Successful event planning is based on teamwork. If you want an efficient well-trained team, you've got to provide the proper training and the right tools.

1. Train Your Project or Event
Planning Team Like a Pro

2. To demonstrate how the 'Tell-Show-Do-Review' technique can be applied to project or
event planning we'll use my wedding rehearsal. If we were to view this as a classroom
environment, the officiant and venue’s wedding coordinator function as the instructors
and the wedding party is the team to be trained.
This presentation is inspired by the SmartDraw Blog post entitled,
“Train Your Project or Event Planning Team Like a Pro”
To view the full blog posting go to http://blog.smartdraw.com/

4. Technique Description Wedding Rehearsal
Example
TELL Tell them what
they’ll be
trained on and
why
(Auditory)
What is a wedding
rehearsal? Why have a
wedding rehearsal?
SHOW Show or
demonstrate
what you’re
going to train
(Visual)
Explain as well as
demonstrated the
components of the
wedding ceremony
DO Do
the task
themselves
(Tactile)
Walk-through the
wedding ceremony
REVIEW Review what
they just
learned
Provide a high-level
review
SmartDraw Diagram: The diagram is designed to reinforce
the demonstration as well as show the location where everyone
will be during the ceremony.

5. Review Handout #1:
Ceremony Schedule Diagram
Audience: Wedding Party and Officiant
Application of Information Learned: A section titled "What I Should
Know Before the Wedding," encouraged the wedding party to
answer questions involving their participation in the ceremony.
SmartDraw Tip: Once you've mind mapped all of the
information, simply organize everything by clicking and dragging
them into logical groups. With any of the templates you can add
text, color, and style to bring attention to certain elements of a
diagram. Use the Flowchart Template to clearly articulate
the steps or process of the ceremony and photo shoot.

6. Review Handout #2:
Photo Line Up Diagram
Audience: Photographers, Maids of Honor (The two Maids of
Honor were asked to assist the photographers in organizing the
photo groups).
SmartDraw Tip: This diagram is actually the subset of the
information that was mind mapped in the diagram above. When
you're aware that you will re-purpose a diagram, I recommend
that you first include all the information. Then you have the
option to determine what is displayed or hidden before
you print.

7. Review Handout #3:
Comprehensive Diagram
Audience: Day-of Coordinator
SmartDraw Tip: When designing diagrams for the
purpose of providing instructions to others, it's
important to chunk the information to make it
easier for your viewer to understand. In this case,
the day-of coordinator would need to see the big
picture as well as details such as the names of
individuals participating in the formal photos. To
label the diagram simply navigate to the Home
Ribbon and select the appropriate shape from the
Shape drop-down menu. Then modify the color as
well as transparency by using the Fill and Line
controls found within the Home Ribbon. There's no
need to eyeball the placement of objects in
SmartDraw. Simply use the Design Ribbon to align,
make same, and space evenly.

8. About RuthJoy Bitner, M.Ed.
With a M.Ed. in Human Resource Development and
Organizational Behavior, RuthJoy has become a trusted
advisor and educator working with mid-market to global
organizations providing change management and user
adoption strategy services for more than 15 years. As the
Director of Learning and Organizational Development of
SmartDraw Software she continues to coach and mentor
professionals from non-profits to Fortune 500 companies.
An unashamed perfectionist and absolute “SmartDraw Addict,” she
discovers innovative ways to use diagrams in her day-to-day activities to
increase productivity and efficiency for herself as well as her clients.

9. Leave a comment and subscribe to
http://blog.smartdraw.com/
Email support@smartdraw.com
800-768-3729 (toll-free) or 858-225-3300
Monday – Friday 6:00 am to 5:00 pm PST
Follow SmartDraw
Learn More About SmartDraw