Records
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This presentation is part of the online TAE40110 Certificate IV in Training & Assessment course offered by Fortress Learning. Fortress Learning's TAE program is based on the belief that every student is unique. Each student has an individual program tailored to reflect their prior learning, current situation, future goals and their preferred learning style. More information is available from www.fortresslearning.com.au or by telephoning 1300 141 994.
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Records
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- The AQTF states that assessors must keep accurate records of any assessments that they undertake.
- Records should include: - candidate selection - purpose of assessment - assessment records, data and information management - arrangements for credit, recognition of current competence, recognition of prior learning - assessor needs and qualifications - procedures for reporting, appeals, grievances and complaints - validation, evaluation and internal auditing - resourcing, access and equity, partnership arrangements and - links with human resource, industrial relations or quality management systems
- Assessments must be completed in a timely manner. Results must be recorded and communicated promptly.
- All RTOS must follow guidelines for keeping and recording documentation. These guidelines include: Providing secure storage, including backup of electronic records, retention, archiving and retrieval of student results for a period of thirty years. Transfer of records must be consistent with State or Territory registering body requirements.
- Providing for the retention, archiving, retrieval and transfer of all other records consistent with contractual and legal requirements and the requirements of the State or Territory registering body that has registered the organisation.
- Keeping compliance with external reporting requirements, for example the Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS)
- Safeguarding any confidential information obtained by the RTO and committees, individuals or organisations acting on its behalf.
- Information about a client is not disclosed to a third party without the written consent of the client.
- When reviewing an assessment plan, it should answer: - who will be involved - the logical order of the assessment process - any contextualisation that has occurred or will occur - resource requirements - organisational requirements - reasonable adjustments made or support needed and - how the assessment will actually be conducted, or how it should be conducted next time
- After conducting the assessment, reflect on the strengths and weaknesses, and make changes that will enhance the program. Track the changes using version control procedures.
- The following can be considered during the review process: - consultation with individuals who are expert in assessment and the relevant Training Package - consultation with administrative staff - consultation with management - consultation with regulatory authorities - field or pilot testing with groups of assessors and candidates - review of OHS considerations - peer review by assessors in the relevant industry and - workshopping with assessors and other key stakeholders in the relevant industry sector
- Documentation of the review process including who, what, where, when, and why should occur.
- Templates can help with the review process. A good template ensures that we are meeting the required standard for documentation.