Kanban

1. + Kanban

2. Kanban Boards step-by-step V0.5– beta See all credits on next slide! by Giulio Roggero under CC 3.0 license Normal Flow & WIP Urgencies Swarming People Sprint (a proposal) Support team Personal Time drivenLinked Kanban Cross-functional teams Scatter merge Program Lead TimePortfolio Examples

3. Credits V0.5 – beta by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it Work inspired by great slides and posts written by: • Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz - http://www.slideshare.net/marcusoftnet/kanbanboards • Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html • Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how • Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/ • Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub • David Anderson - http://agilemanagement.net/index.php/kanbanbook/ • Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011 • Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd Graphics elements by Emanuele Mantovani – http://www.intre.it Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli, Fabio Ghislandi

4. Let’s start from a task list …

5. Todo

6. … and add statuses

7. Todo

8. Todo In Progress

9. Todo In Progress Done

10. … add some process

13. Todo DoneAnalYze

14. Todo DoneAnalYze WoRK

15. Todo DoneAnalYze WoRK VERIFY

16. … and queues

17. Todo DoneAnalYze WoRK VERIFY Doing

18. Todo DoneAnalYze WoRK VERIFY Doing Done

19. Todo DoneAnalYze WoRK VERIFY Doing Done Doing

20. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done

21. … and work-in-progress limits

22. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done

23. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2

24. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3

25. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2

26. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP LIMITS!

27. Kanban step-by-step

30. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2

34. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 FLOW 

35. Bottlenecks!

38. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP Limit of verify is 2! Complete one task before starting a ne

39. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 STOP STARTING, START FINISHING

44. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Remove the bottleneck and the pull system restart the flow

45. Waitings!

47. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 NOTHING TO WORK ON, SPEED Up the analyze!

48. Say ciao to team members! Carlo Elena Marc Jean Emma

53. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Elena completed the verification AND now WHAT ITEM SHE W

54. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 SHE HELPS JEAN IF PAIRING reduce the time to complete the

57. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Another solution if support to jean is not feasible

58. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 ELENA WILL TAKE ANOTHer activity in q

63. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 ELENA and jean are free, how to take a new task?

64. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Take the most important TASK togheter to speed the

68. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 OR …

69. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 … work in parallel if working together is not effecti

73. Urgencies!

77. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent

78. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent  This is a swim lane, max speed here! 

87. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent 3

89. More urgencies levels?

91. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent More levels of urgencies?

92. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 URGENT You can highlight urgencies moving them on the t

93. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 CRITICAL! URGENT And draw lanes with different priority

94. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 CRITICAL!2 4URGENT ADDing WIP LIMIT to each lane

95. Hey guys here there is a problem!

97. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent 3 This work it’s not ok!

99. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent 3 Option 1 – add to work queue the blocking issue

101. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent 3 Option 2 – add to work urgent lane the blocking iss

102. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Urgent 3 Option 3 - SWARMING! ALL on the bloCking is

103. Limit team activities with avatars

104. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 I’M Free! 2 TASKS x PER

105. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 I’M Free! 2 TASKS x PERI’m working on other stuff

106. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 I’M Free! 2 TASKS x PERI’m working on other stuffSICK VACATION

107. Forecasts

109. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 5 days from here

110. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 5 days from here 10 days from here 

111. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 5 days from here 10 days from here  Using historical data you can estimate the flow

112. Planning

115. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 THIS SPRINT Add the sprint concept to plan the priority of todoS ever

116. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 THIS SPRINT NEXT

121. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 THIS SPRINT NEXT PLAN Plan for the next sprint during current sprint

122. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 THIS SPRINT NEXT PLAN Sprint completed, ready for next sprint

123. Linked Kanban boards, Scrum example

124. BACKLOG ACCEPTSELECTED WORK TEST Doin g Don e REA DY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person  PROduct backlog SPRINT backlog 

125. BACKLOG ACCEPTSELECTED WORK TEST Doin g Don e REA DY OK 20 SP TODO IN PROGR DONE  STORIES Tasks  FREE - max 2 avatars x person

126. BACKLOG ACCEPTSELECTED WORK TEST Doin g Don e REA DY OK 20 SP TODO IN PROGR DONE STORY FREE - max 2 avatars x person

127. BACKLOG ACCEPTSELECTED WORK TEST Doin g Don e REA DY OK 20 SP TODO IN PROGR DONE STORY Related tasks FREE - max 2 avatars x person

128. BACKLOG ACCEPTSELECTED WORK TEST Doin g Don e REA DY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person Live sprint!

129. Personal kanban board

130. IDEAS doing DONE 320

131. IDEAS faileddoing success 320

132. IDEAS failedplanned doing success 8 320

133. IDEAS failedplanned doing success 8 320 THIS MONTH

134. IDEAS failedplanned doing success 8 320 THIS MONTH NEXT MONTH

135. Support Team kanban board

136. tickets closeddoing resolved 320 8

137. tickets closeddoing resolved 320 8 Urgent 3

138. tickets closedplanned doing resolved 8 320 Urgent 3 8

139. tickets closedplanned doing resolved 8 320 Urgent 3 8 Today

140. tickets closedplanned doing resolved 8 320 Urgent 3 8 Today tomorrow

141. tasks bugs change requests new features

142. tickets closedplanned doing resolved 8 320 Today tomorrow Urgent 8 Use colors for activities types

143. tasks bugs change requests new features 20% 20% 20% 40% Limit mix of items types

144. Cross-functional team kanban board

146. Todo DoneAnalYze WoRK VERIFY Doing DoneSW Done 4 6 4 SW – software devel!

147. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 FW – firmware devel! FW SW

148. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 HW – I build hardware! FW SW HW

149. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 WIP limits per lane FW 2 SW 3 HW 1

150. Scatter merge

151. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1

154. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 This features is cross FW 2 SW 3 HW 1

155. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Split the features in Sw, fw and hw

158. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature

162. Time driven kanban board

163. program project change requests new features sub-project

164. backlog DONEquarters MONTH DOING 8 520 current next 3 next current Strategy board

165. Program kanban board

166. Issues Team Backlog with priorities Todo this month 20 Free person Person on other projects Prj A Prj B Prj C Prj D Prj E Blockers Crtical Two avatars per person 20 Devel Test Acceptance Released Ready AcceptedIn prog Done 14 10 30 5 10

167. Portfolio kanban boards

168. IDEAS Brainstorming APPROVAL 10 5 Idea generation phase OK DISCARDED SIZE & PRODUCT/SERVICE VISION KPI to monitor after deploy SIZING, VISION & KPI READY FOR FUNNEL Innovation bubbleS 4 Pre-funnel

169. Funnel backlog APPROVAL 10 Business & TECH AnaLYSIS 7 5 OK IN PROG DONE DISCARDED URGENCIES BACKLOG (WIP) SIZ ED SIZED + VISIO N TEAM READY starting In prog UAT completed APPROVED & Closed IN Prod Idea generation implementation 5 deploy URGENCIES in progress (WIP) Operations BACKLOG (WIP) Operations in progress (WIP) Innovation bubble incubators

170. Cumulative flow diagram

172. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Lead time – end to end

173. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Lead time Cycle time – working on…

174. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Lead time Cycle time – working on… WIP LIMIT

175. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2 Lead time Cycle time – working on… 2 in verify!

176. Draw them on cumulative flow diagram Todo In progress Done

177. Draw them on cumulative flow diagram Todo In progress Done Time  Item s

178. Draw them on cumulative flow diagram Todo In progress Done Cycle time WI P

192. Todo DoneAnalYze WoRK VERIFY Doing DoneDoingDone 2 3 2  Cool first done!

198. Real Examples

200. Business ideas and selection Urgencies Teams Closing

203. Pre-Funnel Funnel Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy Initiatives Gathering Initiatives Analysis and Implementation

205. *http://trello.com

206. Stay tuned for next versions: • Portfolio kanban boards • Prisoner metric • Control Charts • How-to reduce the WIP step-by-step from current situation to one-piece-flow This is not the end … … is just the begin of your journey! Kanban is not only a board; Lean is not only Kanban. Be courios, respect people and improve, always!

207. giulio@agilereloaded.it @giulioroggero Giulio Roggero Visit www.agilereloaded.it for more informations

Kanban

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