Research Data Management Services at UWA (July 2015)

Research Data
Management
Services
Katina Toufexis
Research Data Coordinator
katina.toufexis@uwa.edu.au
6488 5319
Samantha Blake
Senior Librarian, Medical & Dental Library
samantha.blake@uwa.edu.au
9346 7854

Research Data Management at UWA
1. What is Research Data?
2. Research Data Management 101
3. Research Data Management Services at UWA
4. Research Data Management Plan
5. Research Data Management Toolkit
6. Institutional Research Data Store (IRDS)
7. Research Data Online (RDO)

Data Archiving and Networked Services (DANS)
Sharing data: good for science, good
for you
DANS promotes sustained access to digital research data. For this, DANS encourages scientific researchers to
archive and reuse data in a sustained form, for instance via the Australian National Data Service (ANDS)

What is Research Data?
Journal
article
Data?
What data?
Book
http://cdn.list25.com/wp-content/uploads/2013/03/Slide173.jpg

What do we mean by research data?
“It is not possible to apply a uniform definition of research
data across all disciplines. Research data may be
numerical, textual, audio-visual, digital or physical,
depending on the discipline and the nature of the
research.”
Source: University of Sydney Research Data Management Policy 2014
http://sydney.edu.au/policies/showdoc.aspx?recnum=PDOC2013/337

What do we mean by research data?
Observational
Experimental
Simulation
Derived or Compiled
Reference or Canonical
Images: http://www.designweek.co.uk/news/kram/weisshaar-visualises-big-data/3037975.article; http://www.auntminnie.com/user/images/content_images/sup_mol/2010_07_30_15_55_33_600_PET_CT_MRI_02_450.jpg; http://2.bp.blogspot.com/-
k35MuQYvTZA/TbTov-2kdRI/AAAAAAAAADE/oBF-FZPM6Wo/s400/multivariate.jpg; http://labs.openviewpartners.com/files/2012/05/graph_with_stacks_of_coins-e1349903025956.jpg; http://www.dpgp.org/syntenic_assembly/images/CG15386.png;
http://www.matrixscience.com/images/dbmanager_2.gif

Humanities Research Data?
 Artist’s statement
 Exhibition catalogues
 Critical reviews
 Visual diaries
 Journals
 Drawings
 Photographs
 Manuscripts
 Musical annotations
 3D models
 Audio-visual recordings of a creative
work
http://ands.org.au/presentations/index.html

The Data Deluge
“Data is more like soup –
it’s messy and you don’t
know what’s in it.”
– Liz Lyon (UK DCC)
“I worry there won't be
enough people around to
do the analysis.”
–Chris Ponting (University of Oxford UK, Computational
biologist)
“A single DNA sequencer can now
generate in a day what it took 10 years
to collect for the Human Genome
Project. Computers are central to
archiving and analysing this
information, but their processing power
isn’t increasing fast enough, and their
costs are decreasing too slowly, to
keep up with the deluge.”
- Elizabeth Pennisi (Science Author)

Why should YOU care about research data?

Research Data Management 101
Research Lifecycle – incorporating research data management

Benefits of Research Data Management
• Meets Compliance
• Promotes Efficiency
• Ensures Security
• Allows Access
• Improves Quality

Security
– Risk. Where is your data?
– Safeguards against data loss.
– Ensures confidentiality and
ethical compliance.
– Guarantees legal compliance
to intellectual property rights
such as copyright.
Why protect your data?

OECD cares about research data
Access to research data increases the returns from public
investment in this area; reinforces open scientific inquiry;
encourages diversity of studies and opinion; promotes new
areas of work and enables the exploration of topics not
envisioned by the initial investigators.
(OECD principles and guidelines for access to research data from public funding
2007)
http://www.oecd.org/sti/sci-tech/oecdprinciplesandguidelinesforaccesstoresearchdatafrompublicfunding.htm

Governments care about research data
The Australian Government now declares that, in order to
promote greater participation in Australia’s democracy, it is
committed to open government based on a culture of
engagement, built on better access to and use of government
held information, and sustained by the innovative use of
technology.
Declaration of Open Government

“Open access to information held by the State Government will help
stimulate the development of new, innovative applications by all sorts of
private individuals, companies and non-government organisations”
– Campbell Newman 9 Oct 2012 http://statements.qld.gov.au/Statement/2012/10/9/queensland-
governments-open-data-revolution-begins

FUNDERS care about research data
Australian Code for the Responsible Conduct of Research
(NHMRC, 2007)
Section 2: Management of Research Data & Primary Materials
“The responsible conduct of research includes the proper management
and retention of the research data. …The central aim is that sufficient
materials and data are retained to justify the outcomes of the research
and to defend them if they are challenged. The potential value of the
material for further research should also be considered, particularly
where the research would be difficult or impossible to repeat.”
https://www.nhmrc.gov.au/guidelines/publications/r39

ARC Discovery Grant requirements, February 2014:
MANAGEMENT OF DATA
Outline plans for the management of
data produced as a result of the
proposed research, including but not
limited to storage, access and re-use
arrangements.
FUNDERS care about research data

The Public Library of Science PLOS Data Sharing policy:
PLOS journals require authors to make all data underlying the findings
described in their manuscript fully available without restriction, with
rare exception.
From March 2014, you will need to include a “data availability statement”
when you submit your article, explaining where and how your data can be
accessed.
PUBLISHERS care about research data
http://www.plosone.org/static/policies#sharing

Nature
“An inherent principle of publication is that others
should be able to replicate and build upon the
authors' published claims.
Therefore, a condition of publication in a Nature
journal is that authors are required to make materials,
data and associated protocols promptly available to
readers without undue qualifications”.
http://www.nature.com/authors/policies/availability.html

British Journal of
Educational Technology
“BJET strongly encourages authors of articles
describing empirical research to make their
data available to others, for example
through an institutional or other repository. If this is
not possible then it will not necessarily preclude
publication in the Journal, but you should note that it
is one of the criteria by which your work will be
assessed.”.

Nature Journals: Scientific Data Journal
Dataset-ONLY journals
http://www.nature.com/sdata/

What about the Humanities??
Archives of
Scientific
Psychology

Psychology Research Data Repositories

INSTITUTIONS care about research data
UWA Code of Conduct for the Responsible Practice
of Research
http://www.research.uwa.edu.au/staff/research-policy/guidelines
Section 2 refers to the management of research data and primary materials and states:
2.1 Data (including electronic data) must be recorded in a durable and appropriately
referenced form.
2.2 Data must be held for sufficient time to allow access and reference.
Recommended a minimum 5 years from date publication, but up to 15 years for
specific types (eg clinical studies)
2.3 Wherever possible, original data must be retained in the school or research
centre in which it was generated... In all cases, prior to the publication of research
findings a Location of Data Form must be completed.
These guidelines should be seen as a framework for sound research practice and for the
protection of individual research workers, including both staff and postgraduate research
students, from possible misunderstandings.

Allows for data
replication or
reproducibility.
Increases the accuracy
or reliability of the data.
Ensures research data
integrity.
Improves research process.
Encourages systematic
documentation and
descriptions of the research
data.
Provides guidelines and
procedures ensuring
consistency.
Allows data validation and verification.
Enables collaborative research
opportunities.
Prevents duplication.
Allows data sharing and future reuse.
Increases researcher citations.

DATA REUSE and Open Data Citation
advantages
The citation benefit intensified over time...
 ...with publications from 2004 and 2005 cited 30 per cent more often
if their data was freely available.
 Every 100 papers with open data prompted 150 "data reuse papers"
within five years
 Original authors tended to use their data for only two years, but
others re-used it for up to six years.
Piwowar HA, Vision TJ. (2013) Data reuse and the open data citation advantage. PeerJ 1:e175
http://dx.doi.org/10.7717/peerj.175

Supporting Data @ UWA
www.library.uwa.edu.au/
research/services

Creating a Research Data
Management Plan

Creating a Research Data
Management Plan
The Data Management Planning Tool is:
• an online form
• uses the Qualtrics survey platform
• Asks relevant questions pertaining to your research
data
• Sends you an electronic plan directly to your email
after completion
• Download a copy from the Research Data
Management Toolkit

Research Data Management Toolkit
http://www.library.uwa.
edu.au/
research/
research-data-
management-toolkit

https://www.youtube.com/watch?v=-DSl1pCMkDc
IRDS

IRDS – New developments
“Any Stores with less than 50% usage for longer than 3
months will be automatically reduced in size.”

Access to External Collaborators
IRDS – New developments
Pheme authentication provided to
external collaborators via HR Form:
http://www.hr.uwa.edu.au/__data/as
sets/pdf_file/0006/2172606/Comme
ncement_of_Non-
university_Staff.pdf

• All data and associated information created in the course of
conducting research is subject to the UWA Policy on Records
Management.
• All research records must be retained in accordance with the WA
University Sector Disposal Authority.
• Retention periods range from a minimum of 7 years to
permanent depending on the significance and type of research.
• Information can be kept longer if required but must not be
destroyed before the required minimum retention period.
Information Governance Services
Retention and Disposal of Research Data

How long must research data be kept?

What are the differences?
IRDS vs Pawsey Supercomputing
IRDS Pawsey
Secured by UWA Network P O
Auto backup P O
UWA owned P O
Data located in Australia P O
Very Large File size P P
External collaborator access P P
Long term storage - Helps comply with WAUSDA P O
Working environment O P

What are the differences?
Pawsey Supercomputing

Recent Case Study
HDR student query
I have been using iVec
(Pawsey) to work on my data
with my collaborators
overseas.
When I’m finished, to meet
WAUSDA requirements, can I
store it there for a minimum
of 7 years?
Our response
No, Pawsey doesn’t comply
with WAUSDA standards.
• Continue to use Pawsey to
work on your data.
• Be aware that Pawsey is
funding dependent.
• They do not provide a long-
term storage solution.
• The IRDS is more suitable to
meet the long term storage
needs/requirements of UWA
researchers

Recent Case Study
IRDS vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Technically, yes, but should
you?
• Contracts/Agreements with data
providers?
• Seek advice from Legal Services
• No charge for < 2GB ; but
>2GB=$$
• Allows access to collaborators.
• Confidential data may not be
safe. The data is being stored
overseas.
• Not managed, maintained or
stored by UWA.

Recent Case Study
IRDS vs Dropbox
HDR student query
my research at UWA?
Our response
Make informed decisions
• UWA’s Information Governance
Services (IGS) provide guidance
on using public cloud storage.
– http://www.igs.uwa.edu.au/p
olicies/guides/auth/cloud-
storage

Recent Case Study
IRDS vs Dropbox
HDR student query
my research at UWA?
Our response
Make informed decisions
• University Policy on: Institutional Data Centre
• University Policy on: Records Management
• Computer and Software Use Regulations
• University Policy on: Records Management
• UWA Code of Conduct for the Responsible
Practice of Research
• UWA Recordkeeping Plan
• Western Australian University Sector Disposal
Authority
• Australian Code for the Responsible Conduct of
Research
• University’s Policy on Privacy of Electronic
Material

Recent Case Study
IRDS vs Dropbox
HDR student query
my research at UWA?
Our response
Pawsey Supercomputing
could be an option
• Can cope with large (‘Big Data’)
datasets and file transfer.
• Allows access to collaborators.
• Not encouraged for long-term
storage (dependent on funding).
• Not managed or maintained by
UWA.

Recent Case Study
IRDS vs Dropbox
HDR student query
my research at UWA?
Our response
IRDS would be an excellent
choice
• Data is stored locally.
• The IRDS maintained and
supported by UWA (Service
Desk Support 24/7)
• Encouraged for long-term
storage and can be used to
comply with WAUSDA.
– “Research records must be
retained for a minimum of 7
years after the date of
publication or project
completion, whichever is later.”

Recent Case Study
IRDS vs Dropbox
HDR student query
my research at UWA?
Our response
choice
• Now allows for external
collaborator access
– Pheme authentication
provided to external
collaborators via
http://www.hr.uwa.edu.au/__
data/assets/pdf_file/0006/21
72606/Commencement_of_
Non-university_Staff.pdf

Recent Case Study
IRDS vs Dropbox
HDR student query
my research at UWA?
Our response
choice

Research Data Online (RDO)
• Publicly accessible
• Discoverable
• Harvested into RDA
• DOIs OR Locally
generated handles
• Harvested into RDA

RDO (UWA) RDA (ANDS)

DISCOVERABLE
RDO vs IRDS ??
Institutional Research Data Store (IRDS)

Hooper, CM; Castleden IR; Aryamanesh N;
Jacoby RP; Millar AH, (2015): The
compendium of crop Proteins with Annotated
Locations (cropPAL) version 1. The
University of Western Australia.
http://dx.doi.org/10.4225/23/556e4e260e093

Publications
Data
Data connections can be counted
Images: http://www.bigdatarevolutionbook.com/ , http://auditfutures.org/publications/

Data connections can be counted

Data connections
Grant applications?
http://orcid.org/

Data connections

http://www.ersa.edu.au/sites/default/fil
es/research-data-sharing-lr.jpg

Senior Librarians will help you
establish your ORCID account

Toolkit RDO Submitter’s Quick Start
Guide

AUSGOAL Licences
Licensing your data
http://www.ausgoal.gov.au
/creative-commons-v4.0

Licence Chooser Tool
Licensing your data
http://www.ausgoal.gov.au/licence-chooser
Currently Offline
Licence Chooser Tool
http://creativecommons.org/choose/

Copyright, publishing and Open Access Considerations
Licencing your data
A Shared Culture (Creative Commons)
https://www.youtube.com/watch?v=1DKm96Ftfko

Licensing your data
Legal Services
http://www.legalservices.uwa.edu.au/
admin-legalserv@uwa.edu.au
(+61 8) 6488 2414
For further assistance:
eResearch Unit
eresearch-is@uwa.edu.au
(+61 8) 6488 5319

Contacts
Questions?
Katina Toufexis
Research Data Coordinator
katina.toufexis@uwa.edu.au
6488 5319
Acknowledgment: Some slides within this presentation have been based on the ANDS presentation
“Research Data Management for Health Services Librarians” (09/07/2015intro)
Also, some slides have been based on Karen Visser’s ANDS @ UWA Data Connections presentation
(0606/2014)
http://ands.org.au/presentations/index.html
Senior Librarian for your Faculty
http://www.library.uwa.edu.au/contact/faculty-liaison-coordinators

Research Data Management Services at UWA (July 2015)

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