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22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification de projet de numérisation
Structure of this Session
Structure de cette séance
INDEX
●Planning for Mobilization
Break for Results 1
●Clustering the Components
Break for Results 2
●Elements of a Good Plan
●Conclusion
●References
●Session 4 Introduction
Index
CONTENU
●La planification de la mobilisation
Pause pour Résultats 1
●Regroupement des composants
Pause pour Résultats 2
●Les éléments d'un bon plan
●Conclusion
●Les références
●Introduction à la séance 4
Contenu
“That would be no good, said the wizard, not without a mighty Warrior,
even a Hero. I tried to find one; but warriors are busy fighting one
another in distant lands, and in this neighbourhood heroes are scarce,
or simply lot to be found… So now let us get on and make some plans.”
Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
Planning for Mobilization
“That would be no good, said the wizard, not without a mighty Warrior,
even a Hero. I tried to find one; but warriors are busy fighting one
another in distant lands, and in this neighbourhood heroes are scarce,
or simply lot to be found… So now let us get on and make some plans.”
Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
La planification de la mobilisation
Resources
Use
Goals
PlanningforMobilization
Mobilization - “An Unexpected Party”
Definition: “Bring resources into use to achieve a particular goal.”
- Oxford English Dictionary
Ressources
Utilisation
Objectifs
Laplanificationdelamobilisation
Mobilisation - "Une partie inattendue"
Définition: "Amener des ressources en service pour atteindre un objectif
particulier."
- Oxford English Dictionary
Mobilization - “An Unexpected Party”
Use
● Leave the Shire
● Confuse Trolls
● Seek advice from Elrond
● Sing with Elves
● Evade Goblins
● Trick Gollum
● Fight giant spiders
● Escape the Elven King’s prison
● Steal from Smaug
● Battle the 5 armies
● Get home
Goals
● GOLD
● ARKENSTONE
● FAME
● GLORY
● HONOUR
Resources
● NEUTRAL
• Individuals (Gollum, Smaug)
• Men (Bard)
● EVIL
• Goblins (Bolg, Golfimbul, The
Great Goblin)
• Trolls (Tom, Bert, William)
• Wizards (Sauron, Sauroman)
● GOOD
• Dwarves (Kili, Fili, Dori, Ori, Nori,
Oin, Gloin, Balin, Dwalin, Bifur,
Bofur, Bomber, Thorin)
• Elves (Elrond,, The Elven King)
• Wizards (Gandalf, Radagast)
• Men ( Beorn)
PlanningforMobilization
Mobilisation - "Une partie inattendue"
Utilisation
● Quitter la Comté
● Embrouiller les Trolls
● Demander conseil à Elrond
● Chanter avec les Elfes
● Echapper aux Gobelins
● Jouer un tour à Gollum
● Combattre les araignées géantes
● S’évader de la prison du Roi des Elfes
● Voler le trésor de Smaug
● Combattre les 5 armées
● Rentrer à la maison
Objectifs
● OR
● ARKENSTONE
● CELEBRITE
● GLOIRE
● HONNEUR
Ressources
● NEUTRES
• Individus(Gollum, Smaug)
• Humains (Bard)
● MAUVAISES
• Gobelins (Bolg, Golfimbul, Le
Grand Gobelin)
• Trolls (Tom, Bert, William)
• Sorciers (Sauron, Saroumane)
● BONNES
• Nains (Kili, Fili, Dori, Ori, Nori,
Oin, Gloin, Balin, Dwalin, Bifur,
Bofur, Bomber, Thorin)
• Elfes (Elrond,, Le Roi des Elfes)
• Sorciers (Gandalf, Radagast)
• Humains (Beorn)
Laplanificationdelamobilisation
Mobilization
Tasks
● Specimen/Object Staging,
● Curation,
● Data Review,
● Database Review
● Image Capture,
● Transcription,
● Data Cleaning,
● Quality Checking
● Georeferencing,
● Re-publishing
Goals
● Extended Metadata,
● Multiple angles,
● All maged
● Georeferenced
● Published,
● Own IPT
Stakeholders
● INSTITUTIONAL
• Collections (Collections
Managers, Librarian, Curator,,,)
• Personnel (HR…)
● PROJECT
• Digitization (Imagers,
Geographer...)
• Project Management (PI…)
● EXTERNAL
• Web (Designer, Developer)
PlanningforMobilization
Mobilisation
Tâches
● Préparation des Spécimens / Objets
● Curation
● Revue des Données
● Revue de la Base de Données
● Capture des Images
● Transcription
● Nettoyage des données
● Contrôle Qualité
● Géoréférencement
● Re-publication
Objectifs
● Métadonnées augmentées,
● Plusieurs angles de vue,
● Prise de vue pour tous les spécimens
● Géoréférencement complet
● Publication,
● Installation de l’IPT
Groupes des
Intervenants
● NIVEAU INSTITUTIONNEL
• Collections (Gestionnaires de
Collections, Bibliothécaire,
Chargé de collection, ...,)
• Personnel (Ressources
humaines…)
● PROJET
• Équipe de Numérisation
(Preneurs d’images,
géographes…)
• Gestion de projet (PI…)
● EXTERNES
• Équipe Web (Graphiste,
Développeur...)
Laplanificationdelamobilisation
WHO (person) is going to do it?
AFFILIATIONS
● Institutional; Project; External
STAKEHOLDERS
● Collections; Project
Management; Digitization
Team; Personnel; Web Team;
Technology; Research;
Institution
ROLES
● Collections Manager;
Conservator; Librarian;
Registrar; Archivist; Project
Manager; Principal Investigator;
Imagers; Transcribers; Quality
Checker; Data Specialist;
Human Resources; Finance;
Designer; Web Developer;
Content Developer;
Programmer; Network
Administrator; Helpdesk;
Database Administrator;
Researcher; Volunteer/intern;
Curator; Geographer
WHO?
Affiliations
● The group or business to whom the
Stakeholder reports.
Stakeholders
● Groups or teams of people whose areas of
responsibility may affect the success of
your project.
Roles
● Actual individuals who you may need to
help you successfully complete your
project.
PlanningforMobilization
Stakeholders, Affiliations and Roles
QUI (personne) va faire le travail ?
AFFILIATIONS
● Institutionnelles ; Au Projet ; Externes
GROUPES DES INTERVENANTS
● Collections; Gestion de Projet ;
Equipe de numérisation , Personnel,
Equipe web ; Technologie :
Recherche ; Institution
RÔLES
● Gestionnaire de Collections ;
Conservateurs, Documentaliste;
Registraire ; Archiviste ; Gestionnaire
de projet ; Chercheur : Imageurs ;
Transcripteurs ; Contrôleurs Qualité ;
Spécialiste des Données ;
Ressources humaines ; Finance ;
Designer; Développeur web ;
Développeur de contenu ;
Programmeur ; Administrateur
réseau ; Helpdesk ; Administrateur
de base de données ;
Volontaires/Stagiaires; Géographe
QUI ?
Affiliations
● Le groupe ou institution auquel le group
des intervenants impliqué rend des
comptes.
Groupes des intervenants
● Groupes ou équipes de personnes dont
les domaines de responsabilité peuvent
avoir des répercussions sur le succès du
projet.
Rôles
● Individus dont vous pouvez solliciter l’aide
afin de compléter votre projet avec succès.
Laplanificationdelamobilisation
Personnes, Affiliations et Rôles
WHICH (choice, alternative) things do we
need to do?.
● STAGE
o Before, During, After
● TASK
o Specimen/object
Staging; Curation; Data
Review; Database
Review; Hiring Staff;
Equipment Purchasing;
Equipment Setup;
Database Modifications;
Image Capture;
Transcription; Data
Cleaning; Quality
Checking; Publishing;
Georeferencing; Re-
publishing; Provisioning
Storage; Budgeting;
Specimen/object Return;
Data Standards
WHICH?
Stages
● Point in time relative to the project start
during which the task should be carried
out.
Tasks
● Jobs that will need to be done in order to
achieve the aims of the project.
PlanningforMobilization
Tasks and Stages
QUELLES (choix, alternative) choses
devons nous réaliser ?.
● ÉTAPES
o Avant, Pendant, Après
● TÂCHES
● Préparation des
Spécimens / Objets;
Revue de la Base de
Données; Mettre en
place l'Équipement;
Transcription;
Publication; Gestion
Serveur Stockage;
Curation; Recruter
l'Équipe; Modifications
de la Base de Données;
Nettoyage des
Données;
Géoréférencement;
Budgétisation; Revue
des Données; Acheter
de l'Équipement;
Capture des Images;
Contrôle Qualité;
Republication; Retour
des Spécimens / Objets;
Standards de Données
LESQUELLES ?
Étapes
● Des périodes relatives au début du projet
pendant lesquelles les tâches doivent être
effectuées.
Tâches
● Les actions qui contribuent à la réalisation
des objectifs du projet.
Laplanificationdelamobilisation
Tâches et Étapes
WHAT (specific thing, object) do you
want to do?
WHEN (time, occasion, moment) do you
want it done?.
● GOALS
o Darwin Core Data;
Extended Metadata; All
Imaged; Regularly
Published;
Georeferenced; Own
IPT
WHAT? WHEN?
Goals
● Deliverables.
• Stated
• Implied
● Deadlines
• Milestones
• Final
PlanningforMobilization
Goals
QUE (chose spécifique, objet) voulez-
vous faire ?
QUAND (jour, occasion, moment)
voulez-vous que ce soit fait ?
● OBJECTIFS
o Données au format
Darwin Core;
Métadonnées
augmentées; Prises de
vues complètes;
Données régulièrement
publiées; Données
géoréférencées; IPT
installée
QUOI ? QUAND ?
Objectifs
● Délivrables.
• Définis
• Sous-entendus
● Dates de rendu
• Intermédiaires
• Finale
Laplanificationdelamobilisation
Goals
“ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R.
(1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
Break for Results
“ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R.
(1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
Pause pour les Résultats
QUESTIONNAIRE RESULTS 1
Results
RÉSULTATS DU QUESTIONNAIRE 1
Résultats
QUESTIONNAIRE RESULTS 1
Results
RÉSULTATS DU QUESTIONNAIRE 1
Résultats
“ The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back
Again. George Allen & Unwin Ltd. London.”
Clustering the Components
“ The goblins chained their hands behind their backs and linked them all
together in a line and dragged them to the far end of the cavern with
little Bilbo tugging at the end of the row. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back
Again. George Allen & Unwin Ltd. London.”
Rassembler les éléments
Group
Similar
Things
ClusteringtheComponents
Cluster - “The Gathering of the Clouds”
Definition: “A group of similar things or people positioned or occurring
closely together.” - Oxford English Dictionary
Rassembler
Eléments
Similaires
Rassemblerleséléments
Cluster - “The Gathering of the Clouds”
Definition: “A group of similar things or people positioned or occurring
closely together.” - Oxford English Dictionary
Cluster - “The Gathering of the Clouds”
Filming
● DIRECTION
• Director, producer
● SHOOTING
• camera men, sound...
● TRAINERS
• Voice, fighting...
● ARTISTS
• Makeup, prosthetics...
Post-Production
● SPECIAL EFFECTS
• Original author, Screenplay
● MUSICIANS
• Goblins (Bolg, Golfimbul, The
● EDITORS
• Dwarves (Kili, Fili, Dori, Ori, Nori,
Concept
Development
● CASTING
• Stars, extras...
● WRITERS
• Original author, Screenplay
● DESIGNERS
• textiles, costumes,footwear...
ClusteringtheComponents
Rassembler - “L’amoncellement des nuages”
Tournage
● REALISATION
• Réalisateur, producteurr
● EQUIPE TECHNIQUE
• caméramans, ingénieurs du
son...
● ENTRAÎNEURS
• Voix, combats...
● ARTISTES
• Maquillage, prothèses...
Post-Production
● EFFETS SPECIAUX
• Auteur, scénariste
● MUSICIENS
• Gobelins (Bolg, Golfimbul
● MONTEURS
• Nains (Kili, Fili, Dori, Ori, Nori,
Développement du
Concept
● RECRUTEMENT DES ACTEURS
• Stars, extras...
● SCENARISTES
• Auteur du roman, scénariste
● DECORATEURS/COSTUMIERS
• textiles, costumes,chaussures...
Rassemblerleséléments
Cluster
Digitization
● Image Capture
● Transcription
● Data Cleaning
● Quality Checking
● Publishing
After Digitizing
● Georeferencing
● Re-publishing
● Specimen/Object Return
Before Digitizing
● Specimen/Object Staging
● Curation
● Data Review
● Database Review
● Provisioning Storage
● Budgeting
● Data Standards
● Hiring Staff
● Equipment Purchasing
● Equipment Setup
● Database Modifications
● Budgeting
Clusteringthecomponents
Rassemblement
Numérisation
● Capture des Images
● Transcription
● Nettoyage des Données
● Contrôle Qualité
● Publication
Après
Numérisation
● Géoréférencement
● Republication
● Retour des Spécimens / Objets
Avant
Numérisation
● Préparation des Spécimens / Objets
● Curation
● Revue des Données
● Revue de la Base de Données
● Gestion Serveur Stockage
● Budgétisation
● Standards de Données
● Recruter l'Équipe
● Acheter de l'Équipement
● Mettre en place l'Équipement
● Modifications de la Base de Données
Rassemblerleséléments
HOW (way, manner, form) are we going
to do it?.HOW?
Task Clusters
● Digitization
Workflows
● Sequential
• Simple
• Linear
● Rules Driven
• Logic
• Linear
● State Machine
• Complex
• Asychronous
Clusteringthecomponents
Task Clusters and Workflows
COMMENT (façon, manière, forme)
allons-nous réaliser ces tâches ?.COMMENT ?
Regroupement des tâches
● Numérisation
Workflows
● Séquentiel
• Simple
• Linéaire
● Guidé par des règles
• Logique
• Linéaire
● A l’échelle nationale
• Complexe
• Asynchrone
Regroupement des tâches et workflows
Rassemblerleséléments
HOW (way, manner, form) are we going
to do it?
There are FIVE major
groups of tasks that
comprise the digitization
process.
● pre-digitization curation
and staging
● specimen image
capture
● specimen image
processing
● electronic data capture
● georeferencing locality
descriptions.
Source: https://www.idigbio.org/content/digitization-workflows
Reference: ZooKeys 209: 19-45 (20 Jul 2012) doi: 10.3897/zookeys.209.3135 (http://zookeys.pensoft.net/articles.php?id=2926%7C)
Clusteringthecomponents
Task Clusters
HOW?
COMMENT (façon, manière, forme)
allons-nous réaliser ces tâches ?.
Il existe CINQ groupes de
tâches principaux, qui
forment le processus de
numérisation.
● Gestion et préparatifs
pré-numérisation
● Prise de vues de
spécimens
● Traitement des prises
de vues de spécimens
● Informatisation des
données
● Géoréférencement des
descriptions de
localités.
Source: https://www.idigbio.org/content/digitization-workflows
Reference: ZooKeys 209: 19-45 (20 Jul 2012) doi: 10.3897/zookeys.209.3135 (http://zookeys.pensoft.net/articles.php?id=2926%7C)
Regroupement des tâches
COMMENT ?
Rassemblerleséléments
HOW (way, manner, form) are we going
to do it?
Sequential - Represents a
series of steps. The steps
are performed one after
another until the last activity
is completed.
HOW?
Source: https://www.idigbio.org/content/digitization-workflows
Clusteringthecomponents
Workflows
COMMENT (façon, manière, forme)
allons-nous réaliser ces tâches ?.
Séquentiel - Représente
une série d’étapes. Les
étapes sont réalisées les
unes après les autres jusqu’à
ce que la dernière activité
soit achevée.
COMMENT ?
Source: https://www.idigbio.org/content/digitization-workflows
Workflows
Rassemblerleséléments
HOW (way, manner, form) are we going
to do it?
Rules-driven Implemented
based on a sequential
workflow however, rules and
business logic can alter the
progress of the workflow.
HOW?
Source: https://www.idigbio.org/content/digitization-workflows
Reference: https://www.idigbio.org/sites/default/files/sites/default/files/Workflow_MellonTypePDC_v4.jpeg
Clusteringthecomponents
Workflows
COMMENT (façon, manière, forme)
allons-nous réaliser ces tâches ?.
Guidé par des règles Mis
en place suivant un workflow
séquentiel, cependant les
règles et contraintes
extérieures peuvent altérer la
progression du workflow.
COMMENT ?
Source: https://www.idigbio.org/content/digitization-workflows
Reference: https://www.idigbio.org/sites/default/files/sites/default/files/Workflow_MellonTypePDC_v4.jpeg
Workflows
Rassemblerleséléments
HOW (way, manner, form) are we going
to do it?
State Machine - The steps
in a state machine workflow
execute asynchronously i.e.
they are not necessarily
performed one after another,
but instead are triggered by
actions and states in
previous steps. One state is
assigned as the start state,
and then, based on an event,
a transition is made to
another state and so on.
HOW?
Source: https://www.idigbio.org/content/digitization-workflows
Clusteringthecomponents
Workflows
COMMENT (façon, manière, forme) allons-
nous réaliser ces tâches ?.
A l’échelle nationale - Les
étapes d’un workflow à l’échelle
nationale s’exécutent de façon
asynchrone, c’est-à-dire qu’elles
ne sont pas forcément effectuées
les unes après les autres mais
sont au contraires mises en route
par les actions et et statuts des
étapes précédentes. Un état est
désigné comme étant l’état initial,
puis, en fonction d’un
événement, une transition vers
un autre état s’effectue et ainsi
de suite.
COMMENT ?
Source: https://www.idigbio.org/content/digitization-workflows
Workflows
Rassemblerleséléments
“ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R.
(1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
Break for Results
“ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R.
(1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
Pause pour les Résultats
QUESTIONNAIRE RESULTS 2
Results
RESULTATS DU QUESTIONNAIRE 2
Resultats
“We are met to discuss our plans, our ways, means, policy and devices.
We shall soon before the break of day start on our long journey, a
journey from which some of us, or perhaps all of us (except our friend
and counsellor, the ingenious wizard Gandalf) may never return. It is a
solemn moment.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
Elements of a Good Plan
“We are met to discuss our plans, our ways, means, policy and devices.
We shall soon before the break of day start on our long journey, a
journey from which some of us, or perhaps all of us (except our friend
and counsellor, the ingenious wizard Gandalf) may never return. It is a
solemn moment.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.”
Éléments d’un Bon Plan
Detail
Proposal
Achievements
ElementsofaGoodPlan
Plan - “Riddles in the Dark”
Definition: “A detailed proposal for doing or achieving something.” - Oxford
English Dictionary
Détail
Proposition
Délivrables
Élémentsd’unBonPlan
Plan - “Devinettes dans l’obscurité”
Définition: “Une proposition détaillée pour faire ou arriver à quelque
chose.” - Oxford English Dictionary
Plan
Goals
● Bilbo
• Adventure
● Dwarves
• Gold
● Thorin
• Arkenstone
● Everyone
• Fame
• Glory
• Honour
Proposal
● Leave the Shire
● Seek advice from Elrond
● Steal from Smaug
● Get home
Details
● Map
● Key
● Arrive by Durin’s Day
ElementsofaGoodPlan
Plan
Objectifs
● Bilbo
• Aventure
● Nains
• Or
● Thorin
• Arkenstone
● Tous
• Célébrité
• Gloire
• Honneur
Proposition
● Quitter la Comté
● Aller demander conseil à Elrond
● Voler le trésor de Smaug
● Rentrer chez soi
Détails
● Carte
● Clef
● Arrivée le Jour de Durin
Élémentsd’unBonPlan
Plan
Proposal
● RATIONALE
● METRICS
Detail
● PRACTICALITIES
• Gantt charts
• Flow diagrams
• Timelines
Goals
● CAPACITY EXTENSION
• Institutional IPT
• Trained staff
• Collections exposure
● DIRECT DELIVERABLES
• Darwin Core metadata
• Hi res Image per object
• Published to IPT
• Report
ElementsofaGoodPlan
Plan
Proposition
● RESUME
● DONNEES NUMERIQUES
Détails
● ASPECTS PRATIQUES
• Diagrammes de Gantt
• Représentations graphiques des
workflows
• Planning temporel
Objectifs
● EXTENSION DES CAPACITES
• IPT dédié à l’institution
• Equipe formée
• Mise en valeur des Collections
● DELIVRABLES DIRECTS
• Métadonnées Darwin Core
• Images haute résolution pour
chaque objet
• Publication via l’IPT
• Rapport
Élémentsd’unBonPlan
Source: *http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf
Reference: http://www.arma.org/garp/
WHY(reason, explanation) are we doing it?
WHERE(position, place) is this going to
happen?
● *Accountability
● Integrity
● Protection
● Compliance
● Availability
● Retention
● Disposition
● Transparency
● Teamwork
ElementsofaGoodPlan
Plan
WHY? WHERE?
A good project plan should contain:
● Rationale
• Aims
• Goals
• Risks
● Practicalities
• Resources
• Stakeholders
• Workflows
• Timeline
Source: *http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf
Reference: http://www.arma.org/garp/
POURQUOI (raison, explication) faisons-
nous cela ?
OÙ (position, lieu) cela va-t-il se passer ?
● *Responsabilité
● Intégrité
● Protection
● Conformité
● Disponibilité
● Conservation
● Disposition
● Transparence
● Travail d’équipe
Plan
POURQUOI ? OÙ ?
Une bonne planification de projet devrait
contenir :
● Justifications
• Cibles
• Objectifs
• Risques
● Aspects pratiques
• Ressources
• Personnes impliquées
• Succession d’étapes
Élémentsd’unBonPlan
“To the end of his days Bilbo could never remember how he found
himself outside, without a hat, walking-stick, or say money, or anything
that he usually took when he went out; leaving his second breakfast
half-finished and quite unwashed-up,” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again.
George Allen & Unwin Ltd. London.”
Conclusion
“To the end of his days Bilbo could never remember how he found
himself outside, without a hat, walking-stick, or say money, or anything
that he usually took when he went out; leaving his second breakfast
half-finished and quite unwashed-up,” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again.
George Allen & Unwin Ltd. London.”
Conclusion
Objectives
Deadlines
Responsibility
Transparency
Teamwork
Conclusion
Conclusion
Definition: “The summing-up of an argument or text.” - Oxford English Dictionary
Objectifs
Dates de rendu
Responsabilité
Transparence
Travail d’équipe
Conclusion
Conclusion
Définition: “Le résumé d’une argumentation ou d’un texte.” - Oxford English
Dictionary
“But how is it yours to give?... It isn’t exactly; but, well, I am willing to let
it stand against all my claim, don’t you know. I may be a burglar-or so
they say: personally I never really felt like one-but I am an honest one, I
hope, more or less… I hope you will find it useful.” Tolkien, J.R.R. (1937) The hobbit, or,
There and Back Again. George Allen & Unwin Ltd. London.”
Useful Resources
“But how is it yours to give?... It isn’t exactly; but, well, I am willing to let
it stand against all my claim, don’t you know. I may be a burglar-or so
they say: personally I never really felt like one-but I am an honest one, I
hope, more or less… I hope you will find it useful.” Tolkien, J.R.R. (1937) The hobbit, or,
There and Back Again. George Allen & Unwin Ltd. London.”
Ressources utiles
References
● Task Clusters:
• http://zookeys.pensoft.net/articles.php?id=2926%7C
● Workflows:
• https://www.idigbio.org/content/digitization-workflows
• http://www.pnmsoft.com/resources/bpm-tutorial/workflow-tutorial/
• http://sharepoint.stackexchange.com/questions/85879/difference-between-sequential-workflow-state-machine-workflow
● Project Plans:
• https://www.projectsmart.co.uk/project-plans-10-essential-elements.php
• http://www.wikihow.com/Document-a-Process
• https://www.webjunction.org/documents/webjunction/Best_Practices_and_Planning_for_Digitization_Projects.html
• http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf
UsefulResources
Références
● Regroupements de tâches :
• http://zookeys.pensoft.net/articles.php?id=2926%7C
● Workflows (succession d’étapes) :
• https://www.idigbio.org/content/digitization-workflows
• http://www.pnmsoft.com/resources/bpm-tutorial/workflow-tutorial/
• http://sharepoint.stackexchange.com/questions/85879/difference-between-sequential-workflow-state-machine-workflow
● Planifications de projets :
• https://www.projectsmart.co.uk/project-plans-10-essential-elements.php
• http://www.wikihow.com/Document-a-Process
• https://www.webjunction.org/documents/webjunction/Best_Practices_and_Planning_for_Digitization_Projects.html
• http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf
Ressourcesutiles
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Digitization Project Planning
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Planification d’un projet de
numérisation
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices
Tasks Matching Game
Jeu de correspondance
avec les tâches
TASKS
The aim is for each team to group the cards.
Do this by assigning each ROLE card to a
TASK and each TASK to a STAGE.
Are there any missing?
TasksMatchingGame
LES TÂCHES
Le but du jeu est, pour chaque équipe, de
regrouper les cartes.
Attribuez chaque carte “RÔLE” à une “TÂCHE”
et chaque “TÂCHE” à une “ÉTAPE”.
Y a-t-il des cartes manquantes ?
Jeudecorrespondanceaveclestâches
Stakeholder Matching
Game
Jeu de correspondance
avec les groupes
d'intervenants
STAKEHOLDERS
The aim is for each team to group the cards.
Do this by assigning each ROLE card to a
STAKEHOLDER and each STAKEHOLDER to
an AFFILIATION.
Are there any missing?
StakeholderMatchingGame
LES GROUPES D'INTERVENANTS
Le but du jeu est, pour chaque équipe, de
regrouper les cartes.
Attribuez chaque carte “RÔLE” à une carte
“INTERVENANT” et chaque “INTERVENANT” à
une carte “AFFILIATION”.
Y a-t-il des cartes manquantes ?
eudecorrespondanceaveclesgroupesd'intervenants
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercises
22 AUGUST 2016
THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION
Sharon Grant
Exercices

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BID CE workshop 1 session 03 - Data mobilization planning

  • 1. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Digitization Project Planning
  • 2. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Planification de projet de numérisation
  • 5. INDEX ●Planning for Mobilization Break for Results 1 ●Clustering the Components Break for Results 2 ●Elements of a Good Plan ●Conclusion ●References ●Session 4 Introduction Index
  • 6. CONTENU ●La planification de la mobilisation Pause pour Résultats 1 ●Regroupement des composants Pause pour Résultats 2 ●Les éléments d'un bon plan ●Conclusion ●Les références ●Introduction à la séance 4 Contenu
  • 7. “That would be no good, said the wizard, not without a mighty Warrior, even a Hero. I tried to find one; but warriors are busy fighting one another in distant lands, and in this neighbourhood heroes are scarce, or simply lot to be found… So now let us get on and make some plans.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Planning for Mobilization
  • 8. “That would be no good, said the wizard, not without a mighty Warrior, even a Hero. I tried to find one; but warriors are busy fighting one another in distant lands, and in this neighbourhood heroes are scarce, or simply lot to be found… So now let us get on and make some plans.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” La planification de la mobilisation
  • 9. Resources Use Goals PlanningforMobilization Mobilization - “An Unexpected Party” Definition: “Bring resources into use to achieve a particular goal.” - Oxford English Dictionary
  • 10. Ressources Utilisation Objectifs Laplanificationdelamobilisation Mobilisation - "Une partie inattendue" Définition: "Amener des ressources en service pour atteindre un objectif particulier." - Oxford English Dictionary
  • 11. Mobilization - “An Unexpected Party” Use ● Leave the Shire ● Confuse Trolls ● Seek advice from Elrond ● Sing with Elves ● Evade Goblins ● Trick Gollum ● Fight giant spiders ● Escape the Elven King’s prison ● Steal from Smaug ● Battle the 5 armies ● Get home Goals ● GOLD ● ARKENSTONE ● FAME ● GLORY ● HONOUR Resources ● NEUTRAL • Individuals (Gollum, Smaug) • Men (Bard) ● EVIL • Goblins (Bolg, Golfimbul, The Great Goblin) • Trolls (Tom, Bert, William) • Wizards (Sauron, Sauroman) ● GOOD • Dwarves (Kili, Fili, Dori, Ori, Nori, Oin, Gloin, Balin, Dwalin, Bifur, Bofur, Bomber, Thorin) • Elves (Elrond,, The Elven King) • Wizards (Gandalf, Radagast) • Men ( Beorn) PlanningforMobilization
  • 12. Mobilisation - "Une partie inattendue" Utilisation ● Quitter la Comté ● Embrouiller les Trolls ● Demander conseil à Elrond ● Chanter avec les Elfes ● Echapper aux Gobelins ● Jouer un tour à Gollum ● Combattre les araignées géantes ● S’évader de la prison du Roi des Elfes ● Voler le trésor de Smaug ● Combattre les 5 armées ● Rentrer à la maison Objectifs ● OR ● ARKENSTONE ● CELEBRITE ● GLOIRE ● HONNEUR Ressources ● NEUTRES • Individus(Gollum, Smaug) • Humains (Bard) ● MAUVAISES • Gobelins (Bolg, Golfimbul, Le Grand Gobelin) • Trolls (Tom, Bert, William) • Sorciers (Sauron, Saroumane) ● BONNES • Nains (Kili, Fili, Dori, Ori, Nori, Oin, Gloin, Balin, Dwalin, Bifur, Bofur, Bomber, Thorin) • Elfes (Elrond,, Le Roi des Elfes) • Sorciers (Gandalf, Radagast) • Humains (Beorn) Laplanificationdelamobilisation
  • 13. Mobilization Tasks ● Specimen/Object Staging, ● Curation, ● Data Review, ● Database Review ● Image Capture, ● Transcription, ● Data Cleaning, ● Quality Checking ● Georeferencing, ● Re-publishing Goals ● Extended Metadata, ● Multiple angles, ● All maged ● Georeferenced ● Published, ● Own IPT Stakeholders ● INSTITUTIONAL • Collections (Collections Managers, Librarian, Curator,,,) • Personnel (HR…) ● PROJECT • Digitization (Imagers, Geographer...) • Project Management (PI…) ● EXTERNAL • Web (Designer, Developer) PlanningforMobilization
  • 14. Mobilisation Tâches ● Préparation des Spécimens / Objets ● Curation ● Revue des Données ● Revue de la Base de Données ● Capture des Images ● Transcription ● Nettoyage des données ● Contrôle Qualité ● Géoréférencement ● Re-publication Objectifs ● Métadonnées augmentées, ● Plusieurs angles de vue, ● Prise de vue pour tous les spécimens ● Géoréférencement complet ● Publication, ● Installation de l’IPT Groupes des Intervenants ● NIVEAU INSTITUTIONNEL • Collections (Gestionnaires de Collections, Bibliothécaire, Chargé de collection, ...,) • Personnel (Ressources humaines…) ● PROJET • Équipe de Numérisation (Preneurs d’images, géographes…) • Gestion de projet (PI…) ● EXTERNES • Équipe Web (Graphiste, Développeur...) Laplanificationdelamobilisation
  • 15. WHO (person) is going to do it? AFFILIATIONS ● Institutional; Project; External STAKEHOLDERS ● Collections; Project Management; Digitization Team; Personnel; Web Team; Technology; Research; Institution ROLES ● Collections Manager; Conservator; Librarian; Registrar; Archivist; Project Manager; Principal Investigator; Imagers; Transcribers; Quality Checker; Data Specialist; Human Resources; Finance; Designer; Web Developer; Content Developer; Programmer; Network Administrator; Helpdesk; Database Administrator; Researcher; Volunteer/intern; Curator; Geographer WHO? Affiliations ● The group or business to whom the Stakeholder reports. Stakeholders ● Groups or teams of people whose areas of responsibility may affect the success of your project. Roles ● Actual individuals who you may need to help you successfully complete your project. PlanningforMobilization Stakeholders, Affiliations and Roles
  • 16. QUI (personne) va faire le travail ? AFFILIATIONS ● Institutionnelles ; Au Projet ; Externes GROUPES DES INTERVENANTS ● Collections; Gestion de Projet ; Equipe de numérisation , Personnel, Equipe web ; Technologie : Recherche ; Institution RÔLES ● Gestionnaire de Collections ; Conservateurs, Documentaliste; Registraire ; Archiviste ; Gestionnaire de projet ; Chercheur : Imageurs ; Transcripteurs ; Contrôleurs Qualité ; Spécialiste des Données ; Ressources humaines ; Finance ; Designer; Développeur web ; Développeur de contenu ; Programmeur ; Administrateur réseau ; Helpdesk ; Administrateur de base de données ; Volontaires/Stagiaires; Géographe QUI ? Affiliations ● Le groupe ou institution auquel le group des intervenants impliqué rend des comptes. Groupes des intervenants ● Groupes ou équipes de personnes dont les domaines de responsabilité peuvent avoir des répercussions sur le succès du projet. Rôles ● Individus dont vous pouvez solliciter l’aide afin de compléter votre projet avec succès. Laplanificationdelamobilisation Personnes, Affiliations et Rôles
  • 17. WHICH (choice, alternative) things do we need to do?. ● STAGE o Before, During, After ● TASK o Specimen/object Staging; Curation; Data Review; Database Review; Hiring Staff; Equipment Purchasing; Equipment Setup; Database Modifications; Image Capture; Transcription; Data Cleaning; Quality Checking; Publishing; Georeferencing; Re- publishing; Provisioning Storage; Budgeting; Specimen/object Return; Data Standards WHICH? Stages ● Point in time relative to the project start during which the task should be carried out. Tasks ● Jobs that will need to be done in order to achieve the aims of the project. PlanningforMobilization Tasks and Stages
  • 18. QUELLES (choix, alternative) choses devons nous réaliser ?. ● ÉTAPES o Avant, Pendant, Après ● TÂCHES ● Préparation des Spécimens / Objets; Revue de la Base de Données; Mettre en place l'Équipement; Transcription; Publication; Gestion Serveur Stockage; Curation; Recruter l'Équipe; Modifications de la Base de Données; Nettoyage des Données; Géoréférencement; Budgétisation; Revue des Données; Acheter de l'Équipement; Capture des Images; Contrôle Qualité; Republication; Retour des Spécimens / Objets; Standards de Données LESQUELLES ? Étapes ● Des périodes relatives au début du projet pendant lesquelles les tâches doivent être effectuées. Tâches ● Les actions qui contribuent à la réalisation des objectifs du projet. Laplanificationdelamobilisation Tâches et Étapes
  • 19. WHAT (specific thing, object) do you want to do? WHEN (time, occasion, moment) do you want it done?. ● GOALS o Darwin Core Data; Extended Metadata; All Imaged; Regularly Published; Georeferenced; Own IPT WHAT? WHEN? Goals ● Deliverables. • Stated • Implied ● Deadlines • Milestones • Final PlanningforMobilization Goals
  • 20. QUE (chose spécifique, objet) voulez- vous faire ? QUAND (jour, occasion, moment) voulez-vous que ce soit fait ? ● OBJECTIFS o Données au format Darwin Core; Métadonnées augmentées; Prises de vues complètes; Données régulièrement publiées; Données géoréférencées; IPT installée QUOI ? QUAND ? Objectifs ● Délivrables. • Définis • Sous-entendus ● Dates de rendu • Intermédiaires • Finale Laplanificationdelamobilisation Goals
  • 21. “ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Break for Results
  • 22. “ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Pause pour les Résultats
  • 27. “ The goblins chained their hands behind their backs and linked them all together in a line and dragged them to the far end of the cavern with little Bilbo tugging at the end of the row. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Clustering the Components
  • 28. “ The goblins chained their hands behind their backs and linked them all together in a line and dragged them to the far end of the cavern with little Bilbo tugging at the end of the row. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Rassembler les éléments
  • 29. Group Similar Things ClusteringtheComponents Cluster - “The Gathering of the Clouds” Definition: “A group of similar things or people positioned or occurring closely together.” - Oxford English Dictionary
  • 30. Rassembler Eléments Similaires Rassemblerleséléments Cluster - “The Gathering of the Clouds” Definition: “A group of similar things or people positioned or occurring closely together.” - Oxford English Dictionary
  • 31. Cluster - “The Gathering of the Clouds” Filming ● DIRECTION • Director, producer ● SHOOTING • camera men, sound... ● TRAINERS • Voice, fighting... ● ARTISTS • Makeup, prosthetics... Post-Production ● SPECIAL EFFECTS • Original author, Screenplay ● MUSICIANS • Goblins (Bolg, Golfimbul, The ● EDITORS • Dwarves (Kili, Fili, Dori, Ori, Nori, Concept Development ● CASTING • Stars, extras... ● WRITERS • Original author, Screenplay ● DESIGNERS • textiles, costumes,footwear... ClusteringtheComponents
  • 32. Rassembler - “L’amoncellement des nuages” Tournage ● REALISATION • Réalisateur, producteurr ● EQUIPE TECHNIQUE • caméramans, ingénieurs du son... ● ENTRAÎNEURS • Voix, combats... ● ARTISTES • Maquillage, prothèses... Post-Production ● EFFETS SPECIAUX • Auteur, scénariste ● MUSICIENS • Gobelins (Bolg, Golfimbul ● MONTEURS • Nains (Kili, Fili, Dori, Ori, Nori, Développement du Concept ● RECRUTEMENT DES ACTEURS • Stars, extras... ● SCENARISTES • Auteur du roman, scénariste ● DECORATEURS/COSTUMIERS • textiles, costumes,chaussures... Rassemblerleséléments
  • 33. Cluster Digitization ● Image Capture ● Transcription ● Data Cleaning ● Quality Checking ● Publishing After Digitizing ● Georeferencing ● Re-publishing ● Specimen/Object Return Before Digitizing ● Specimen/Object Staging ● Curation ● Data Review ● Database Review ● Provisioning Storage ● Budgeting ● Data Standards ● Hiring Staff ● Equipment Purchasing ● Equipment Setup ● Database Modifications ● Budgeting Clusteringthecomponents
  • 34. Rassemblement Numérisation ● Capture des Images ● Transcription ● Nettoyage des Données ● Contrôle Qualité ● Publication Après Numérisation ● Géoréférencement ● Republication ● Retour des Spécimens / Objets Avant Numérisation ● Préparation des Spécimens / Objets ● Curation ● Revue des Données ● Revue de la Base de Données ● Gestion Serveur Stockage ● Budgétisation ● Standards de Données ● Recruter l'Équipe ● Acheter de l'Équipement ● Mettre en place l'Équipement ● Modifications de la Base de Données Rassemblerleséléments
  • 35. HOW (way, manner, form) are we going to do it?.HOW? Task Clusters ● Digitization Workflows ● Sequential • Simple • Linear ● Rules Driven • Logic • Linear ● State Machine • Complex • Asychronous Clusteringthecomponents Task Clusters and Workflows
  • 36. COMMENT (façon, manière, forme) allons-nous réaliser ces tâches ?.COMMENT ? Regroupement des tâches ● Numérisation Workflows ● Séquentiel • Simple • Linéaire ● Guidé par des règles • Logique • Linéaire ● A l’échelle nationale • Complexe • Asynchrone Regroupement des tâches et workflows Rassemblerleséléments
  • 37. HOW (way, manner, form) are we going to do it? There are FIVE major groups of tasks that comprise the digitization process. ● pre-digitization curation and staging ● specimen image capture ● specimen image processing ● electronic data capture ● georeferencing locality descriptions. Source: https://www.idigbio.org/content/digitization-workflows Reference: ZooKeys 209: 19-45 (20 Jul 2012) doi: 10.3897/zookeys.209.3135 (http://zookeys.pensoft.net/articles.php?id=2926%7C) Clusteringthecomponents Task Clusters HOW?
  • 38. COMMENT (façon, manière, forme) allons-nous réaliser ces tâches ?. Il existe CINQ groupes de tâches principaux, qui forment le processus de numérisation. ● Gestion et préparatifs pré-numérisation ● Prise de vues de spécimens ● Traitement des prises de vues de spécimens ● Informatisation des données ● Géoréférencement des descriptions de localités. Source: https://www.idigbio.org/content/digitization-workflows Reference: ZooKeys 209: 19-45 (20 Jul 2012) doi: 10.3897/zookeys.209.3135 (http://zookeys.pensoft.net/articles.php?id=2926%7C) Regroupement des tâches COMMENT ? Rassemblerleséléments
  • 39. HOW (way, manner, form) are we going to do it? Sequential - Represents a series of steps. The steps are performed one after another until the last activity is completed. HOW? Source: https://www.idigbio.org/content/digitization-workflows Clusteringthecomponents Workflows
  • 40. COMMENT (façon, manière, forme) allons-nous réaliser ces tâches ?. Séquentiel - Représente une série d’étapes. Les étapes sont réalisées les unes après les autres jusqu’à ce que la dernière activité soit achevée. COMMENT ? Source: https://www.idigbio.org/content/digitization-workflows Workflows Rassemblerleséléments
  • 41. HOW (way, manner, form) are we going to do it? Rules-driven Implemented based on a sequential workflow however, rules and business logic can alter the progress of the workflow. HOW? Source: https://www.idigbio.org/content/digitization-workflows Reference: https://www.idigbio.org/sites/default/files/sites/default/files/Workflow_MellonTypePDC_v4.jpeg Clusteringthecomponents Workflows
  • 42. COMMENT (façon, manière, forme) allons-nous réaliser ces tâches ?. Guidé par des règles Mis en place suivant un workflow séquentiel, cependant les règles et contraintes extérieures peuvent altérer la progression du workflow. COMMENT ? Source: https://www.idigbio.org/content/digitization-workflows Reference: https://www.idigbio.org/sites/default/files/sites/default/files/Workflow_MellonTypePDC_v4.jpeg Workflows Rassemblerleséléments
  • 43. HOW (way, manner, form) are we going to do it? State Machine - The steps in a state machine workflow execute asynchronously i.e. they are not necessarily performed one after another, but instead are triggered by actions and states in previous steps. One state is assigned as the start state, and then, based on an event, a transition is made to another state and so on. HOW? Source: https://www.idigbio.org/content/digitization-workflows Clusteringthecomponents Workflows
  • 44. COMMENT (façon, manière, forme) allons- nous réaliser ces tâches ?. A l’échelle nationale - Les étapes d’un workflow à l’échelle nationale s’exécutent de façon asynchrone, c’est-à-dire qu’elles ne sont pas forcément effectuées les unes après les autres mais sont au contraires mises en route par les actions et et statuts des étapes précédentes. Un état est désigné comme étant l’état initial, puis, en fonction d’un événement, une transition vers un autre état s’effectue et ainsi de suite. COMMENT ? Source: https://www.idigbio.org/content/digitization-workflows Workflows Rassemblerleséléments
  • 45. “ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Break for Results
  • 46. “ We need food, for one thing, and rest in reasonable safety. ” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Pause pour les Résultats
  • 49. “We are met to discuss our plans, our ways, means, policy and devices. We shall soon before the break of day start on our long journey, a journey from which some of us, or perhaps all of us (except our friend and counsellor, the ingenious wizard Gandalf) may never return. It is a solemn moment.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Elements of a Good Plan
  • 50. “We are met to discuss our plans, our ways, means, policy and devices. We shall soon before the break of day start on our long journey, a journey from which some of us, or perhaps all of us (except our friend and counsellor, the ingenious wizard Gandalf) may never return. It is a solemn moment.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Éléments d’un Bon Plan
  • 51. Detail Proposal Achievements ElementsofaGoodPlan Plan - “Riddles in the Dark” Definition: “A detailed proposal for doing or achieving something.” - Oxford English Dictionary
  • 52. Détail Proposition Délivrables Élémentsd’unBonPlan Plan - “Devinettes dans l’obscurité” Définition: “Une proposition détaillée pour faire ou arriver à quelque chose.” - Oxford English Dictionary
  • 53. Plan Goals ● Bilbo • Adventure ● Dwarves • Gold ● Thorin • Arkenstone ● Everyone • Fame • Glory • Honour Proposal ● Leave the Shire ● Seek advice from Elrond ● Steal from Smaug ● Get home Details ● Map ● Key ● Arrive by Durin’s Day ElementsofaGoodPlan
  • 54. Plan Objectifs ● Bilbo • Aventure ● Nains • Or ● Thorin • Arkenstone ● Tous • Célébrité • Gloire • Honneur Proposition ● Quitter la Comté ● Aller demander conseil à Elrond ● Voler le trésor de Smaug ● Rentrer chez soi Détails ● Carte ● Clef ● Arrivée le Jour de Durin Élémentsd’unBonPlan
  • 55. Plan Proposal ● RATIONALE ● METRICS Detail ● PRACTICALITIES • Gantt charts • Flow diagrams • Timelines Goals ● CAPACITY EXTENSION • Institutional IPT • Trained staff • Collections exposure ● DIRECT DELIVERABLES • Darwin Core metadata • Hi res Image per object • Published to IPT • Report ElementsofaGoodPlan
  • 56. Plan Proposition ● RESUME ● DONNEES NUMERIQUES Détails ● ASPECTS PRATIQUES • Diagrammes de Gantt • Représentations graphiques des workflows • Planning temporel Objectifs ● EXTENSION DES CAPACITES • IPT dédié à l’institution • Equipe formée • Mise en valeur des Collections ● DELIVRABLES DIRECTS • Métadonnées Darwin Core • Images haute résolution pour chaque objet • Publication via l’IPT • Rapport Élémentsd’unBonPlan
  • 57. Source: *http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf Reference: http://www.arma.org/garp/ WHY(reason, explanation) are we doing it? WHERE(position, place) is this going to happen? ● *Accountability ● Integrity ● Protection ● Compliance ● Availability ● Retention ● Disposition ● Transparency ● Teamwork ElementsofaGoodPlan Plan WHY? WHERE? A good project plan should contain: ● Rationale • Aims • Goals • Risks ● Practicalities • Resources • Stakeholders • Workflows • Timeline
  • 58. Source: *http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf Reference: http://www.arma.org/garp/ POURQUOI (raison, explication) faisons- nous cela ? OÙ (position, lieu) cela va-t-il se passer ? ● *Responsabilité ● Intégrité ● Protection ● Conformité ● Disponibilité ● Conservation ● Disposition ● Transparence ● Travail d’équipe Plan POURQUOI ? OÙ ? Une bonne planification de projet devrait contenir : ● Justifications • Cibles • Objectifs • Risques ● Aspects pratiques • Ressources • Personnes impliquées • Succession d’étapes Élémentsd’unBonPlan
  • 59. “To the end of his days Bilbo could never remember how he found himself outside, without a hat, walking-stick, or say money, or anything that he usually took when he went out; leaving his second breakfast half-finished and quite unwashed-up,” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Conclusion
  • 60. “To the end of his days Bilbo could never remember how he found himself outside, without a hat, walking-stick, or say money, or anything that he usually took when he went out; leaving his second breakfast half-finished and quite unwashed-up,” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Conclusion
  • 62. Objectifs Dates de rendu Responsabilité Transparence Travail d’équipe Conclusion Conclusion Définition: “Le résumé d’une argumentation ou d’un texte.” - Oxford English Dictionary
  • 63. “But how is it yours to give?... It isn’t exactly; but, well, I am willing to let it stand against all my claim, don’t you know. I may be a burglar-or so they say: personally I never really felt like one-but I am an honest one, I hope, more or less… I hope you will find it useful.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Useful Resources
  • 64. “But how is it yours to give?... It isn’t exactly; but, well, I am willing to let it stand against all my claim, don’t you know. I may be a burglar-or so they say: personally I never really felt like one-but I am an honest one, I hope, more or less… I hope you will find it useful.” Tolkien, J.R.R. (1937) The hobbit, or, There and Back Again. George Allen & Unwin Ltd. London.” Ressources utiles
  • 65. References ● Task Clusters: • http://zookeys.pensoft.net/articles.php?id=2926%7C ● Workflows: • https://www.idigbio.org/content/digitization-workflows • http://www.pnmsoft.com/resources/bpm-tutorial/workflow-tutorial/ • http://sharepoint.stackexchange.com/questions/85879/difference-between-sequential-workflow-state-machine-workflow ● Project Plans: • https://www.projectsmart.co.uk/project-plans-10-essential-elements.php • http://www.wikihow.com/Document-a-Process • https://www.webjunction.org/documents/webjunction/Best_Practices_and_Planning_for_Digitization_Projects.html • http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf UsefulResources
  • 66. Références ● Regroupements de tâches : • http://zookeys.pensoft.net/articles.php?id=2926%7C ● Workflows (succession d’étapes) : • https://www.idigbio.org/content/digitization-workflows • http://www.pnmsoft.com/resources/bpm-tutorial/workflow-tutorial/ • http://sharepoint.stackexchange.com/questions/85879/difference-between-sequential-workflow-state-machine-workflow ● Planifications de projets : • https://www.projectsmart.co.uk/project-plans-10-essential-elements.php • http://www.wikihow.com/Document-a-Process • https://www.webjunction.org/documents/webjunction/Best_Practices_and_Planning_for_Digitization_Projects.html • http://www.digitizationguidelines.gov/guidelines/DigActivities-FADGI-v1-20091104.pdf Ressourcesutiles
  • 67. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Digitization Project Planning
  • 68. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Planification d’un projet de numérisation
  • 69. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Exercises
  • 70. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Exercices
  • 73. TASKS The aim is for each team to group the cards. Do this by assigning each ROLE card to a TASK and each TASK to a STAGE. Are there any missing? TasksMatchingGame
  • 74. LES TÂCHES Le but du jeu est, pour chaque équipe, de regrouper les cartes. Attribuez chaque carte “RÔLE” à une “TÂCHE” et chaque “TÂCHE” à une “ÉTAPE”. Y a-t-il des cartes manquantes ? Jeudecorrespondanceaveclestâches
  • 76. Jeu de correspondance avec les groupes d'intervenants
  • 77. STAKEHOLDERS The aim is for each team to group the cards. Do this by assigning each ROLE card to a STAKEHOLDER and each STAKEHOLDER to an AFFILIATION. Are there any missing? StakeholderMatchingGame
  • 78. LES GROUPES D'INTERVENANTS Le but du jeu est, pour chaque équipe, de regrouper les cartes. Attribuez chaque carte “RÔLE” à une carte “INTERVENANT” et chaque “INTERVENANT” à une carte “AFFILIATION”. Y a-t-il des cartes manquantes ? eudecorrespondanceaveclesgroupesd'intervenants
  • 79. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Exercises
  • 80. 22 AUGUST 2016 THE BID PROGRAMME IS FUNDED BY THE EUROPEAN UNION Sharon Grant Exercices