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2. Standard Toolbar
Setting Margins
Formatting Toolbar
Graphics
Formatting Font Style And Font Size
Spell Check
Paragraph Indent Markers
Save As
Setting Indents
Print
Paragraph alignment
Paragraph And Line Spacing
Click on the
Tabs
Delete header/ Footer
Quit

3. Standard Toolbar
Setting Margins
Formatting Toolbar
Graphics
Formatting Font Style And Font Size
Spell Check
Paragraph Indent Markers
Save As
Setting Indents
Print
Paragraph alignment
Paragraph And Line Spacing
Click on the
Tabs
Delete header/ Footer
Quit

4. New : New documents will open.
Open : You have clicked on this button, the
open screen will appear with the files in
them. You have to click on the File to open
the file to work on it.
Save : Just click on it. Computer will
remember
store everything for your
Print : Dotoyou have a printer?
futureon
Click references.
this
button. Whatever is there on the
screen will be printed without

5.  Print Preview : you have written a long letter. Do
you like to see it before it is being printed? Go
ahead and click. The document Will become small
and the entire letter will be on the screen for you
to check.
 Spell Check : click on this button, the spelling
check will be carried out by your friendly
computer.
 Scissors : you can cut anything with it. But pleas
 do not :apply your scissors on the screen . Your
Copy
again highlight/select the text.
teacher mayNothing happened? the clouds over
Click on it. not like it. Bring But yes,
your text. The computer buffs call the next
something has happened. Go to it high lighting.
button and click.

6.  Paste : the text has reappeared. You can click as
many times and the text will appear that many
times.
 Format painter : just ignore it. You have nothing
to do with it now.
 Undo : make any mistake and click on it. Your
best friend.
 Redo : you can redo your mistake.
Insert Tables insert the table.
 Web Toolbar : toolbar for the internet links.
Insert and borders shows the toolbar
 TablesExcel Chart ::we shall leave the for
next button tables and its next.
creating theand jump toborder.

7. The toolbar in microsoft word contains a lot
of information and options. The purpose of
the toolbar is to save you the trouble of
finding the same options in the menus at the
top of the screen. If there are unnecessary
items on the toolbar that you rarely use or if
you have trouble navigating around so many
different buttons, you can format the toolbar
to save yourself time and frustration.
Formatting the toolbar lets you customize
word to fit your needs by placing the items
that you use the most in the toolbar.

8. You have already learnt font styles and font
sizes using the button available on the
Formatting Toolbar. You may carry out
similar functions once you select font option
from Format Menu.
Follow the steps :
Click on Format Menu.
Select Font Option and click.
See the Dialog box as shown.

9. You may carry out font changes.
You may carry out font size
changes.
You may change colour for your
text.
You may underline your selected
text.
You may space the characters.
Please note that one point of a
Font size is equal 1/72 of an inch.

10. The indent markers help to control the positions
of the selected paragraph’s indent
There are three indent markers :
First line indent controls the first line.
Left indent controls left margin of all
other lines.
Right indent controls the right margin
of every line of a paragraph.

11. Select paragraph.
Click and drag the indents as
desired.
To increase/decrease indent, use
the buttons on the Formatting
Toolbar.
Click on them as required.

12. •
•
•
•
Paragraph alignment can be carried out with
help of alignment button on the formatting
toolbar.
Click on this button
to align the paragraph
from the left.
Click on this button
to align the paragraph
from the right.
Click here
for centre text.
Justify
: Spacing between words will be
increased to fill up each line of the selected
paragraph so that your text looks good. Both left

13. Follow the steps :
Select the paragraph.
Click on format menu.
Select paragraph option.
The dialog box will open.
Select double spacing.
Click OK.
The paragraph will have double spaces between
each line.

14. To delete or remove the header or footer from
the document follow the steps :
Open header or footer area.
From edit menu. Select all option.
Press Del key. The header or footer will
disappear.
Click on Close to close header or footer.
It may be noted that Date /Time, Page No., etc
can be inserted at the Top or Bottom or on
Each page.

15. Word can help you to draw margins on all sides of the
documents. Left, right, Top and Bottom. Margins con be set
in two ways :
a) Page setup option to set margins.
 Click on File.
 Select page setup option. Page setup dialog box will be
available .
 You may select all the margins.
b)
Faster way to change the margin will be to use print
preview option. Please follow the steps :
 From File menu, select option print preview.
 The preview will be seen on the screen.

16. Various types of graphics can be placed in word
document. These may be done in various ways :
 By using drawing toolbar, you should be able to draw out
number of graphics.
 By using Word art you should be in a position to write
graphic related colourful alphabets.
Apart from this you may follow the following steps :
 Please the cursor in the document where you want to insert
your picture/Clip Art/Graphics.
 From the insert menu, click on picture option.
 Now you are in a position to bring any graphics
from any drive or directory or from clip Art.

17. MS Word 2003 automatically checks your
spelling and your grammar as you type your
document. When you notice a red wavy line
it shows there is a spelling mistake. You can
correct the spelling in the following way :
Bring the Mouse on the Mispelt word.
Right click the Mouse to display a pop-up
menu the correct word
Selectshown in figure. and click on it.
The spelling will be corrected.

18. When you check the spelling of your
document through Tool Menu and spelling
and Grammar Option. Word 97 will check
spelling from the cursor’s current position
down to the end of the document.
If you want to check the spelling of entire
document then get the cursor at the
beginning of the document (Ctrl+Home)
before carrying out spell check.
Follow the instructions given in the spell
check dialog box.

19. To save a document for the first time please
follow the steps :
Choose from the File Menu. Save As
Options.
Get the save dialog box.
Select the location Drive/Folder.
In the File name text box, type the name
of the file and click on OK.

20. Do you want to print your document? Please
follow the steps :
Click on File Menu.
Select Print option. You can see that print
dialog box is appeared.
You can select number of copies to be printed.
You can select the page to be printed.
Once you have done the selection.
Click OK.