This is part 2 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

1. Hosting Effective OnlineMeetings Part 2 Strength-based Meeting Management Tool Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc. September, 2009

2. Debrief technology plansWhat are you planning to do online?

3. Part TwoMeetings by DesignThe PLANC

4. The Five Why’sWhy?Why?Why?Why?Why?

5. When a meeting is high functioning, what’s happening? What do you see, hear, feel?

6. What are the specific behaviors you witness? What kind of energy field do the behaviors create?

7. What encouraged the behaviors to show up? Were they planned?

8. What created the container? What created the conditions for success?

9. Who created the conditions? Was it by design or by accident?

10. Designing Meetings for Success Where to Start?

11. With the end in mind ….. What are the outcomes you want to achieve? In terms of relationships? process outcomes In terms of goals? content outcomes

12. What are your beliefs about how the meeting outcomes can be achieved? What are you assuming? Based on what data?

13. What are your intentions for what will be accomplished in the meeting? The Agenda Who, what, where, when and why

14. What actions need to be taken to prepare for the meeting? Develop and implement the PLANC

15. The Meeting

16. Omega Point's Learning Template for Meeting Management Beliefs Intentions Outcomes Actions The Meeting

17. Omega Point's Learning Template for Meeting Management Begin here! Outcomes Why are we meeting? What are the Expected Outcomes Actions The Meeting

18. Omega Point's Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Outcomes Why are we meeting? Whose voice needs to be represented? What are the Expected Outcomes Actions The Meeting

19. Omega Point's Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Intentions Outcomes What will be covered on the agenda? Who will lead the meeting? What data will be provided in advance? Why are we meeting? What are the Expected Outcomes Actions The Meeting

20. Omega Point's Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Intentions Outcomes What will be covered on the agenda? Who will lead the meeting? What data will be provided in advance? Why are we meeting? What are the Expected Outcomes Actions The Meeting

21. Learning Template for Meeting Management Begin here! Beliefs What meeting design will produce the desired outcomes? What are strengths to build upon? What are the challenges? Intentions Outcomes What will be covered on the agenda? Who will lead the meeting? What data will be provided in advance? Why are we meeting? What are the Expected Outcomes Actions The Meeting

22. Omega Point’s Learning Template Beliefs Intentions Outcomes Actions

23. Think of a regular meeting that you’d like to improve. If your team was an animal, what animal would it be?

24. PROCESS People issues Feelings of Engagement, Respect, Possibility, Trust, Decision-making Authority, Accountability CONTENT Topic issues Questions of purpose, data, systems, goals, objectives, strategies, timelines, reporting requirements Two Sides of the Same Coin

25. Which side of the coin presents the most challenges for you? Process Content Poll

26. PLANC MEETING MANAGEMENT TOOL P urpose

27. PLANC MEETING MANAGEMENT TOOL L ogistics P urpose

28. PLANC MEETING MANAGEMENT TOOL L ogistics Agenda P urpose

29. PLANC MEETING MANAGEMENT TOOL L ogistics Agenda P urpose N ext Steps

30. PLANC MEETING MANAGEMENT TOOL L ogistics Agenda P urpose N ext Steps C ritique

31. Why? unique team contribution

32. Who? diverse perspectives

33. Logistics People Time Place

34. AGENDA Content Lead Process Lead

35. NEXT STEPS Who? What? Where? When?

36. CRITIQUE the MEETING What worked? What might be changed? How well were roles utilized?

37. Poll

38. How is it Different?

39. How is it Different? If you serve as aTeam Lead Click on the green check mark.

40. How is it Different? If you serve as aTeam Lead Click on the green check mark. Is thereshared leadershipfor all the tasks involved in creating a successful meeting?

41. Content Lead Real-timeScribe All focus on Timekeeper Process Lead PLANC Social MediaLead HostConvener Logistics Lead Chat Spanner Roles

42. Every Partner responsible attentive focused

43. Content Lead tracks tasks listens for threads reflects on progress agenda

44. Process Lead designs conversations facilitates reflects on team dynamics co-creates agenda

45. Logistics Lead Checking Calendars Time Place

46. HostConvener Invites Sends Reviews Agenda Welcomes Reviews Planc’d Agenda Gives context and voice

47. Timekeeper Tracks Time & Due Dates

48. Real-timeScribe Issues Decisions Commitments Learnings Critique

49. Chat Spanner Discussion Area Type here Captures conversation in the chat log

50. Social MediaLead Supports Collaborative On-Line Efforts

51. What questions do you have about the PLANC Roles? What other roles might be helpful?

52. Everything that Enables, Disables Also Everything that Disables, Enables Also Source: Paul Underwood, Native American Wisdom Keeper

53. Leveraging Multiple Viewing Points Anticipate change well in advance of its arrival (see the past, present and future at a glance) Good at organizing tasks and people (cover the details and equip staff for success) Always checking out alternative possibilities (hold the door open for new ideas) Grow and develop in challenging circumstances (apply lessons learned to current reality) Visionaries Organizers Experimenters Wisdom Keepers Source: Paul Underwood, Native American Wisdom Keeper

54. CRITIQUE the MEETING What worked? What might be changed? How well were roles utilized?

55. Photo Citations Shimmering reflections http://www.flickr.com/photos/pagedooley/2577006675/ Hourglass http://www.flickr.com/photos/aidanmorgan/2331754875/ Purpose http://www.flickr.com/photos/mag3737/2555523620/ Logistics http://www.flickr.com/photos/24847875@N05/3365692726/ Social Media ROI http://www.flickr.com/photos/intersectionconsulting/3598356119/ RNA http://www.flickr.com/photos/ethanhein/2250889077/ Rainbow http://www.flickr.com/photos/jakerome/3065903183/ Scribe http://www.flickr.com/photos/jefka/3815056107/ Open http://www.flickr.com/photos/cquarles/3340476607/ Question mark http://www.flickr.com/photos/24350382@N07/2949435839/