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The Publishing Cycle
Closing the Ethical Loop
October 2011, University of Maryland
Gert-Jan Geraeds, Executive Publisher
G.Geraeds@Elsevier.com
2
Receive and
manage
submissions
Manage peer
review
Production
Publish and
disseminate
Edit and
prepare
Archive and
promote use
The Journal Publishing Cycle
3
Researchers’ Reasons for Publishing
Sources: NOP/Elsevier surveys 2005 and 2010
Researchers: which publishing objectives are most important to you?
4
Publish and Perish, if you break the ethical rules
 International scientific ethics have evolved over
centuries and are commonly held throughout
the world.
 Scientific ethics are not considered to have
national variants or characteristics – there is a
single ethical standard for science.
 Ethics problems with scientific articles are on
the rise globally.
5
How big is the problem?
Up to 200,000 of 17 million articles in Medline
database may be duplicates, or plagiarized
Errami & Garner. Nature 451, 397-399 (2008)
6
Authorship
 Author: someone who has made substantive intellectual
contributions to a published study
 Authors should
 make substantial contributions to conception and design,
acquisition of data or analysis and interpretation of data
 draft the article or revise it critically for intellectual content
 have final approval of the version to be published
6
Definition from: http://www.icmje.org
7
Authors’ Duties
 Reporting Standards
 Data Access and Retention
 Originality
 Multiple or Concurrent Publication
 Acknowledgement of Sources
 Hazards and Human or Animal Subjects
 Disclosure and Conflicts of Interest
 Fundamental Errors in Published Works
8
Scientific Integrity and Trust
Reason for Retraction:
During the second revision of the manuscript, the authors
modified Figure 1 (changing the label from "Israel" to
"Historical Palestine"). The authors did not inform the editors
or the publisher of this change in their manuscript. As such,
the authors have not lived up to the standards of trust and
integrity that form the foundation of the peer-review process.
The Editors-in-Chief take a strong view on this matter and,
hence, the retraction of the article from publication in
Agricultural Water Management.
9
The article of which the authors committed plagiarism will
not be removed from ScienceDirect. Everybody who
downloads it will see the reason of retraction.
10
10
Peer Review
 Peer review helps to determine the validity, significance and originality of
research
 Helps to improve the quality of papers
 Publication in peer-reviewed journals protects the author’s work and claim to
authorship
 Publishers have ensured the sustainability of journals and the peer-review
system for over 300 years
The essential filter used to separate science from
speculation and to determine scientific quality
11
Peer Review is not a Panacea
33
38
58
54
77
64
61
79
81
84
81
93
92
86
0 10 20 30 40 50 60 70 80 90 100
Detects fraud
Detects plagiarism
Determinesthe importance of findings
Ensures previous workis acknowledged
Improves the quality of the publishedpaper
Determinesthe originality of the manuscript
That it selects the best manuscripts for the
journal
Should be
able
Is able
Questions: To what extent do you agree or disagree that the following objectives should be the purpose of peer review
To what extent do you agree or disagree that peer review is currently able to do the following?
% agree
(n=4037)
12
Reviewers’ Duties
 Contribution to Editorial Decisions
 Promptness
 Confidentiality
 Objectivity
 Acknowledgement of Sources
 Disclosure and Conflict of Interest
13
Peer Review Pilots and Initiatives (1)
1. Re-using reviewer reports
 Reviewer reports for out-of-scope submissions shared in journal cascading model.
 Journal consortia re-using reviewer reports
2. Increase efficiency or speed
 Publish review times per reviewer (Journal of Public Economics)
 Authors to choose for fast & light review, versus slow & thorough.
 Authors bypass 2nd review, opting to publish revised paper without 2nd review (BMC Journal
of Biology)
3. Increase transparency of peer review
 Show review reports online (EMBO)
 Reviewers have the option of revealing their identity (PlosONE)
 EES: reviewer seeing each other’s reports
 EES: author seeing editor’s comments
14
Peer Review Pilots and Initiatives (2)
4. Post-publication commenting
 Nature / Open Peer Review trial (2006)
 Cell Press
5. Increase chances that reviewers accept invitation
 Provide monetary incentive (Journal of Public Economics)
 Empower reviewers: reviewer-finds-article pilot (Chem. Physical Letters)
6. Reward or recognition
 Publish list of top reviewers in journals
 Provide best-reviewer certificates
15
Editors’ Duties
 Publication Decision
 Fair Play
 Confidentiality
 Disclosure and Conflict of Interest
 Vigilance over Published Record
 Involvement and Cooperation in
Investigations
16
Editorial Guidance or Impact Factor Engineering?
EDITOR’S COMMENTS
“In general terms, I agree with the reviewers’ comments.
However, why did you submit to our journal?
It has published various papers on studies in the same line as yours. In the
references I have not found one single paper published in our journal, while
others were cited various times.
In the minor revision, I suggest you check for references published in our
journal and add these. This is always a good indicator that a manuscript fits
well in a certain journal."
17
Editorial Guidance or Review System Overload?

(Desk) Reject Referral New Review Reviewers’ Workload
Aims & Scope
Article Type
Quality
18
Publishers’ Services
Publishers coordinate the exchange of ideas between authors, editors,
reviewers, and the wider STM audience of researchers, scientists, health
professionals, students, and patients.
19
Publisher’s Duties
 Support Editors, Reviewers and Authors in
Performing Ethical Duties
 Support Editors in the Review of Complaints
 Develop Codes of Practice and Implement
Industry Standards for Best Practice
 Provide Specialised Legal Review and
Counsel
Thank You !
Gert-Jan Geraeds, Executive Publisher
G.Geraeds@Elsevier.com

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PowerPoint for The Publishing Cycle.ppt

  • 1. The Publishing Cycle Closing the Ethical Loop October 2011, University of Maryland Gert-Jan Geraeds, Executive Publisher G.Geraeds@Elsevier.com
  • 2. 2 Receive and manage submissions Manage peer review Production Publish and disseminate Edit and prepare Archive and promote use The Journal Publishing Cycle
  • 3. 3 Researchers’ Reasons for Publishing Sources: NOP/Elsevier surveys 2005 and 2010 Researchers: which publishing objectives are most important to you?
  • 4. 4 Publish and Perish, if you break the ethical rules  International scientific ethics have evolved over centuries and are commonly held throughout the world.  Scientific ethics are not considered to have national variants or characteristics – there is a single ethical standard for science.  Ethics problems with scientific articles are on the rise globally.
  • 5. 5 How big is the problem? Up to 200,000 of 17 million articles in Medline database may be duplicates, or plagiarized Errami & Garner. Nature 451, 397-399 (2008)
  • 6. 6 Authorship  Author: someone who has made substantive intellectual contributions to a published study  Authors should  make substantial contributions to conception and design, acquisition of data or analysis and interpretation of data  draft the article or revise it critically for intellectual content  have final approval of the version to be published 6 Definition from: http://www.icmje.org
  • 7. 7 Authors’ Duties  Reporting Standards  Data Access and Retention  Originality  Multiple or Concurrent Publication  Acknowledgement of Sources  Hazards and Human or Animal Subjects  Disclosure and Conflicts of Interest  Fundamental Errors in Published Works
  • 8. 8 Scientific Integrity and Trust Reason for Retraction: During the second revision of the manuscript, the authors modified Figure 1 (changing the label from "Israel" to "Historical Palestine"). The authors did not inform the editors or the publisher of this change in their manuscript. As such, the authors have not lived up to the standards of trust and integrity that form the foundation of the peer-review process. The Editors-in-Chief take a strong view on this matter and, hence, the retraction of the article from publication in Agricultural Water Management.
  • 9. 9 The article of which the authors committed plagiarism will not be removed from ScienceDirect. Everybody who downloads it will see the reason of retraction.
  • 10. 10 10 Peer Review  Peer review helps to determine the validity, significance and originality of research  Helps to improve the quality of papers  Publication in peer-reviewed journals protects the author’s work and claim to authorship  Publishers have ensured the sustainability of journals and the peer-review system for over 300 years The essential filter used to separate science from speculation and to determine scientific quality
  • 11. 11 Peer Review is not a Panacea 33 38 58 54 77 64 61 79 81 84 81 93 92 86 0 10 20 30 40 50 60 70 80 90 100 Detects fraud Detects plagiarism Determinesthe importance of findings Ensures previous workis acknowledged Improves the quality of the publishedpaper Determinesthe originality of the manuscript That it selects the best manuscripts for the journal Should be able Is able Questions: To what extent do you agree or disagree that the following objectives should be the purpose of peer review To what extent do you agree or disagree that peer review is currently able to do the following? % agree (n=4037)
  • 12. 12 Reviewers’ Duties  Contribution to Editorial Decisions  Promptness  Confidentiality  Objectivity  Acknowledgement of Sources  Disclosure and Conflict of Interest
  • 13. 13 Peer Review Pilots and Initiatives (1) 1. Re-using reviewer reports  Reviewer reports for out-of-scope submissions shared in journal cascading model.  Journal consortia re-using reviewer reports 2. Increase efficiency or speed  Publish review times per reviewer (Journal of Public Economics)  Authors to choose for fast & light review, versus slow & thorough.  Authors bypass 2nd review, opting to publish revised paper without 2nd review (BMC Journal of Biology) 3. Increase transparency of peer review  Show review reports online (EMBO)  Reviewers have the option of revealing their identity (PlosONE)  EES: reviewer seeing each other’s reports  EES: author seeing editor’s comments
  • 14. 14 Peer Review Pilots and Initiatives (2) 4. Post-publication commenting  Nature / Open Peer Review trial (2006)  Cell Press 5. Increase chances that reviewers accept invitation  Provide monetary incentive (Journal of Public Economics)  Empower reviewers: reviewer-finds-article pilot (Chem. Physical Letters) 6. Reward or recognition  Publish list of top reviewers in journals  Provide best-reviewer certificates
  • 15. 15 Editors’ Duties  Publication Decision  Fair Play  Confidentiality  Disclosure and Conflict of Interest  Vigilance over Published Record  Involvement and Cooperation in Investigations
  • 16. 16 Editorial Guidance or Impact Factor Engineering? EDITOR’S COMMENTS “In general terms, I agree with the reviewers’ comments. However, why did you submit to our journal? It has published various papers on studies in the same line as yours. In the references I have not found one single paper published in our journal, while others were cited various times. In the minor revision, I suggest you check for references published in our journal and add these. This is always a good indicator that a manuscript fits well in a certain journal."
  • 17. 17 Editorial Guidance or Review System Overload?  (Desk) Reject Referral New Review Reviewers’ Workload Aims & Scope Article Type Quality
  • 18. 18 Publishers’ Services Publishers coordinate the exchange of ideas between authors, editors, reviewers, and the wider STM audience of researchers, scientists, health professionals, students, and patients.
  • 19. 19 Publisher’s Duties  Support Editors, Reviewers and Authors in Performing Ethical Duties  Support Editors in the Review of Complaints  Develop Codes of Practice and Implement Industry Standards for Best Practice  Provide Specialised Legal Review and Counsel
  • 20. Thank You ! Gert-Jan Geraeds, Executive Publisher G.Geraeds@Elsevier.com