sprint/product backlog, flow-based daily Scrum, visualizing aging work, and flow-based Sprint planning .We will describe ways to wrap Scrum with a Kanban flow system, and how DevOps fits into this picture. You’ll leave with a better understanding of how Scrum, Kanban, and DevOps relate to each other and with ideas for experiments to try when back at work.

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Yuval Yeret

Scaled Agile Framework (SAFe) in the Trenches

Yuval Yeret

SAFe’s home turf is product/systems/applications development. Let’s talk about challenging this comfort zone by applying it in one of the core business functions – Marketing. Why? Because the marketing operating system is being disrupted and the larger the marketing organization the more it struggles to maintain relevancy and impact. More and more marketing organizations are seeing the impact of Agile and want to benefit as well. How should an organization using SAFe in R&D/IT look at Agile in Marketing? Is SAFe the right choice? Does it work “as is”? Are there any changes needed to support this new context? What are some lessons learned from trying this in the field? Learning Objectives and Key Takeaways: At some point in your enterprise transformation you should consider applying SAFe outside of Product Development/IT. Marketing is a great candidate for a next Value Stream to implement SAFe in. Agile Marketing is possible not just for small nimble companies but also for large organizations with hundreds of marketers and several legacy silos. SAFe provides a blueprint for how to achieve this. Understand the differences in applying SAFe outside of Product Development/IT and how to adjust the Big Picture / Implementation Roadmap to accommodate these differences. The ideal “Business Agility” state is actually to bring together Marketing, Product Management/Development, Sales into one Value Stream. This talk was delivered in the global SAFe Summit in DC in October 2018

SAFe for Marketing – Extending Towards Real Business Agility - Global SAFe Su...

Yuval Yeret

SAFe emphasizes Building Quality In. We will take a deep dive into how this looks from a testing organization’s perspective and what does a SAFe implementation mean for Testing/QA professionals. We will map SAFe’s approach to best practices in the “”Agile Testing”” world. We will look at examples from the real world of how traditional testing organizations shift left and evolve towards continuous testing. Learning Objectives and Key Takeaways: Understand how best practices from the “”Agile Testing”” world map to SAFe’s context Learn ideas and patterns for evolving Testing/QA’s role during a SAFe implementation Understand how Test-Driven looks like and how techniques like Acceptance-Test-Driven-Design/Behavior-Driven Development can empower testers as well as improve the flow on SAFe agile teams. See how SAFe’s principles can be used to guide the evolution towards a lean/agile testing organization

Building Quality In in SAFe – The Testing Organization’s Perspective

Yuval Yeret

Should you use Scrum, Kanban, or DevOps? You don’t have to choose: Scrum teams improve when they look at flows inside and outside their sprints from a Lean/Kanban perspective. In this session we will talk about Kanban-related myths prevalent in the Scrum world and identify common ground between them. We will look at ways to bring Kanban flow into your Scrum: the Kanban-based Sprint/product backlog, flow-based daily Scrum, visualizing aging work, and flow-based Sprint planning .We will describe ways to wrap Scrum with a Kanban flow system, and at the higher-level picture of a DevOps culture and process. You’ll leave with a better understanding of how Scrum, Kanban, and DevOps relate to each other and with ideas for experiments to try when back at work.

Scrum, Kanban and DevOps Sitting in a tree... Dave West and Yuval Yeret at Ag...

Yuval Yeret

Scrum, Kanban, and DevOps Sitting on a Tree... (Learn how to leverage Kanban & Scrum together and how to fit DevOps into the picture)Should we use Scrum? Should we use Kanban? Where does DevOps fit into the picture? The best agile teams already know they don’t need to choose. Scrum teams improve when they start to look at flow inside and outside their sprints. Kanban teams improve when they have a disciplined cadence, and effective Product Ownership and Scrum Mastership. DevOps really is mainly about doing Agile the right way. In this session, we will look at a core definition of Scrum, Kanban & DevOps, do some myth-busting as well as identify the quite significant common ground between Scrum, Kanban and DevOps. We will then look at practical ways like the Kanban-based Sprint Backlog, Flow-based Daily Scrum, Visualizing aging work, Flow-based Sprint Planning - which bring some Kanban flow into your Scrum. We will look at how to bring Scrum roles/events/artifacts into your Kanban. We will look at ways to wrap Scrum with a Kanban Flow system that looks upstream/downstream and at the higher level picture of a DevOps Culture/Process. You’ll leave with a better understanding of how Scrum, Kanban, and DevOps relate to each other and with some ideas for experiments to try when back at work.

Scrum, Kanban, and DevOps Sitting in a Tree… - Big Apple Scrum Day 2018

Yuval Yeret

Scaling agile can be overwhelming. In this tutorial, Yuval will provide an overview of the ten essential SAFe patterns, and highlight the diagnostic symptoms that appear when the patterns aren’t in place. Attendees will develop a personal “flash assessment” of their current work context and will be able to identify to “inspect and adapt” areas for improvement. They will also learn how to use this sort of assessment/patterns during their scaled agile journey. (This includes the Essential SAFe assessment toolkit provided by ScaledAgile)

10 Essential SAFe(tm) patterns you should focus on when scaling Agile

Yuval Yeret

Scrum in Marketing What does Scrum in Marketing look like? Why are more and more marketers using Scrum? How is it different than Scrum in software development? What are some challenges that marketers are facing when using Scrum – Are those Scrum deficiencies? Does Scrum mean giving up on the marketer artsy creative spirit? Where/how to start? This talk is based on Yuval’s work with real-world marketing teams/organizations.

Scrum 4 marketing - Give Thanks to Scrum 2017

Yuval Yeret

Scrum & Kanban - Better Together? Talk delivered at Agile Boston w/ Dave West of Scrum.org in October 2018 It's time to call an end to this stupid civil war within the agile camp. The best agile teams already know that it is not a choice between Scrum and Kanban, but they are complementary. Scrum teams improve when they start to look at flow inside and outside their sprints. Kanban teams improve when they have a disciplined cadence, and effective Product Ownership and Scrum Mastership. In this session, we will look at: Common Ground - The foundations that both approaches highlight Complementary Practices - what can we add from Kanban to our Scrum and vice versa Key differences - where you really need to make a choice Myths - differences that are talked about which really are not there

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1. Managing Projects/Releases Using Lean/Agile Techniques Yuval Yeret Lean/Kanban/Agile Coach @ AgileSparks

2. Brief Intro AgileSparksis an elite firm focused entirely on helping companies improve their product development operations, by leveraging Lean/Agile/Scrum thinking and techniques. Find us at www.agilesparks.com Yuval Yeret – Lean/Kanban/Agile Consultant/Coach, coming from R&D leadership background, specializing in Kanban and scaling agile through Lean.

3. Agenda Agile Release Planning in the Real world Managing Agile Releases Agile End Game Agile Program/Release Trains Measuring Agile Release

4. Agile has no Buffers Must Scope 4 Average Velocity? Finish Date Planned Capacity? Priority Worst case Velocity

7. “There are no Buffers in Agile” TASK

8. Fit Scope to Timeline 8 Worst Average

9. Fit Timeline to Scope Stretch Scope Must Scope 9 Stretch Velocity Finish Date Priority Safe/ Committed Velocity

10. The Chicken and Egg problem(aka Bootstrapping Velocity…) http://www.truthandscience.net/chicken_or_egg.%202gif.jpg

11. History 101 Compare current features/stories to previous releases (even if before Agile) Look at actual effort and time of previous releases Derive approximate Velocity

12. Flash Forward Plan the few upcoming Features/Stories in detail Guesstimate the ratio between estimate time and actual time on tasks (Ideal to Actual) Derive the velocity

13. Team Commitments within Release Commitments 13 Committed scope DELIVERED Teams commit to what they CAN BUT stretch and able to close gap Finish Date Trend shows Exceeding release stretch goals!!! Priority Back on track Committed Scope in risk!!!

14. Managing the Release

15. Release Burnup https://wiki.rallydev.com/display/rlyhlp/Release+Burnup+Chart

16. Release Cumulative Flow https://wiki.rallydev.com/display/rlyhlp/Release+Cumulative+Flow+Chart

17. Release Burndown https://wiki.rallydev.com/display/rlyhlp/Release+Burn+Down+Chart

18. Risk Burndown http://leadinganswers.typepad.com/leading_answers/2007/09/agile-risk-mana.html

19. Tracking Dark Matter David Anderson - http://agilemanagement.net/index.php/Blog/revealing_dark_matter/

20. AgileEVM Courtesy Amdocs Process Eng group

21. The Endgame

22. Alistair Cockburn

23.

24.

25. How do we minimize Buffering for the next Project/Release?

26. Better Predictability Must Scope 26 Finish Date Priority

27. Stable Velocity

28. Which is Better?

29. Managing Agile Programs

30.

31.

32.

33. Focus on a “Train service” rather than “Taxis” “Project” requirements delivered on main product releases Product Roadmap delivered on main product releases Key? Delivering a frequent and reliable main product release. Build Quality In – Focus on making these releases bulletproof Improve Customer Satisfaction Solution for “Give it to me on the stable release” How to escape this Vicious Cycle?

34. Product or Project Release Iteration Story

35. Measures for effective Releases

36.

37. Release Cost Breakdown Trend Reduced overheads lead to more budget for New Features

38. Ask us how “Managing Agile Projects/Programs” Workshop – Coming Soon… (Contact me to be notified about next public workshop) yuval@agilesparks.com @yuvalyeret www.linkedin.com/in/yuvalyeret http://www.slideshare.net/yyeret/

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