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Final presentation strategies

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  8. 8. • An effective presentation makes the best use of the relationship between the presenter and the audience. It takes full consideration of the audience's needs in order to capture their interest, develop their understanding, inspire their confidence and achieve the presenter's objectives. PLANNING YOUR PRESENTATION
  9. 9.  Questions to ask yourself  Identify your aim.  Explore the topic of your presentation.  Know Your audience.  The main points you want to include.  Convince your audience to your point of view.  Prioritize expected outcomes from your audience. CHURNING YOUR BRAIN
  10. 10.  The first step in preparing a presentation is to learn more about the audience to whom you'll be speaking. It's a good idea to obtain some information on the backgrounds, values, and interests of your audience so that you understand what the audience might expect from your presentation. STEP 1: ANALYZE YOUR AUDIENCE
  11. 11.  Now the next step is to select a topic that is of interest to the audience and to you. It will be much easier to deliver a presentation that the audience finds relevant, and more enjoyable to research a topic that is of interest to you. STEP 2: SELECT A TOPIC
  12. 12.  Once you have selected a topic, write the objective of the presentation in a single concise statement. The objective needs to specify exactly what you want your audience to learn from your presentation. Base the objective and the level of the content on the amount of time you have for the presentation and the background knowledge of the audience.  As you research and develop the presentation keep the above mentioned topics cautiously in your brain during your delivery. STEP 3: DEFINE THE OBJECTIVE OF THE PRESENTATION
  13. 13.  Determine how much information you can present in the amount of time allowed. The body of the presentation is where you present your ideas convincingly and you need to illustrate and support them in the following ways:  Present data and facts  Read quotes from experts  Relate personal experiences  Provide vivid descriptions  Provide variety.  Listeners may quickly become bored by lots of facts and tire of hearing story after story STEP 4: PREPARE THE BODY OF THE PRESENTATION
  14. 14.  Decide how you will begin and end the talk.  Ask questions to stimulate thinking  Share a personal experience  Begin with a joke or humorous story  Project a cartoon or colorful visual  Make a stimulating or inspirational statement  Give a unique demonstration STEP 5: PREPARE THE INTRODUCTION AND CONCLUSION
  17. 17.  Most people spend hours preparing a presentation but very little time practicing it.  Speaking from Memory  Speaking from Notes  Speaking from Text  Using a Combination of Methods STEP 6: PRACTICE DELIVERING THE PRESENTATION
  18. 18.  A distinct advantage of speaking from memory is your ability to speak to the audience without relying on notes or a script.  This allows you the flexibility to move away from the podium and to maintain eye contact with the audience.  However, speaking from memory has disadvantages, too. Presentations from memory often sound rehearsed and the possibility exists that you'll forget an important point, present information that's inaccurate, or completely lose your train of thought. If you decide to deliver your presentation from memory, have notes handy to jog your memory just in case! SPEAKING FROM MEMORY
  19. 19.  Many people like to speak from notes. Typically these notes are either on cards or paper in outline form and contain key ideas and information. If you are using an electronic presentation tool, you may be able to include your notes in the presentation itself.  The benefit of delivering a presentation from notes is that you sound natural rather than rehearsed and you can still maintain relatively good eye contact with the audience. The down side is that you might not express your key ideas and thoughts as well as you may have liked had you planned your exact words in advance. SPEAKING FROM NOTES
  20. 20.  Speaking from text involves writing your speech out, word for word, then basically reading from the text. As with speaking from memory, an advantage of this method is that you plan, in advance, exactly what you're going to say and how you're going to say it.  A disadvantage is that you might appear to the audience to be stiff or rehearsed. You will need to make frequent eye contact and speak with expression to maintain the audience's interest. SPEAKING FROM TEXT
  21. 21.  The best method of all the three is combination method. For instance, experts suggest you memorize the first and last ten minutes of your talk so that you can speak flawlessly and without notes. Notes may be suitable for segments of your presentation that you know very well, for example, relating a personal story.  Finally, speaking from a text might be appropriate when you have quotes or other important points that you want to make sure you communicate accurately and completely. You can make a smooth segue to written text by saying something like: "I want to read this quote to you verbatim, to ensure that I don't distort the original intent." USING A COMBINATION OF METHODS
  22. 22.  The conclusion is an essential though frequently underdeveloped section of a presentation.  summarise  overview of what has been achieved and make a lasting impact.  Important elements of a conclusion are:  a review of the topic and purpose of your presentation: "In this presentation I wanted to explore ...";  a statement of the conclusions or recommendations to be drawn from your work: "I hope to have been able to show that the effect of ....";  an indication of the next stages (what might be done to take this work further?): "This does of course highlight the need for further research in the area of ...";  an instruction as to what happens next (questions, discussion or group work?): "I would now like to give you the opportunity to ask questions ...";  a thank you to the audience for their attention and participation: "That's all I have time for. Thank you very much for listening." THE CONCLUSION
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  24. 24. • The word “prop” comes from the term “theatrical property”. If you watch a play, props are objects used by actors on stage to add realism to the story and to help advance the narrative. Common props that are used in a play include tables, chairs, lamps, umbrellas. The list goes on and on. WHAT IS A PROP?
  25. 25. • In a presentation, props are objects that the speaker uses to enhance the impact of a presentation. • The size of the prop is limited only by the size of the stage. • Most props are small enough to be handled by the presenter. PROPS
  26. 26. • Slide presentations such PowerPoint, Keynote and Prezi are also props; however, they are such a specialized form of prop for presentations that they deserve separate consideration. SLIDE PRESENTATIONS
  27. 27. • The well-timed use of a well-chosen prop can make a big impression on the audience. Props can help a presentation in several ways: • They can make a point concrete. • They can have an emotional impact. • They can be effective metaphors. • They can inject humour into a presentation. • They focus the audience’s attention and interest. • They are memorable PROPS HELP A PRESENTATION
  28. 28.  1) The prop must be relevant to the message • It might seem axiomatic, but without question, this is the most important rule for using props. If the prop does not, in some way, contribute to the objective of your speech or presentation, you should not use it. TIPS FOR USING PROPS
  29. 29. • The larger the audience, the more care you must take to ensure that everyone can see the prop. It is frustrating for those who are sitting at the back if they cannot see it. Even for small audiences, a speaker must be sure that people can see the prop. This means holding it up or setting it up high enough and for long enough so that people can get a meaningful look. 2) MAKE SURE THE AUDIENCE CAN SEE THE PROP
  30. 30.  If you use more props than is appropriate for your presentation, there is a risk that it will come across as Vaudevillian rather professional.  is no “right” number of props to use, though in many cases, one will suffice.  It depends on a number of factors such as the amount of time you have, the nature of the props, whether the props are related, etc.  No two speeches are the same and each requires its own “recipe” to turn out right. 3) USE THE RIGHT NUMBER OF PROPS
  31. 31.  The more complicated the prop, the greater the chance that something can go wrong. Test it, test it and then test it again beforehand. This is especially important if the prop forms a key part of the presentation; for example, if it is an invention that you are revealing to the public. 4) MAKE SURE THE PROP WORKS
  32. 32.  Many props are simple items with few or no moving parts. The chances that they will not work are next to zero. But what about complicated props ?Or what if you forget or lose your simple prop? Can you adjust? Do you have a backup plan? 5) HAVE A BACKUP IN CASE THE PROP DOESN’T WORK
  33. 33. • The speaker must be comfortable in handling the prop from start to finish. This means revealing the prop, handling it, operating it (if applicable), putting it away and, of course, speaking about it. 6) BE COMFORTABLE WITH THE PROP
  34. 34.  Where possible, keep the prop hidden until you need it  This is more easily done with small props that you can keep in your pocket or behind the lectern. However, it might be possible with larger props if you have a big stage with a back curtain or wings. There are two main advantages with keeping the prop hidden: it will not distract the audience while you are talking about something else; and the impact of the prop will be greater if it is only seen when you reveal it. 7) KEEP THE PROP HIDDEN
  35. 35.  If you talk about the prop before showing it, build a sense of anticipation before the audience sees it  Doing so will focus the audience’s attention and give the prop greater impact when it is revealed. Of course, this requires the right choreography and the prop needs to live up to the expectation that you create; however, when done well, the effect is powerful. 8) TALK ABOUT THE PROP PRIOR SHOWING
  36. 36.  Unless you will need to refer to the prop again, I recommend putting it away (or at least to the side) once you are finished using it.  Otherwise, the prop could be a distraction for the rest of your talk.  The speakers must put the props away, put them to the side or had assistants can take away the props when they were finished with them. 9) PUT THE PROP AWAY WHEN YOU ARE FINISHED WITH IT
  37. 37.  when it comes to preparing a presentation and the same holds true for props.  With thousands of objects from which to choose, use your imagination and try to think of unusual props that would have a real impact on your audience.  One idea is to think about metaphors or analogies for the points you are trying to make and then look for the relevant item. It might be as close as your kitchen cupboard. 10) BE CREATIVE WITH YOUR PROPS
  38. 38. 39 •extreme or irrational fear of heights
  39. 39. 40 • Extreme or irrational fear of entering open or crowded places, of leaving one's own home, or of being in places from which escape is difficult.
  40. 40. 41 •extreme or irrational fear of the night or of darkness
  41. 41. 42 •extreme or irrational fear of confined places.
  42. 42. 43 • a strong fear of public speaking
  43. 43. WHAT DOES GLOSSOPHOBIA FEEL LIKE? • When faced with having to give a presentation, many people experience the classic fight-or-flight response. This is the body’s way of preparing to defend itself against perceived threats. • When threatened, your brain prompts the release of adrenaline and steroids. This causes your blood sugar levels, or energy levels, to increase. And your blood pressure and heart rate rise, sending more blood flow to your muscles
  44. 44. STRATEGIES FOR OVERCOMING GLOSSOPHOBIA There are some strategies that you can use in combination with tradition treatment or on their own. For example, you might find it beneficial to take a public speaking class or workshop. Many are developed for people who have glossophobia. You may also wish to check out an organization that trains people in public speaking. Here are some other tips to help you navigate public speaking situations:
  45. 45. • Strategies To Overcome In preparation Know your material. This doesn’t mean you should memorize your presentation, but you should know what you want to say and have an outline of the key points. Give special focus to the introduction, because this is when you are likely to be most nervous.
  46. 46. Most detrimental - catastrophising: “I think I am going to faint” “I’m sure to make a dreadful mistake and that will ruin everything” Best kind - realistic appraisal: “I’m bound to make a few mistakes, but so does everyone.” “The audience wants me to play well and will make allowance for a few slips”. Cognitive Strategies
  47. 47. Plan Everything Script your presentation. Practice often.
  48. 48. DURING YOUR PRESENTATION • Keep in mind that 40 percent of the audience fears public speaking, too. • There’s no need to apologize for being nervous. Instead, do your best to accept that stress is normal and use it to be more alert and energetic. • Smile and make eye contact • Take advantage of any opportunity to spend a few moments chatting with them. • Be sure to take several slow, deep breaths to help calm you down if needed.
  49. 49. • Even if you do not like the topic, develop an interest in it. • Be extremely well-prepared. • Anticipate hard and easy question. • Organize. • Memorize your opening statement. • Practice. • Strategies for preparation
  50. 50. • If your presentation is being videotaped before a live audience, ignore the camera. Likewise • If you are being interviewed before a camera, the viewer expects to see you communicating with your ‘live’ audience or interviewer. • If you are interviewed by a television reporter, keep your comments short and to the point. • If you must face a hostile interview on- camera, avoid the appearance of surprise. The only preparation is to expect an opening question that is hostile, direct, admissions, or explanations. On Camera Techniques
  51. 51. Try not to hold the microphone by hand in the first minute. Don't hold notes. The audience can see them shake. Use three-by-five cards instead. Use eye contact. It will make you feel less isolated. Look at the friendliest faces in the audience. Joke about your nervousness. What's the right wine to go with fingernails? Strategies When You are on Stage
  52. 52. Speak Up! Make sure to speak a little louder than normal Slow Down! When you are giving your speech Be Confident! You can do this! Believe in yourself! • Some Tips For Eloquent Speaking
  53. 53. Understanding presentational anxiety Applying some of these techniques and suggestions Overcome Your Anxiety
  54. 54. Obviously, there aren't butterflies fluttering around your stomach, but what causes this distinct feeling? You've likely heard of the "fight or flight" response-the nervous system's way of preparing the body for danger. When this kicks in, usually in a situation that's causing you anxiety, your body releases adrenaline. This increases your heart rate and redirects blood away from your stomach and toward your arms and legs (preparing you for fight or flight). The reduced blood flow to your stomach causes that 'fluttery' sensation. Where Does This Feeling Come From? Control The “Butterflies”
  55. 55. How to Alleviate Feelings of Anxiety 1. Practice intentional breathing. 2. Take care of yourself and declutter your surroundings. 3. Challenge your negative thoughts. 4. Visualize positive outcomes and plan for the day ahead 5. Accept uncertainty. 6. Surround yourself with positivity.
  56. 56. Extensive Practice can Take You From Here...... To Here
  57. 57. THANK YOU 58