How to Sync Devices (iPhone/iPad, Android, Kindle)

Dr. Leon Chapman
chapy@cox.net

Grand Computers – www.grandcomputers.org 1

Provides club members a forum for sharing
knowledge and experience for handheld devices

 Meetings: 3rd Tuesday each month Oct-May
 Location: Maricopa / Havasupi Rms, Chaparral
 Time: 6-7:30pm
 Date: Nov 20, 2012
 Topic: iCloud Syncing
 Contact: Leon Chapman, 398-8900
Devices@grandcomputers.org
2

These are the “Characters” that came up or
contributed with the ideas for this Devices SIG &
will be sharing their expertise

 Leon Chapman – Apple Devices
 Nancy Collins – Apple Devices
 Bob Crawford - Kindles
 Klaudia Jurewicz – Androids / Social Media
 Joe Parla – Androids, iPhone, etc
 Rita Skarbek – iPhone / Graphics

3

 Compose Yourself SIG
 Devices SIG
 Financial Education SIG
 Genealogy SIG
 Flight Simulator SIG
 Graphics SIG
 Mac SIG
 New Technology SIG
 Social Networking SIG

4

• Microsoft Word • File Management
• Spreadsheets • Intro to PCs & Macs
• Business/Greeting Cards • Learn the Internet
• Photoshop Elements • eBay, Facebook
• Webpage Design • Quicken
• Windows & OS X • Digital Video
• Networking • Email
• PowerPoint • Genealogy
• Digital Scrapbooking
• The full list of classes is at
www.grandcomputers.org

5 Grand Computers – www.grandcomputers.org

 Classroom with 11 student computers
 Plus up to 4 Laptops
 Additional classes taught in the open use room
 One instructor and one assistant per class
 Video Projector and Screen
 Many courses are given in 2 day sessions of 2
hours each day ($10 for total class or $5 per
session)
 Classes scheduled in the:
 Morning, Afternoon & Evening


 iPad-How to Buy an iPad
 iPad-I Own One-Now What?
 Apps for iPad, iPhone, & iPod Touch
 iPad & iPhone-Photosharing
 iPhone - Considering Buying One?
 iPhone - User Tips
 iPods and iTunes Mac or PC
 Android-Droid Phone Workshop
 eReader Basics
 Kindle Fire in Depth
 Kindle from A to Z
 Photo Album on Your Handheld Device

156 Classes
Offered
In Spring’12
1450 Students

Fall’12
Classes begin
On Tuesday
9 Oct 12

100 classes
offered www.grandcomputers.org


DATE DAY TIME MEETINGS
iCloud Syncing - eMail setups, Google, calendar &
Nov. 20, 2012 Tue 6-7:30 pm contact sharing – Dr. Leon Chapman, Klaudia, Nancy,
Rita, Bob, Joe
Photo Apps, Collages, FaceTime Video Chat – Rita
Dec. 18, 2012 Tue 6-7:30 pm
Skarbek, Chap, Klaudia, Nancy, Joe
News / Weather / Sports - Dr. Leon Chapman, Klaudia,
Jan 15, 2013 Tue 6-7:30 pm
Nancy, Rita, Bob, Joe
eBooks / Newsstand / Reference / iUniversity - Dr. Leon
Feb 19, 2013 Tue 6-7:30 pm
Chapman, Klaudia, Nancy, Rita, Bob, Joe
Social Media apps, Facebook, Twitter, etc – Klaudia
Mar 19, 2013 Tue 6-7:30 pm
Jurewicz, Chap, Nancy, Rita, Bob, Joe
Health / Medical / Fitness – Rita Skarbek, Chap,
Apr 16, 2013 Tue 6-7:30 pm
Klaudia, Nancy, Bob, Joe
Travel / Lifestyle/ Food / Drink / Entertainment –
May 21, 2013 Tue 6-7:30 pm
Klaudia Jurewicz, Chap, Nancy, Rita, Bob, Joe
9

 A Yahoo Group has been created for the SC Grand
Devices SIG for sharing information
 You need to sign up for a Yahoo email account if
you do not have one
 Then you can request to join the SCG-Devices
Yahoo Group
 http://tech.groups.yahoo.com/group/SCG-Devices/

 Guess who approves membership –Yes -
Chap
10

 Klaudia Jurewicz has created a Blog for the
Devices SIG
 The address is:
 http://scgdevices.wordpress.com/

 Check it out!


 Leon Chapman – iPhone/iPad/iPod Touch
 Bob Crawford – Kindle Devices
 Larry Laursen – Android Devices


 Syncing Multiple Devices to / thru the Cloud
 Contacts, Calendar, Mail, Reminders, Notes, etc.
 1 set of contacts / calendar / Mail / Notes /
Reminders synced to multiple devices
 Primary focus today is on Contacts & Calendar
▪ A change on phone gets synced to PC, iPad, etc The Cloud

PC
Android

Mac iPhone iPad


 Go to Settings > iCloud
 Mail – On/Off
 Contacts – On/Off
 Calendars – On/Off
 Reminders – On/Off
 Safari – On/Off
 Notes – On/Off
 Passbook – On/Off
 Photo Stream – On/Off
 Documents & Data – On/Off
 Find My iPhone – On/Off

 On the Windows machine running Outlook:
 Download and install Google Calendar Sync.
 Enter the email address associated with your Google
Calendar account under Email:.
 Type your Google Calendar password under Password
 For full synchronization, make sure 2-way is selected
under Sync Options.
 Optionally, change the interval for automatic
synchronization under Sync every ___ minutes.
 Click Save.
 You can change these settings at any time by double-
clicking the Google Calendar Sync system tray icon.


 Syncing Contacts
 http://www.businessinsider.com/how-to-sync-google-contacts-to-iphone-
2012-9?op=1
 Syncing Calendar
 http://email.about.com/od/googlecalendartips/qt/Sync_Google_Calendar_
and_iPhone_Calendar.htm
 http://www.idownloadblog.com/2009/06/30/how-to-sync-google-
calendar-with-iphone-calendar/
 Syncing Multiple Calendars
 http://www.digitaltrends.com/mobile/sync-multiple-google-calendars-on-
iphone-or-ipad/


 On the iPhone or iPod touch running iPhone Calendar:
 Make sure you do not have iPhone Calendar sync with
Outlook (or another Exchange or MobileMe calendar).
iPhone Calendar can only sync with one calendar
source.
 Open Google Sync in iPhone Safari.
 Tap your iPhone under Manage devices.
 Make sure all calendars you want to sync are checked.
 Tap Save.
 Set up Google Sync with IOS Device
 http://support.google.com/mail/bin/answer.py?hl=en&answer=138740


 Press the Home button.
 Now Tap Settings on the Home screen.
 Go to Mail, Contacts, Calendars.
 Select Add Account... under Accounts.
 Choose Microsoft Exchange.
 Enter the email address you use to log into Google Calendar under Email.
 Tap "m.google.com" (not including the quotation marks) under Domain.
 Enter, again, the email address with which you enter Google Calendar under
Username.
 Enter your Google Calendar password under Password.
 Optionally, tap "Google Calendar" under Description.
 Tap Next.
 Enter "m.google.com" under Server.
 Tap Next again.
 Make sure Calendars is ON.
 If you use Gmail, you can turn ON Mail to enable push Gmail in iPhone Mail.
 Turn ON Contacts only if you have copied your existing contacts to Gmail.
Otherwise, your existing iPhone contacts will be replaced with your Gmail
address book contents.
 Tap Done.


 Email and Contacts apps are preloaded.
 Email does not support Microsoft
Exchange.
 Contacts can be imported from Gmail and
Yahoo accounts by setting Import Contacts
option in Settings.
 Contacts can be imported in vCard (.vcf)
format from other sources


 Email, Contacts, and Calendar apps are
preloaded.
 All three of these can be synched with
Gmail, Hotmail, and MS Exchange
accounts.
 Email and Contacts can be synched with
Yahoo accounts.
 Other email providers can only sync email.
 Contacts cannot be imported using a file.

 Quick Settings (swipe
down across the top of the
Home screen)
 Tap Applications
 Tap E-mail, Contacts,
Calendars
 Tap the account to sync
 Choose the sync settings


 Android Phones using Ver. 2.3.4 and higher
can be synchronized to mail, G-mail,
calendars and contacts from several
sources including.
 Google + AIM
 Facebook Flickr
 AOL Windows Live Messenger
 Yahoo Messenger Google Calendar
 Phone Service


Setting up Gmail, Google+ and Google Calendar
To set-up a Gmail account on your smartphone.
1. From the home screen go: Apps> Gmail> Menu> Accounts
2. Add Account> Google> Next> Create or Sign-in
NOTE: If you are adding a second Google account then it is necessary to
press and hold the Google bar to get the Next button.
To set up a Gmail Account on your computer using MS IE or Firefox
1. Go to www.Google.com
2. Sign-up for a Gmail account or sign-in
3. Select options to move the contacts from your other accounts to Gmail
4. You can make this your home page for ease of access
5. Or you can add to favorites/bookmarks
To set-up using Google Chrome browser, sign-in or sign up on the home
screen Grand Computers – www.grandcomputers.org 26

Google Toolbar


 Entering Events in Google Calendar
1. Click on the day that the event will occur
NOTE: You can change the date from day selected at 3 below
2. Select “Edit Event” This opens the event entry page
3. Enter name, time of start if not all day, end of event
4. Enter address in location if you want to navigate using SP
5. Invite others
6. Set-up notifications
7. Select options on time zone, color, etc
8. WE ARE IN THE ARIZONA TIME ZONE (GMT-7:00)
9. Save


Must match phone account


 Creating Calendar Events on your SP
1. From Home Screen> Apps>
Calendar> Menu> New Event
2. The event entry screen will
appear
3. CRITICAL: Enter the Google
account that you want the
Calendar to synchronize
with on the computer


Account

Event Name

Start Date and
Time

End Date and Time

Time Zone

Location

SAVE


 Synchronizing with Outlook Calendar
 Your Google Calendar can be synchronized with your
Outlook calendar by downloading and installing
Google Calendar Sync at the site below:
▪ http://support.google.com/calendar/bin/answer.py?hl=en&answer=89955


1. Make sure you're using a supported operating system and
Outlook version.
2. Download Google Calendar Sync (version 0.9.4.0) at
http://dl.google.com/dl/googlecalendarsync/googlecalendarsync_installer.exe
3. Once a dialog box appears, click Save File. The downloaded file
should open automatically. If it doesn't, manually open it from
your browser's download window.
4. Click OK to confirm that you're aware this is an executable file.
5. Read through the Google Calendar Sync Terms of Service, and
click I Agree.
6. Follow through the Installation Options and click Install to finish
the set-up process.
7. Once Google Calendar Sync is installed on your computer, the
Google Calendar Sync Settings window will appear:

 Adding a POP3/IMAP email account
1. Press HOME , and then tap/>Apps > Mail
2. Do one of the following:
• If this is your first time to add an email account in Mail, tap
Other (POP3/IMAP) on the Choose a mail provider screen.
• If you’ve already added an email account in Mail, press
MENU , and then tap More > New account. If the Choose a
mail provider screen is displayed, tap Other (POP3/IMAP).
3. Enter the email address and password for your email
account and then tap Next.
4. If the account type you want to set up is not in the
phone database, you’ll be asked to enter more details.
5. Enter the account name and your name and then tap
Finish setup.


New Account
Options

Select New
Account for
Options


The contacts are backed up and Synchronized by
the phone carrier in most cases.
Verizon users have “Back-up Assistant”
Not sure of the other carrier applications.


The Android phone can be synchronized to
social media, including Facebook, Linkedin,
Flickr, Twitter. It may necessary to
download an App from the Play Store for the
service.
The following steps are used to set-up the accounts
1. From the Home Screen> Menu > Settings> Accounts & sync
2. Select “Add Account” and then the account option screen
will appear
3. Select the account and follow the instructions for setting it
up on the following screens
Normally it will require your username and password


Settings
Screen

Accounts
& Sync Option

Accounts and
Sync Screen

Sync Add Acc


Account
Selection
Screen

Account
Selection
Screen after
installing
Linkedn App


ALL accounts and apps are synchronized between the
phone and service depending on the settings on the
phone.
To set-up or change the sync features do the following
1. From the Home screen> Menu> Setting> Accounts &
Sync (see slide 18 above)
2. Press and Hold the account to change then adjust the
setting on the subsequent screen.
NOTE: Different applications have different settings
frequency of syncing and they can be set to NO syncing
or OFF.


 It will necessary to link or join individual’s
contact information because it has come from
multiple sources.
 The contacts/people from the phone may
have information that is also in your e-mail,
Gmail, Facebook, Linkedn, etc. accounts.
 To reduce the multiple entries in your
contact/people list, the common entries can
be Joined or Linked.
 The methods for doing this become somewhat
specific to the phone manufacture and/or
carrier.

Generally the method for linking/joining
contacts is as follows
1. From the Home Screen> Contacts/People>
2. Tap to open the individual contact> Menu
3. Tap Link/Join
4. Follow suggested links or search the contacts for other
occurrences of the contact
5. Tap Join/Link


DATE DAY TIME MEETINGS
iCloud Syncing - eMail setups, Google, calendar &
Nov. 20, 2012 Tue 6-7:30 pm contact sharing – Dr. Leon Chapman, Klaudia, Nancy,
Rita, Bob, Joe
Photo Apps, Collages, FaceTime Video Chat –
Dec. 18, 2012 Tue 6-7:30 pm
Rita Skarbek, Chap, Klaudia, Nancy, Joe
News / Weather / Sports - Dr. Leon Chapman, Klaudia,
Jan 15, 2013 Tue 6-7:30 pm
Nancy, Rita, Bob, Joe
eBooks / Newsstand / Reference / iUniversity - Dr. Leon
Feb 19, 2013 Tue 6-7:30 pm
Chapman, Klaudia, Nancy, Rita, Bob, Joe
Social Media apps, Facebook, Twitter, etc – Klaudia
Mar 19, 2013 Tue 6-7:30 pm
Jurewicz, Chap, Nancy, Rita, Bob, Joe
Health / Medical / Fitness – Rita Skarbek, Chap,
Apr 16, 2013 Tue 6-7:30 pm
Klaudia, Nancy, Bob, Joe
Travel / Lifestyle/ Food / Drink / Entertainment –
May 21, 2013 Tue 6-7:30 pm
Klaudia Jurewicz, Chap, Nancy, Rita, Bob, Joe
49

 Are there any suggested classes needed on
Devices?
 We have Kindle, iPhone, iPad classes
 Conceived to be mostly Apps type SIG
 Any suggestions: Hardware vs Apps?
 Any topics for future meetings?
 Any final Q & A’s?

50
50

Dr. Leon Chapman
chapy@cox.net


How to Sync Devices (iPhone/iPad, Android, Kindle)

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