A presentation showing basic Excel functions

1. EXCEL FOR
BEGINNERS
By S. Moya

2. 2
Workbook title
Rows
Ribbo
n
Tabs
Cell
Reference
Sheet
Columns

3. COLUMN AND ROW SIZE
3
If the text is too large for a cell and some of the letters are cut out, like in this example, the
column width can be extended by dragging the column horizontally or by right clicking on the
column and selecting “column width”. The same is applicable to row size
Figure 1
Figure 2

4. SORT AND FILTER
• Data can be entered randomly and then
sorted either in Ascending or Descending
order.
The following data has been
sorted according to the names
of the learners (figure 3)
4
Figure 1
Figure 2
Figure 3

5. FUNCTIONS
5
Excel has calculation functionalities which allow for users to perform calculations.
Formulars can be inserted on the ‘Insert function’ button (figure 1) or by typing “=“ and
writing the name of the function like in figure 2
Figure 1
Figure 2

6. INSERTING CHARTS
6
For statistical purposes, charts can be inserted to compare
data
The Charts ribbon, is found on the Insert Tab (figure 1)
There is various tabs available, such as line, pie or bar
graphs (figure 2)
Figure 1
Figure 2

7. STYLES
7
In the Styles ribbon found on the
Home Tab, users can format the
table as a whole or specific cells.
For example, even entering marks,
marks that are less than 50% can
be highlighted in red (figure 2)
Figure 1 Figure 2

8. FORMATTING CELLS
8
Users can format cells in the Home
Tab under the Number ribbon
(figure 1)
Example: The
number 653 can be
changed into a
currency. Currency
settings can be
configured by clicking
‘Currency’ by the
Format Cells window
Figure 1
Figure 2
Figure 3

9. SEARCH TOOL
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If ever one does not know where to find a certain function, there is a search bar on top. The
user highlights what they need to format and enter the function by the search bar (figure 1).
Options will appear and the user can choose the appropriate one (figure 2)
Figure 1
Figure 2

10. REFERENCES
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Lotus, Y. (2014). Excel Basics. Assessed from:
https://www.slideshare.net/LotusYon/excel-basics-41920130 . (Assessed on 25
August 2021)
Blogger Mumma. ( 2015). Introduction to Microsoft Excel for beginners.
Assessed from: https://www.slideshare.net/BloggerMumma/introduction-to-
microsoft-excel-for-beginners .(Assessed on 25 August 2021)
Bandelier, C. (2014). Introduction microsoft excel 2007. Assessed from:
https://www.slideshare.net/roanokedirector/introduction-microsoft-excel-2007-
36795402. (Assessed on 25 August 2021)
Crop-sKool. (2014). Introduction to Microsoft Excel basics | Excel Intro | Excel |
Excel for starters. Assessed from:
https://www.slideshare.net/manjunathmathapati/introduction-to-microsoft-excel-
basics-excel-intro-excel-excel-for-starte .(Assessed on 25 August 2021)
Rahaman, A. ( 2013). Introduction to microsoft excel 2007. Assessed from:
https://www.slideshare.net/AbdulrahamanBinAbuba/introduction-to-microsoft-
excel-2007-27777851. (Assessed on 25 August 2021).

11. THANK YOU
11